COUNCIL PROCEEDINGS – COUNCIL CHAMBERS – KAUKAUNA, WISCONSIN – APRIL 20, 2021

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Pursuant to adjournment on April 7, 2021 meeting of the Common Council of the City of Kaukauna was called to order by Mayor Penterman at 7:00 P.M. on Tuesday, April 20, 2021 with remote teleconference via ZOOM.

Roll call present:  Coenen, DeCoster, Eggleston, Moore, Roehrig, Schell and Thiele.

Also present:  Ald. Elect Antoine, DPW/Eng. Sundelius, City Attorney Davidson, Sen. Proj. Eng. Neumeier, Fire Chief Carrel, Police Chief Graff, Prin. Planner Brunette, Rec. Dir. Malloy, HR Dir. Audette, Library Dir. Thiem-Menning, IT Dir. Krause, KU Gen. Mgr. Feldt, and interested citizens.

One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly with remote teleconference via ZOOM.

Motion by Coenen, seconded by Moore to suspend the rules and waive the reading of the minutes of the previous meeting of April 7, 2021.

All Ald. voted aye.

Motion carried.

Motion by Coenen, seconded by DeCoster to adopt the minutes of the meeting of April 7, 2021.

All Ald. voted aye.

Motion carried.

PRESENTATION OF LETTERS, PETITIONS, REMONSTRANCES, MEMORIALS, AND ACCOUNTS

Bills Payable

Motion by Coenen, seconded by Moore to pay bills out of the proper accounts.

Roll call vote:  Coenen-aye, DeCoster-aye, Eggleton-aye, Moore-aye, Roehrig-aye, Schell-aye, Thiele-aye.

Motion carried.

PUBLIC APPEARANCES

No one appeared in person or via ZOOM.

BUSINESS PRESENTED BY THE MAYOR

Retirement of Jack Larson after 23+ years of service in the Street Department.

Mayor Penterman informed the Council of the retirement of Jack Larson after working with the City for 23 years and thanked him for his service.

Retirement of Jim Dix after 20+ years of service in the Street Department.

Mayor Penterman informed the Council of the retirement of Jim Dix and thanked him for his 20 years of service with the City of Kaukauna.

Recognition of Tim Roehrig for 8+ years of service as 2^nd District Alderman.

Mayor Penterman thanked Tim Roehrig for his service to the City.  Roehrig has had a positive impact on the community in his 8 years serving as Alderperson.  Through his teaching at Kaukauna High School he and his students have spearheaded many projects that have beautified and improved the quality of life for residents; such as the Ring of Honor and the revitalization of Fassbender Park.  He is a coach and mentor that leads by example to teach teamwork and build character.  It has been an honor to serve with him.

Ald. Roehrig thanked the Mayor and all the council members who he has worked with over the last 8 years.  He looks forward to seeing the future of Kaukauna.

Proclamation for Arbor Day.

Mayor Penterman read the Proclamation for Abor Day.

Motion by Moore, seconded by Schell to receive and place on file the Proclamation for Arbor Day.

All Ald. present voted aye.

Motion carried.

Kaukauna Fire Station receives 2020 Excellence in Masonry Award.

Mayor Penterman shared the award the Kaukauna Fire Station received in 2020 from Wisconsin Masonry Alliance – Merit in Concrete Masonry.

Cancellations and closings due to COVID-19 ALERT.

The Municipal Services Building is scheduled to open to the public on Monday, May 3.  General rules and guidelines for opening will be provided.

REPORTS OF STANDING AND SPECIAL COMMITTEES

Board of Public Works Meeting Minutes of April 19, 2021.

BOARD OF PUBLIC WORKS

A meeting of the Board of Public Works was called to order by Chairperson Thiele on Monday, April 19, 2021 at 6:00 P.M. remote teleconference via ZOOM.

Mayor Penterman informed the Board of the loss of Susan Duda who passed away on April 16.  Susan worked at the City of Kaukauna for 43 years, 32 years as the Clerk/Treasurer and the past 3 years as District 3 Alderperson.  Deepest sympathies go out to Sue’s husband Larry Duda and family.

Members present:  Coenen, DeCoster, Moore, Schell and Thiele.

Absent:  Roehrig

Also present:   Mayor Penterman, Attny. Davidson, DPW/Eng. Sundelius, Sen. Proj. Eng. Neumeier, Proj. Eng. Cesafsky, Fin. Dir. Van Rossum, Fire Chief Carrel, Police Chief Graff, Rec. Dir. Malloy, Principal Planner Brunette, HR Dir. Audette, IT Dir. Krause, Library Dir. Thiem-Menning and interested citizens.

1. Correspondence – none.
2. Open Bids Project 1-21, 2021 Concrete Street Paving

Motion by Coenen, seconded by Moore to receive no more bids and open the bids received.

All Ald. present voted aye.

Motion carried.

Senior Project Engineer Neumeier opened the one bid received.

Motion by Coenen, seconded by Moore to authorize the Department of Public Works tabulate the bid and come back to the Board with a recommendation based on past projects to make sure the bid is competitive.

All Ald. present voted aye.

Motion carried.

3. Open Bids Project 2-21, 9^th Street Area Utility Relay.

Motion by DeCoster, seconded by Moore to receive no more bids and open the bids received.

All Ald. present voted aye.

Motion carried.

Senior Project Engineer Neumeier opened the bids received.

Motion by Coenen, seconded by Schell to authorize the Department of Public Works tabulate the bids and come back to the Board with a recommendation.

All Ald. present voted aye.

Motion carried.

4. Open Bids Project 6-21, CTH Z Curb Replacement and Sidewalk Installation

Motion by Schell, seconded by Moore to receive no more bids and open the bids received.

All Ald. present voted aye.

Motion carried.

Senior Project Engineer Neumeier opened the bids received.

Motion by Coenen, seconded by DeCoster to authorize the Department of Public Works tabulate the bids and come back to the Board with a recommendation.

All Ald. present voted aye.

Motion carried.

5. Permission to Bid Project 3-21, 2021 Alley Paving.

The Engineering Department has included an alley reconstruction project in the 5 year capital plan in order to begin replacement of deteriorating alleys throughout the City.  The areas chosen for 2021 are alleys which had been previously identified for significant repairs, have existing drainage issues, and had little to no utility work required.  Work Zone Maps were provided.  Alleys include 11^th Street (Alley south of E. 10^th Street), two alleys south of W. 10^th Street between Eden and Sullivan, and the alley south of W. 11^th Street between Kenneth and Sullivan.

Motion by Moore, seconded by Coenen to authorize Engineering Department to seek bids for Project #3-21:  2021 Alley Paving.

All Ald. present voted aye.

Motion carried.

6. Permission to Bid Project 8-21, 2021 Concrete Street Patch Program.

The Engineering Department and Street Department have identified various areas in need of concrete street panel replacement for which have budgeted funds in the 2021 Capital Improvement Plan.  The City would also contract with Kaukauna Utilities to join their water main break patches with our larger replacement project in an effort to save money, staff resources, and to simplify project coordination.

Motion by Coenen, seconded by DeCoster to authorize the Engineering Department to seek bids for Project #8-21, 2021 Concrete Street Patch Program.

All Ald. present voted aye.

Motion carried.

7. Permission to Bid Project 9-21, Fox River Boardwalk Trail and Parking Lot.

The completion of the Nelson Family Heritage Crossing (Fox River Boardwalk Project) is projected for June 2021, the Planning and Engineering Departments had budgeted funds for possible trail improvements and a trailhead parking lot in the 2021 Capital Improvement Plan.  The Engineering Department is proposing an 8-stall parking lot at Bicentennial Court with a 10-foot-wide asphalt trail extending to the new river crossing.  A map of the area was provided.  Questions from the Board were answered.

Motion by Schell, seconded by Coenen to authorize the Engineering Department to seek bids for Project 9-21, Fox River Boardwalk Trail and Parking Lot.

All Ald. present voted aye.

Motion carried.

8. Award Project 7-21, Lawe Street Water and Sanitary Reconstruction – with Kaukauna Utilities.

On March 10, 2021, bids were received at the Kaukauna Utilities office for Project 7-21, Lawe Street Water and Sanitary Reconstruction.  Eight bids were received.  Bid tabulations were provided.

Motion by Moore, seconded by Eggleston to award Project 7-21, Lawe Street Water and Sanitary Reconstruction to Carl Bowers & Sons Construction Co. Inc. for the total bid price of $856,775.00.

All Ald. present voted aye.

Motion carried.

9. Update on Red Hills Landfill Odor Reduction.

Ahlstrom-Munksjo has received and reviewed possible odor reduction solutions with their landfill consultant and have begun activity at the landfill.  Representatives Lee Hammen-Mill Manager; Heath Hoffman-Operations Manager; and Bill Krabb-Landfill Manager from the Ahlstrom-Munksjo were present to provided information, along with photos/drawings, on their efforts and plans.  Questions from the Board were answered.  Another progress report will be given at the second Board of Public Works meeting in May.

10. Update on Navigation Canal Seawall/Boat Dock.

DPW/Eng. Sundelius provided an update and history on the project.  The Board of Public Works, in efforts to get permits to complete this project, could not find documentation of ownership.  The Engineering Department is looking for direction from the Board on proceeding with this project.  Discussion was held on grant funding, costs and timeline for starting the project.  The Board requested the Engineering Department continue to get ownership or easement from the Fox River Navigational System Authority, apply for grants and anticipate doing this project in the spring of 2022.

11. No Mow May Discussion.

Board of Public Works Chairperson Thiele was contacted by Israel Del Toro Ph.D., Lawrence University, and Alderman Alex Schultz from the City of Appleton (Pollenablers Fox Cities) requesting the City of Kaukauna’s participation in No Mow May.  The goal of No Mow May is to provide early season forage for our bees and emerging native pollinators by reducing our mowing intensity during a month where foraging resources are limited.  Israel Del Toro Ph.D., Lawrence University, and Alderman Alex Schultz from the City of Appleton (Pollenablers Fox Cities) each spoke on the statistics and how to participate in the project.  Questions from the Board were answered.

Motion by Thiele, seconded by Moore to suspend the enforcement of Chapter 10.03(6) Noxious Weeds and not issue citations for excessive weed growth for the month of May 2021.

All members present voted aye.

Motion carried.

12. Memorandum on Standards for Banners Displayed on City Street Light Poles.

Principal Planner Brunette informed the Board about the purchase of new pole banners for the summer season that reflect the new municipal brand.  In 2020, holiday banners were purchased.  Two community groups have reached out to City staff inquiring about the possibility of community groups purchasing banners that could be hung on City street light poles and installed/maintained/stored by the City Street Department staff.  Staff is seeking input from the Board of Public Works on several items in relation to the banners.  Discussion was held on concerns and challenges regarding banner designs, placement/installation, replacement and other minimum expectations for banner display.  The consensus is to have four seasonal banner deployments, with the City providing two of them (Christmas and summer season).  This will leave two open spots for community banners that would meet the City’s standards.  The banners will be put up when existing banners are taken down to reduce excess deployment and street crew work.

13. Consideration of snow removal invoice for 900 E. Hyland Ave.

Ald. Thiele asked two times if a representative regarding this bill was present via ZOOM.   No one appeared.  Discussion was held.

Motion by Coenen, seconded by Eggleston to have the snow removal invoice for 900 E. Hyland Avenue stand as is.

Roll call vote:  Coenen-aye, DeCoster-aye, Eggleston-aye, Moore-nay, Schell-nay, Thiele-aye.

Motion carried 4 to 2.

14. Consideration of snow removal invoice for 302 E. 8^th

Ald. Thiele asked two times if a representative regarding this bill was present via ZOOM.  No one appeared.  Discussion was held.

Motion by Coenen, seconded by Eggleston to have the snow removal fill for 302 E. 8^th Street stand as is.

Roll call vote:  DeCoster-nay, Eggleston-aye, Moore-nay, Schell-nay, Thiele-aye, Coenen-aye, Penterman-aye.

Motion carried 4 to 3.

15. Consideration of snow removal invoice for 112 E. 7^th

Ald. Thiele asked two times if a representative regarding this bill was present via ZOOM.   No one appeared.  Discussion was held.

Motion by Coenen, seconded by Eggleston to have the snow removal bill for 112 E. 7^th Street stand as is.

Roll call vote:  Eggleston-aye, Moore-nay, Schell-nay, Thiele-aye, Coenen-aye, DeCoster-nay, Penterman-aye.

Motion carried 4 to 3.

16. General Matters.

Mayor Penterman spoke in regards to snow bills.  The city posted on the website and social media the need for help for residents in removing snow.  No one volunteered.

Motion made by Moore, seconded by DeCoster to adjourn.

All members present voted aye.

Motion carried.

Meeting adjourned at 7:54 p.m.

Sally Kenney

Clerk

Motion by Thiele, seconded by Schell to adopt the Board of Public Works Meeting Minutes of April 19, 2021 as presented.

All Ald. voted aye.

Motion carried.

Finance & Personnel Committee Meeting Minutes of April 19, 2021.

FINANCE AND PERSONNEL COMMITTEE

A meeting of the Finance and Personnel Committee was called to order by Chairman Penterman on Monday, April 19, 2021 at 7:54 pm remote teleconference via ZOOM.

Members present: Mayor Penterman, Coenen, Moore, and Schell.

Absent & Excused:  Roehrig.

Also present:  Ald. Thiele, Ald. DeCoster, Ald. Eggleston, Attorney Davidson, DPW/Eng. Sundelius, Sen. Proj. Eng. Neumeier, Principal Planner Brunette, Fin. Dir. Van Rossum, Fire Chief Carrel, Police Chief Graff, Rec. Dir. Malloy, IT Dir. Krause and interested  citizens.

Motion by Coenen, seconded by Moore to excuse the absent member.

All members present voted aye.

Motion carried.

1. Correspondence – None.
2. 2021 Pay Schedule for Seasonal Employee Wages.

HR Director Audette stated the 2021 Pay Schedule for Seasonal Employees was adopted in November of 2020.  These figures were not updated properly.  These figures have been updated to include the 2.5% increase, which was approved in 2020.  Questions from the Committee were answered.  Alderman Moore made a request to have the gymnastic classifications better defined.

Motion by Schell, seconded by Coenen to adopt the corrected 2021 Pay Schedule for Seasonal Employees.

All members present voted aye.

Motion carried.

3. Recruiting Updates.

HR Director Audette provided updates on position openings and the recruitment process.  The library has recently had two part-time Library Assistant’s give notice.  Per the Library Board approval, these positions has been posted and will be backfilled.  The Library board is also approving the hiring of up to two on-call staff members to assist when we have vacancies.

An offer has been made to a Senior Building Inspector candidate and he will begin employment with the City on April 30.  The current contract with McMahon and Associates will be adjusted to perform strictly commercial plan review and inspections.  Questions from the Committee were answered.

4. General Matters – none.

Motion by Moore, seconded Coenen to adjourn.

All members present voted aye.

Motion carried.

Meeting adjourned at 8:13 pm.

Sally Kenney, Clerk

Motion by Coenen, seconded by Moore to adopt the Finance & Personnel Committee Meeting Minutes of March 15, 2021 as presented.

All Ald. voted aye.

Motion carried.

Health & Recreation Meeting Minutes of March 15, 2021.

This item was pulled.  No meeting was held due to lack of quorum.

Plan Commission Meeting Minutes of March 4, 2021.

Motion by Thiele, seconded by DeCoster to receive and place on file the Plan Commission Meeting Minutes of March 4, 2021.

All Ald. voted aye.

Motion carried.

Plan Commission Meeting Minutes of March 18, 2021.

Motion by Moore, seconded by Roehrig to receive and place on file the Plan Commission Meeting Minutes of March 18, 2021.

All Ald. voted aye.

Motion carried.

Industrial Park Commission Meeting Minutes of March 30, 2021.

Motion by Coenen, seconded by Thiele to receive and place on file the Industrial Park Commission Meeting Minutes of March 30, 2021.

All Ald. voted aye.

Motion carried.

Heart of the Valley Metropolitan Sewerage District Regular Meeting Minutes of March 9, 2021.

Motion by Coenen, seconded by DeCoster to receive and place on file the Heart of the Valley Metropolitan Sewerage District Regular Meeting Minutes of March 9, 2021.

All Ald. voted aye.

Motion carried.

Heart of the Valley Metropolitan Sewerage District Special Community Meeting Minutes of March 25, 2021.

Motion by Coenen, seconded by Eggleston to receive and place on file the Heart of the Valley Metropolitan Sewerage District Special Community Meeting Minutes of March 25, 2021.

All Ald. voted aye.

Motion carried.

Kaukauna Public Library Board Meeting Minutes of February 23, 2021.

Motion by Coenen, seconded by Moore to receive and place on file the Kaukauna Public Library Board Meeting Minutes of February 23, 2021.

All Ald. voted aye.

Motion carried.

1000 Islands Environmental Center Meeting Minutes of March 18, 2021.

Motion by Coenen, seconded by DeCoster to receive and place on file the 1000 Islands Environmental Center Meeting Minutes of March 18, 2021.

All Ald. voted aye.

Motion carried.

Operators/Bartenders License.

The following applicant has applied for an operator’s license for the license year 2020 2022 and has been recommended for approval based on their record check by the police department:

Motion by Schell, seconded by Coenen to grant the operator/bar tender license.

All Ald. voted aye.

Motion carried.

REPORTS OF CITY OFFICERS

Fire Report

Motion by Coenen, seconded by DeCoster to receive and place on file the March 2021 Fire Report.

All Ald. voted aye.

Motion carried.

Ambulance Report

Motion made by Coenen, seconded by DeCoster to receive and place on file the March 2021 Ambulance Report.

All Ald. voted aye.

Motion carried.

Police Report

Motion made by Coenen, seconded by Schell to receive and place on file the March 2021 Police Report.

All Ald. voted aye.

Motion carried.

Municipal Court Report

Motion made by Coenen, seconded by Eggleston to receive and place on file the March 2021 Municipal Court Report.

All Ald. voted aye.

Motion carried.

Clerk-Treasurer’s Deposit Report

This item was pulled.   Report was not provided.

Building Inspection Report

Motion made by Coenen, seconded by Thiele to receive and place on file the March 2021 Building Inspection Report.

All Ald. voted aye.

Motion carried.

Award Project 6-21, CTH Z Curb Replacement and Sidewalk Installation.

Senior Project Engineer Neumeier provided the bid tabulations.  After review, all bids checked out.

Motion by Moore, seconded by Schell to award Project 6-21, CTH Z Curb Replacement and Sidewalk Installation to Al Dix Concrete Inc. for the total bid price of $158,137.50.

All Ald. voted aye.

Motion carried.

PRESENTATION OF ORDINANCES AND RESOLUTIONS

Resolution 2021-5265 Adopting 2-Lot Certified Survey Map on Green Bay Road, submitted by David and Diane Lamers.

Motion by Coenen, seconded by DeCoster to suspend the rules and waive the reading of Resolution 2021-5265 Adopting 2-Lot Certified Survey Map on Green Bay Road, submitted by David and Diane Lamers.

All Ald. voted aye.

Motion carried.

Motion by Coenen, seconded by Thiele to adopt Resolution 2021-5265 Adopting 2-Lot Certified Survey Map on Green Bay Road, submitted by David and Diane Lamers.

All Ald. voted aye.

Motion carried.

Resolution 2021-5266 Designating the month of May as No Mow May.

Motion by Coenen, seconded by Thiele to suspend the rules and waive the reading of Resolution 2021-5266 Designating the month of May as No Mow May.

All Ald. voted aye.

Motion carried.

Motion by Coenen, seconded by Thiele to adopt Resolution 2021-5266 Designating the month of May as No Mow May.

All Ald. voted aye.

Motion carried.

ADJOURN TO CLOSED SESSION PURSUANT TO STATE STATUTE 19.85(1)(E) TO DISCUSS REDEVELOPMENT OF PROPERTY LOCATED AT 111 MAIN AVENUE. (PROJECT #2021-PL-04)

Motion by Coenen, seconded by Moore to adjourn to closed session pursuant to State Statute 19.85(1)(e) to discuss redevelopment of property located at 111 Main Avenue. (Project #2021-PL-11)

All Ald. voted aye.

Motion carried.

Moved to closed session at 7:37 p.m.

RETURN TO OPEN SESSION FOR POSSIBLE ACTION

Motion by Coenen, seconded by DeCoster to return to open session for possible action.

All Ald. voted aye.

Motion carried.

Returned to open session at 7:48 p.m.

Motion by Roehrig, seconded by Moore to direct Legal Department staff to draft a WB-40 amendment to the offer to purchase updating Line 230.

All Ald. voted aye.

Motion carried.

Motion by Roehrig, seconded by Eggleston to direct staff to update the development agreement as indicated and present to the developer for signature on or before May 14, 2021.

All Ald. voted aye.

Motion carried.

CONSIDERATION OF MISCELLANEOUS BUSINESS

Alderman thanked Tim Roehrig for his service and wished him well.

Swearing in of newly elected officials.

Clerk Kenney swore in newly elected officials.

ADJOURN SINE DIE

Motion by Moore, seconded by Coenen to adjourn sine die.

All Ald. voted aye.

Motion carried.

Meeting adjourned at 7:54 p.m.

Sally Kenney

Clerk

COUNCIL PROCEEDINGS – COUNCIL CHAMBERS – KAUKAUNA, WISCONSIN – APRIL 20, 2021

Pursuant to Section 62.11 (2) of the Wisconsin Statutes, meeting of the Common Council of the City of Kaukauna called to order by Mayor Penterman at 7:54 P.M. on Tuesday, April 20,2021 with remote teleconference via ZOOM..

Roll call, present:  Antoine, Coenen, DeCoster, Eggleston, Moore, Schell, and Thiele.

Also present:  DPW Sundelius, Principal Planner Brunette, Atty. Davidson, Fire Chief Carrel, Police Chief Graff, HR Director Audette, Lib. Dir. Thiem-Menning, Rec. Dir. Malloy, IT Dir. Krause and interested citizens.

One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly present.

PRESENTATION OF LETTERS, PETITIONS, REMONSTRANCES, MEMORIALS, AND ACCOUNTS

None.

PUBLIC APPEARANCES

None.

BUSINESS PRESENTED BY THE MAYOR

Election of Council President.

Mayor Penterman opened up nominations for Council President.

Motion by Coenen, seconded by Thiele that nominations be closed, rules be suspended, and a unanimous ballot be cast for Ald. John Moore as President of the Council.

Roll call vote:  Antoine-aye, Coenen-aye, DeCoster-aye, Eggleston-aye, Moore-aye, Schell-aye, Thiele-aye.

Motion carried.

Appointments to standing and special committees.

The Mayor provided Council members with his recommended appointments for 2021-2022.  These recommendations should be looked at and voted on at the first May Council meeting.

Reappointment of Carla Zacharias to the Police and Fire Commission.

Motion by Moore, seconded by Coenen to reappoint Carla Zacharias to the Police and Fire Commission.

All Ald. voted aye.

Motion carried.

Reappointment of Ken Schoenike to the City Plan Commission.

Motion by Coenen, seconded by Schell to reappoint Ken Schoenike to the City Plan Commission.

All Ald. voted aye.

Motion carried.

REPORTS OF STANDING AND SPECIAL COMMITTEES

None.

REPORTS OF CITY OFFICERS

None.

PRESENTATION OF ORDINANCES AND RESOLUTIONS

None.

CONSIDERATION OF MISCELLANEOUS BUSINESS

Ald. Thiele asked staff to look into the Council Chamber microphones.  There is an issue when all microphones are on at the same time.  DWP/Eng. Sundelius stated the setup of the microphones is by design.  There should only be one person speaking at a time.  Mayor Penterman stated this issue will be looked into.

ADJOURN

Motion by Schell, seconded by Coenen to adjourn.

All Ald. voted aye.

Motion carried.

Meeting adjourned at 8:02 P.M.

Sally Kenney

Clerk