Grignon Mansion Board Meeting Minutes – August 22, 2016

1. Standing Business
   1. Roll Call.
      1. Members Present: Mark Abel (Chair). Al Borchardt, Bruce Werschem, Lin Collins, Patti Porretto, John Brogan.
      2. Members Absent: Mary VanderSanden, Genevieve Gara, Rick Pauls.
      3. Other Present: Bob Jakel, Patty DeGoey
   2. Call to Order.
      1. Chair called to order at 5:07 p.m.
   3. Approval of Prior Meeting Minutes.
      1. The minutes were amended to reflect VanderSanden as present and Porretto as absent including all motions and seconds.
      2. Motion to approve the prior meeting minutes as amended by Werschem, second by Collins, motion carried unanimously.
   4. Administrative and Finance Report. The financial policy was completed and the Friends by-laws are done. City to review documents as a final step. It was noted that the monies from the Community Foundation had not yet been received. Secretary’s Note: In actuality, the monies had been received but not known at the time of the meeting.
   5. Friends Statement of Income: Friends ending balance is $9,728.61.
   6. City Update: There was a discussion on the phone system. The Mansion should retain the 766-6106. However, the City has changed to a different carrier. Given that customers are requesting the use of bank cards might it be time to investigate a new phone carrier that will accept credit cards. The fire and entry alarms must be compatible with any new system.
   7. Education and Events: Al reported 1,157 volunteer hours and 2,640 hours through June. Patti stated the Civil War event went well. Perhaps there will be a small skirmish next year. The annual car show was also successful. Patti also noted that approximately 600 bikers used the home as a temporary stop during the Mile of Music.
   8. Building and Grounds: Bruce noted that the City will remove bad boards on porch and replace and Cops Construction will paint them.
   9. No correspondence.
   10. No Old Business.
   11. New Business. Friends will have a float in the Christmas parade. Tundraland may be a sponsor.

Adjournment. A motion to adjourn at 5:50 p.m. made by Collins, second by Porretto. Motion carried unanimously.