Common Council Meeting Minutes – May 7, 2019
COUNCIL PROCEEDINGS Council Chambers Kaukauna, Wisconsin – May 7, 2019.
Pursuant to adjournment on April 16, 2019 meeting of the Common Council of the City of Kaukauna called to order by Mayor Penterman at 7:00 P.M. on Tuesday, May 7, 2019.
Roll call present: Coenen, Driessen, DeCoster, Duda, Kohne, Roehrig, Schell and Thiele.
Also present: DPW Sundelius, City Atty. Davidson, Planner Jakel, Fire Chief Hirte, Assistant Fire Chief Grindheim, Police Chief Manion, HR Director Vanderloop, Fin. Director VanRossum, Rec. Dir. Malloy, Principal Planner Watson and interested citizens.
One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly present.
Motion by Coenen, seconded by Roehrig to suspend the rules and waive the reading of the minutes of the previous meeting of April 16, 2019.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Roehrig to adopt the minutes of the meeting of April 16, 2019 at 7:00 pm as presented.
All Ald. voted aye.
Motion carried.
Ald. Kohne moved to amend the minutes of the second meeting starting at 8:05 pm on Tuesday, April 16, 2019 to reflect actual actions of the meeting, seconded by Duda. Attorney Davidson explained why items from the meeting were not recorded and missing from the minutes.
Motion by Kohne to amend the minutes to reflect he was present at the meeting, seconded by Duda.
All voted aye.
Motion carried.
Motion by Kohne to amend the minutes to include all discussion and comments made by Kohne at the April 16, 2019 8:05 pm meeting.
All voted aye.
Motion carried.
Presentation of letters, petitions, remonstrances, memorials, and accounts.
Bills Payable – Coenen made a motion, seconded by Thiele to pay bills out of the proper accounts.
All Ald. voted aye.
Motion carried
Public Appearances – None.
Mayor Penterman displayed the award from Build Wisconsin received for the Fire Station.
Business Presented by the Mayor
Motion made by Coenen, seconded by DeCoster to conduct the meeting out of agenda order.
All voted aye.
Motion carried.
25th Service Anniversary Award to Scott Vandenheuvel – POC Firefighter.
Mayor Penterman presented an award to Scott Vandenheuvel – POC Firefighter thanking him for his 25 years of service to the City of Kaukauna.
Retirement award to Bill Vandenheuvel, POC Firefighter for 26 years of service.
Mayor Penterman presented an award to Bill Vandenheuvel – POC Firefighter for his 26 years of service to the City of Kaukauna.
Retirement award to Donald Grindheim, Assistant Fire Chief for 31 years of service.
Mayor Penterman presented an award to Donald Grinheim – Assistant Fire Chief on his retirement after 31 years of service to the City of Kaukauna.
Retirement award to Paul Hirte, Fire Chief for 35 years of service.
Mayor Penterman presented an award to Paul Hirte – Fire Chief on his retirement after 35 years of service to the City of Kaukauna.
2019 Local Government 101 Workshop.
Mayor Penterman shared the registration form for the workshop and welcomed all council members to attend.
Conduct of Common Council Meetings manual.
The Conduct of Common Council Meetings manual was given out to all council members for reference.
Update on Dog Park Bridge.
About two weeks ago the bridge was delivered to the park. The installation has been delayed due to rain and will be installed around the first of June.
Election of Chairman of the Board of Public Works.
Motion by Roehrig, seconded by Coenen, that nominations be closed, rules be suspended, and a unanimous ballot be cast for Ald Thiele as Chairman of the Board of Public Works.
Motion by Kohne, seconded by Duda to reopen the nominations for the Chairman of the Board of Public Works.
All Ald. voted aye.
Motion carried.
Motion by Kohne, seconded by Duda to nominate DeCoster as the Chairman of the Board of Public Works.
Roll vote on the nomination of Thiele as Chairman of the Board of Public Works was called.
DeCoster – nay, Driessen – aye, Duda – nay, Kohne – nay, Mayor Penterman – aye, Roehrig – aye, Schell – aye, Thiele – aye, Coenen – aye.
Motion passed 6 to 3.
Reports of Standing and Special Committees
Board of Public Works Meeting Minutes of May 6, 2019.
BOARD OF PUBLIC WORKS
Meeting of the Board of Public Works called to order by Mayor Penterman at 6:00 P.M. on Monday, May 6, 2019.
Members present: Coenen, DeCoster, Driessen, Duda, Kohne, Roehrig, Schell, and Thiele.
Also present: Mayor Penterman, Attorney Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Fin. Director VanRossum, HR Director Vanderloop, Police Chief Manion, Fire Chief Hirte, Street Superintendent Vandenhuevel, Rec. Dir. Malloy, and interested citizens.
1. Correspondence – None.
2. Open Bids for Project #2-19, Green Bay Road area utility relay.
Motion by Coenen, seconded by Duda to accept no more bids for Project #2-19, Green Bay Road area
utility relay and the bids received be opened.
All voted aye.
Motion carried.
BIDDER CITY TOTAL BID
Carl Bowers and Sons Construction Kaukauna $2,066,414.75
Feaker & Sons Co., Inc. DePere $2,293,132.80
Jossart Brothers, Inc. DePere $2,126,533.20
Motion by Coenen, seconded by Driessen to direct the engineering department to tabulate the bids and
report back with recommendation.
All voted aye.
Motion carried.
3. Design contract for Island Street Bridge over Tail Race with MSA Professional Services.
DPW/Eng. Sundelius gave background information on the design contract and the Department of Transportation (DOT) local design selection process. This process was used in the selection of a design consultant. The bridge replacement project is part of the DOT’s local bridge program and is scheduled for replacement in DOT fiscal year 2022.
Motion by Roehrig, seconded by Coenen to authorize the Director of Public Works to enter into a “Three Party Design Engineering Services Contract” with MSA Professional Services for the design of the Island Street Bridge over the Tail Race replacement.
All voted aye.
Motion carried.
4. General Matters – none.
Motion by Coenen, seconded by Kohne to adjourn.
All voted aye.
Motion carried.
Meeting adjourned at 6:05 P.M.
Sally Kenney, Clerk/Treasurer
Motion by Penterman, seconded by Thiele to adopt the Board of Public Works meeting minutes of May 6, 2019.
All Ald. voted aye.
Motion carried.
Finance & Personnel Committee Meeting Minutes of May 6, 2019.
FINANCE AND PERSONNEL COMMITTEE
A meeting of the Finance and Personnel Committee was called to order by Chairman Penterman on Monday, May 6, 2019 at 6:15 p.m.
Members present: Coenen, DeCoster, Roehrig, Schell, Thiele and Penterman.
Also present: Ald. Driessen, Duda, Kohne, DPW/Eng. Sundelius, GIS Spec.
Neumeier, Planner Jakel, Police Chief Manion, Fire Chief
Hirte, HR Dir.Vanderloop, Street Superintendent Vandenheuvel,
Finance Director VanRossum, Rec. Dir. Malloy and interested
citizens.
1. Correspondence – None.
2. Elect Vice-Chair.
Motion by Coenen, seconded Thiele, that nominations be closed, rules be suspended, and a unanimous ballot be cast for Ald. Roehrig as Vice-Chairman of the Finance and Personnel Committee.
All members voted aye.
Motion carried.
3. Elect Secretary.
Motion by Roehrig, seconded by Thiele, that nominations be closed, rules be suspended, and a unanimous ballot be cast for Ald. DeCoster as Secretary of the Finance and Personnel Committee.
All members voted aye.
Motion carried.
4. Authorize Fire Chief to fill vacant positions of Assistant Fire Chief and Firefighter/Paramedic.
Motion by Coenen, seconded by Roehrig to authorize the Fire Chief to fill vacant positions of Assistant Fire Chief and Firefighter/Paramedic.
All members voted aye.
Motion carried.
5. Permission to fill 4 vacant Crossing Guard positions.
Police Chief Manion requested that 3 positions (2 full-time and 1 substitute) be filled due to retirement.
Motion by Thiele, seconded by DeCoster to give permission to fill 3 vacant Crossing Guard positions.
All members voted aye.
Motion carried.
6. Adjourn to closed session pursuant to Wisconsin State Statues 19.85(1)(c) for Fire Union Proposal Contract Presentation.
Motion by Coenen, seconded by Thiele to adjourn to closed session pursuant to Wisconsin State Statues 19.85(1)(c) for Fire Union proposal contract presentation.
All members voted aye.
Motion carried.
Moved to closed session at 6:21pm.
7. Return to open session for possible action.
Motion by Coenen, seconded by Driessen to return to open session for possible action.
All members voted aye.
Motion carried.
Moved to open session at 6:31 pm.
Motion by Coenen, seconded by Roehrig to ratify the IAFF Collective Bargaining Agreement for January 1, 2019 – December 31, 2021.
All members voted aye.
Motion carried.
8. General matters – None.
Motion made by Roehrig, seconded by DeCoster to adjourn.
All members voted aye.
Motion carried.
Meeting adjourned at 6:33 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Coenen, seconded by Roehrig to adopt the Finance & Personnel meeting minutes of May 6, 2019.
All Ald. voted aye.
Motion carried.
Legislative Committee Meeting Minutes of May 6, 2019.
LEGISLATIVE COMMITTEE
A meeting of the Legislative Committee was called to order by Chairman Coenen on Monday, May 6, 2019 at 6:34 P.M.
Members present: Coenen, Driessen, Duda, and Roehrig.
Also present: Mayor Penterman, Ald. DeCoster, Kohne, Schell, Thiele, Atty. Davidson, DPW/Eng. Sundelius, Police Chief Manion, Eng./GIS Spec. Neumeier, Fire Chief Hirte, Planner Jakel, Street Superintendent Vandenheuvel, Fin. Dir. Van Rossum, HR Director Vanderloop, Rec. Directory Malloy and interested citizens.
1. Correspondence – None.
2. Elect Vice-Chairman.
Motion by Duda, seconded by Coenen, that nominations be closed, rules be suspended, and a unanimous
ballot be cast for Ald. Roehrig as Vice-Chairman of the Legislative Committee.
All members voted aye.
Motion carried.
3. Elect Secretary.
Motion by Roehrig, seconded by Coenen, that nominations be closed, rules be suspended, and a unanimous ballot be cast for Ald. Duda as Secretary to the Legislative Committee.
All members voted aye.
Motion carried.
4. Ordinance on prorating of Outdoor Alcoholic Beverage Area Permit Application fee.
Motion by Driessen, seconded by Roehrig, to approve the Ordinance on prorating of Outdoor Alcohol
Beverage Area Permit Application fee.
All members voted aye.
Motion carried.
5. General Matters – None.
Motion by Roehrig, seconded by Driessen to adjourn.
All members voted aye.
Motion carried.
Meeting adjourned at 6:36 PM.
Sally Kenney
Clerk/Treasurer
Motion by Coenen, seconded by Roehrig to adopt the Legislative meeting minutes of May 6, 2019.
All Ald. voted aye.
Motion carried.
Health & Recreation Meeting Minutes of May 6, 2019.
HEALTH AND RECREATION COMMITTEE
A meeting of the Health and Recreation Committee was called to order by Chairman Duda on Monday, May 6, 2019 at 6:45 p.m.
Members present: Duda, Kohne, Roehrig, and Thiele.
Also present: Mayor Penterman, Ald. Coenen, DeCoster, Driessen, Schell, Attorney Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Street Superintendent VandenHeuvel, Fin. Director VanRossum, Police Chief Manion, Fire Chief Hirte, Rec. Dir. Malloy, and interested citizens.
1. Correspondence – None.
2. Elect Vice-Chair.
Motion by Kohne, seconded by Duda, that nominations be closed, rules be suspended, and a unanimous ballot be cast for Ald. Roehrig as Vice-Chair of the Health and Recreation Committee.
All members voted aye.
Motion carried.
3. Elect Secretary.
Motion by Roehrig, seconded by Thiele, that nominations be closed, rules be suspended, and a unanimous ballot be cast for Ald. Kohne as Secretary of the Health and Recreation Committee.
All members voted aye.
Motion carried.
4. Request for use of Hydro Park and Konkapot Trail on June 1, 2019 from River View Middle School Random Acts of Kindness.
Motion by Roehrig, seconded by Kohne to grant use of Hydro Park and Konkapot Trail on June 1, 2019 for River View Middle School Random Acts of Kindness.
All members voted aye.
Motion carried.
5. Request for use of Hydro Park and Konkapot Trail on June 5, 2019 from Fleet Feet Fox Valley/Du Tri Run (the Big Run 5K).
Motion by Thiele, seconded by Kohne to allow the use of Hydro Park and Konkapot Trail on June 5, 2019 to Fleet Feet Fox Valley/Du Tri Run (the Big Run 5K).
All members voted aye.
Motion carried.
6. Outdoor Alcoholic Beverage Area Permit Application for Janel Abel, 313 Dodge, 313 Dodge Street.
Motion by Roehrig, seconded by Kohne to grant Outdoor Alcoholic Beverage Area Permit to Janel Abel, 313 Dodge, 313 Dodge Street.
All members voted aye.
Motion carried.
7. Request from Joe Zierler for allowance of acoustic guitar music on Saturday, June 15 from 7:30 pm to 10:30 pm at LaFollette Park.
Motion by Kohne, seconded by Thiele to allow acoustic guitar music on Saturday, June 15 from 7:30 pm to 10:30 pm at LaFollette Park.
All members voted aye.
Motion carried.
8. General Matters – None.
Motion made by Kohne, seconded by Thiele to adjourn.
All members voted aye.
Motion carried.
Meeting adjourned at 6:49 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Duda, seconded by DeCoster to adopt the Health & Recreation meeting minutes of May 6, 2019.
All Ald. voted aye.
Motion carried.
Public Protection & Safety Meeting Minutes of May 6, 2019.
*AMENDED PUBLIC PROTECTION AND SAFETY COMMITTEE
A meeting of the Public Protection and Safety Committee was called to order by Chairman *DeCoster on Monday, May 6, 2019, at 7:00 P.M.
Members present: DeCoster, Driessen, Kohne and Schell.
Also present: Ald. Coenen, Duda, Roehrig, Thiele, Mayor Penterman, Attorney Davidson, DPW/Eng. Sundelius, Planner Jakel, Street Superintendent VandenHeuvel, HR Director Vanderloop, Fin. Director VanRossum, Police Chief Manion, Fire Chief Hirte, Rec. Dir. Malloy, and interested citizens.
1. Correspondence – None.
2. Elect Vice-Chairman.
Motion by Kohne, seconded by DeCoster, that nominations be closed, rules be suspended,
and a unanimous ballot be cast for Ald. Driessen as Vice-Chairman to the Public Protection
and Safety Committee.
All members voted aye.
Motion carried.
3. Elect Secretary.
Motion by Driessen, seconded by Schell, that nominations be closed, rules be suspended, and a unanimous ballot be cast for Ald. Kohne as Secretary to the Public Protection and Safety Committee.
All members voted aye.
Motion carried.
4. General Matters – None.
Motion by Kohne, seconded by Driessen to adjourn.
All members voted aye
Motion carried.
Meeting adjourned at 7:02 P.M.
Sally Kenney
Clerk/Treasurer
Motion by DeCoster, seconded by Schell to adopt the Public Protection & Safety meeting minutes of May 6, 2019 with the amendment of Chairman name from Driessen to DeCoster.
All Ald. voted aye.
Motion carried.
Clerk/Treasurer’s Office Recommendation Committee Meeting Minutes of January 15, 2019, February 11, 2019 and April 10, 2019.
Motion by Coenen, seconded by Roehrig to receive and place on file the meeting minutes from the Clerk/Treasurer’s Office Recommendation Committee Meeting Minutes of January 15, 2019, February 11, 2019 and April 10, 2019
All Ald. voted aye.
Motion carried.
KATODA Meeting Minutes of March 20, 2019.
Motion by DeCoster, seconded by Kohne to receive and place on file the meeting minutes from KATODA Meeting Minutes of March 20, 2019.
All Ald. present voted aye.
Motion carried.
Grignon Mansion Board Minutes of February 25, 2019 and March 25, 2019.
Motion by Schell, seconded by DeCoster to receive and place on file the meeting minutes from the Grignon Mansion Board Minutes of February 25, 2019 and March 25, 2019.
All Ald. voted aye.
Motion carried.
Kaukauna Public Library Board Minutes of March 26, 2019.
Motion by Driessen, seconded by Roehrig to receive and place on file the Kaukauna Public Library Board Minutes of March 26, 2019 with the correction that the board went into closed session twice instead of once.
All Ald. voted aye.
Motion carried.
Operators/Bar Tenders License – The following operators have applied for an operator’s license for 2018-2020 and has been recommended for approval based upon the records check done by the Kaukauna Police Department.
Amber M. Boehnlein – 1109 Harrison Street, Kaukauna
Lauren C. Byers – 507 E. Spring Street, Appleton
Erikah J. Frank – 1225 E. Sylvan Avenue, Appleton
Matthew D. Fritsch – 815 Briarwood Avenue, Little Chute
Arcadia T. Holz – 524 Muehl Street, Seymour
Brenda J. Klein – 2030 E. Plank Road, Unit 4, Appleton
Dalene L. Krause – N5724 Rockland Beach Road, Hilbert
Carol J. Pennington – 1020 Oviatt Street, #7, Kaukauna
Motion made by Duda, seconded by Kohne to approve the Operators/Bartenders license.
All Ald. voted aye.
Motion carried.
Reports of City Officers.
Parking ticket fee increase.
Police Chief Manion informed the Council of the increase fee for parking tickets from $10 to $20. This was adopted in November when the 2019 budget was passed. This increase will take place on June 1.
Update of Fox Firecracker 5K medal presentation.
Planner Jakel informed the Council about the plans for this year’s 12th annual run which takes place on the 4th of July. Planner Jakel introduced event coordinator, Jessica Tamlin. Jessica displayed the finisher medals, which will be handed out to all participants in the Fox Firecracker. The medals are a series of four, starting this year through 2022. The medals will highlight areas of interest within Kaukauna. This year will feature 1000 Islands. The subsequent years will be the focusing on the bridge and dam (2020), Grignon Mansion (2021), and lastly the Fox Firecracker 5K (2022). When all medals are together they make a special design of a flag that says Kaukauna Electric City. Council members thanked Jessica and everyone at the Firecracker 5K for their hard work and dedication.
Award Bid for Project #2-19, Green Bay Road Area Utility Relay.
DPW/Eng. Sundelius passed out the bid tabulations for this project. One error was reported on the bid from Feaker & Sons Co., Inc. This error did not affect the lowest bid, which is still Carl Bowers and Sons. The Engineering Department recommends awarding Project 2-19: Green Bay Road Area Utility Relay to Carl Bowers and Sons Construction Co., Inc, Kaukauna for the total bid price of $2,066,414.75.
Motion by Coenen, seconded by Roehrig to award bid for Project #2-19, Green Bay Road Area Utility Relay to Carl Bowers and Sons Construction Co., Inc, Kaukauna for the total bid price of $2,066.414.75.
All Ald. voted aye.
Motion carried.
Update on potential action on the purchase and development agreement between the City and Leines Development.
Planner Jakel informed the Council that Leines Development from Minneapolis, MN has entered into an agreement with the City of Kaukauna to construct a hotel on the former Gustman’s lot. The developer’s agreement stated they would have until May 10 to complete their due diligence. The soil borings have not been fully analyzed to the extent need to design the footings, which impacts the financing. The project is proceeding, but needs an additional due diligence period. The “Closing Date”, as defined in Section 2 of the Agreement, will be June 19, 2019.
Motion by Coenen, seconded by Roehrig to have the Mayor sign the Second Amendment to Purchase and Development Agreement.
All Ald. voted aye.
Motion carried.
Presentation of Ordinances and Resolutions.
Principal Planner Watson provided information on the special event application and creating of the committee. Council members discussed this Ad Hoc Special Events Committee.
Motion made by Coenen, seconded by Thiele to suspend the rules and wave the reading of Resolution Authorizing Mayor to form Ad Hoc Special Events Committee.
All Ald. voted aye.
Motion carried.
Motion by Driessen seconded by DeCoster to adopt Resolution Authorizing Mayor to form Ad Hoc Special Events Committee.
All Ald. voted aye.
Motion carried.
Item 8b – Preliminary Resolution to Vacate a Portion of 15th Street West of Kenneth Avenue was pulled from the meeting due to lack of notice of public hearing on item.
Motion made by Coenen, seconded by Roehrig to suspend the rules and wave the reading of Ordinance Allowing the prorating of Outdoor Alcoholic Beverage Area Permit Application Fee.
All Ald. voted aye.
Motion carried.
Motion made by Coenen, seconded by DeCoster to adopt Ordinance Allowing the prorating of Outdoor Alcoholic Beverage Area Permit Application Fee.
All Ald. voted aye.
Motion carried.
Adjourn to Closed Session pursuant to Wisconsin State Statute 19.85(1) for the purpose of negotiating the sale of public property at 632 E. Hyland Avenue.
Motion by Coenen, seconded by DeCoster to adjourn to closed session pursuant to Wisconsin State Statute 19.85(1) for the purpose of negotiating the sale of public property at 632 E. Hyland Avenue.
All Ald. voted aye.
Motion carried.
Moved to closed session at 8:02 pm.
Motion by Coenen, seconded by DeCoster to return to open session.
All Ald. voted aye.
Motion carried.
Returned to open session at 8:17 pm.
Consideration of Miscellaneous Business
Ald. Driessen and Ald Schell asked about the timeline of road paving and sidewalk projects. DPW Eng. Sundelius informed the committee that it will be the recommendation of the Engineering Department to have sidewalks installed in areas where they are not currently in. A brochure “Safety, Benefits of Walkways, Sidewalks, and Paved Shoulders” was handed out to the Council.
Mayor Penterman thanked Alderman Coenen, Driessen and Thiele for helping out at the City Recycling Event held on Saturday, May 4. The event was a big success.
Adjourn
Motion by Driessen, seconded by DeCoster to adjourn.
All Ald. voted aye.
Motion carried.
Meeting adjourned at 8:22 pm.
Sally A. Kenney
Clerk/Treasurer