Common Council Meeting Minutes – August 4, 2020

COUNCIL PROCEEDINGS ‑ Council Chambers ‑ Kaukauna, Wisconsin – August 4, 2020.

Pursuant to adjournment on July 21, 2020 meeting of the Common Council of the City of Kaukauna was called to order by Mayor Penterman at 7:00 P.M. on Tuesday, August 4, 2020 with remote teleconference via ZOOM.

Roll call present:  Coenen, Driessen, DeCoster, Duda, Moore, Roehrig, Schell and Thiele.

Also present:    DPW/Eng. Sundelius, Attorney Davidson, Planner Jakel, Fire Chief Carrel, Library Dir. Thiem-Menning, Finance Dir. Van Rossum, Rec. Dir. Malloy, HR Dir. Vanderloop, Principal Planner Watson Brunette, IT Dir. Krause, Grignon Mansion Ex. Dir. Mickelson and interested citizens.

One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly with

Remote Teleconference via ZOOM.

Motion by Coenen, seconded by Moore to suspend the rules and waive the reading of the minutes of the previous meeting of July 21, 2020.

All Ald. voted aye.

Motion carried.

Motion by Coenen, seconded by Roehrig to adopt the minutes of the meeting of July 21, 2020 as presented.

All Ald. voted aye.

Motion carried.

Presentation of letters, petitions, remonstrances, memorials, and accounts.

Bills Payable

No Bills Payables.

Public Appearances

Ruth Sessler, 3000 Fieldcrest Drive, Kaukauna spoke regarding the chicken keeping ordinance and permit for the City of Kaukauna.  She has held a permit since 2018 and would like the Council to consider increasing the number of chickens which are allowed by the permit holder.  She explained that by increasing the limit number from 4 to 6 would allow for a rotation and flexibility to have more egg layers at a given time.  Chickens are flock orientated and by having a larger flock they will thrive and produce more eggs.  The typical coop and run size are created for at least 6 chickens, so most permit holders would not need to increase the coop size.  Ms. Sessler suggested that if a permit holder goes through one year with 4 chickens and no complaints against them, they should be allowed to increase the number of chickens they can have to 6.

Mayor Penterman stated this matter will be given to staff to look into and come back with a recommendation to the Committee.

Business Presented by the Mayor

Reappoint Keith Petersen to the Building Construction Board of Review.

Motion by Moore, seconded by Thiele to reappoint Keith Petersen to the Building Construction Board of Review.

All Ald. voted aye.

Motion carried.

Reappoint Lee St. Aubin to the Building Construction Board of Review.

Motion by Schell, seconded by Roehrig to reappoint Lee St. Aubin to the Building Construction Board of Review.

All Ald. voted aye.

Motion carried.

Appoint Ryan Lindeman to the Redevelopment Authority of the City of Kaukauna.

Motion by Moore, seconded by Roehrig to appoint Ryan Lindeman to the Redevelopment Authority of the City of Kaukauna.

All Ald. voted aye.

Motion carried.

Introduce Cassidy Mickelson, Executive Director to the Grignon Mansion.

Mayor Penterman, on behalf of the City of Kaukauna, welcomed Cassidy Mickelson to the Grignon Mansion as the new Executive Director.   Ms. Mickelson will work part time out of the City Municipal Building and part time out of the Grignon Mansion.

Ms. Mickelson introduced herself to council members and city staff.  Ald. Thiele, on behalf of the Grignon Mansion Board of Directors, welcomed Cassidy Mickelson to Kaukauna.  The Board is looking forward to making the Grignon Mansion a destination for generations to come and look forward to working with Cassidy.

The City of Kaukauna receives a $209,000 grant from the David L. and Rita E. Nelson Family Fund, for the restoration of the Nelson Overlook at 1000 Islands Environmental Center.

Mayor Penterman thanked the David L. and Rita E. Nelson Family Fund for the $209,000 grant for the Nelson Overlook at 1000 Islands Environmental Center.  This bid will be awarded later in this meeting.

Ald. Roehrig expressed a thank you to the Nelson Family for the many projects and the huge impact they have made to the City of Kaukauna.  Ald. Roehrig would like to see the City formally recognize the family for the projects in the City which would not have been possible without their contributions.

Reports of Standing and Special Committees:

Board of Public Works Meeting Minutes of August 3, 2020.

BOARD OF PUBLIC WORKS

A meeting of the Board of Public Works was called to order by Chairman Thiele on Monday, August 3, 2020 at 6:00 P.M. remote teleconference via ZOOM.

Members present:  Coenen, DeCoster, Driessen, Duda, Moore, Roehrig, Schell and Thiele.

Also present:   Mayor Penterman, Attorney Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Proj. Eng. Cesafsky, Planner Jakel, Street Superintendent VandenHeuvel, Fin. Dir. Van Rossum, Police Chief Graff, Fire Chief Carrel, Rec. Dir. Malloy, HR Dir. Vanderloop, IT Dir. Krause and interested citizens.

1. Correspondence – None.
2. Open Bids for Project #6-20, Nelson Overlook Improvements.

Motion by Coenen, seconded by Roehrig to receive no more bids and open bids received for Project #6-20, Nelson Overlook Improvements.

All members voted aye.

Motion carried.

DPW/Eng. Sundelius stated this project has been several years in the making.  A grant was applied for on behalf of the City by the 1000 Islands Environmental Center to the Nelson Family Foundation.  The grant was provided to the City in 2020.

Motion by Coenen, seconded by Schell to have the Engineering Department tabulate the bids and come back to the Common Council with a recommendation.

All Ald. voted aye.

Motion carried.

3. Public Hearing for the levying of special assessments for public improvements for Project #1-20, Concrete Street Paving Project.

DPW/Eng. Sundelius informed the committee that the property owners did receive notice of the public hearing of special assessments as required by state statutes and a publication was also placed in the Times-Villager.  The project areas were provided with maps and assessment rates given.

Board of Public Works Chairperson Thiele declared the Public Hearing for the levying of special assessments for public improvements for Project #1-20, Concrete Street Paving Project open and asked if anyone via ZOOM wished to address the Board.  Chairperson Thiele asked two more times if anyone via ZOOM wished to address the Board.  No on appeared.  Chairperson Thiele asked if anyone present in the Council Chambers wished to address the Board.

Tom Bay, 2550 Haas Road, Kaukauna asked about the life expectancy of the concrete of the streets and sidewalks, if trees he lost would be replaced, what the administrative costs are for, and what will be done to slow traffic down on Haas Road?  Additional language added by amendment:  Mr. Bay asked about the process for replacing the 10 trees he lost during the road and sidewalk construction.  DPW/Eng. Sundelius stated that trees that were removed due to construction will be replaced and property owners will be contacted with replacement trees options.

DPW/Eng. Sundelius and Finance Director Van Rossum answered questions.

Janice Alexandroni, 1220 Boxer Street, Kaukauna asked if corner lots have 30% already built into the assessment.  DPW/Eng. Sundelius stated that yes it is already factored in, but it was recommended that questions be addressed to Project Engineer Brandon Cesafsky.

Chairperson Thiele asked two more times if anyone in the Council Chambers wished to address the Board regarding the special assessments for the levying of special assessments for public improvements for Project #1-20, Concrete Street Paving Project.  No one else appeared.

4. Award bid for one-ton dump truck (fleet #6)

5. Lease agreement with Team Industries for street department temporary storage.

DPW/Eng. Sundelius informed the Board the Street Department Building Renovations and additions are set to begin.  The Street Department will continue to operate out of the existing building.  The entire contents of the existing cold storage building and most of the items in the yard will have to be relocated to allow the building construction and yard paving to take place.  Staff is recommending off site storage of these items to facilitate construction and reduce the amount of labor that would be necessary to continually move items out of the way of construction.

Motion by Moore, seconded by Coenen to authorize the Mayor to enter into a lease agreement with Team Industries to lease property at 1079 Driessen Drive for temporary storage of equipment and material.

All members voted aye.  Roll call vote:  Coenen-aye, DeCoster-aye, Driessen-aye, Duda-aye, Moore-aye, Roehrig-aye, Schell-aye, Thiele-aye.

Motion carried.

6. Sidewalk Builders License to Vanderloop Construction LLC.

Motion by Coenen, seconded by Moore to grant a Sidewalk Builders License to Vanderloop Construction LLC.

All members voted aye.

Motion carried.

7. General Matters.

Ald. Moore thanked Team Industries for working with the City for storage lease space.

Motion made by DeCoster, seconded by Coenen to adjourn.

All members voted aye.

Motion carried

Meeting adjourned at 6:52 P.M.

Sally Kenney

Clerk

Motion by Thiele, seconded by Schell to approve the Board of Public Works Meeting Minutes of August 3, 2020 as amended to include a roll call vote for item 5.

Motion by Moore, seconded by Coenen to amend the minutes to have additional commentary to the Board of Public Works Minutes. Addition working under item 3 Public Hearing for the levying of special assessments for public improvements for Project #1-20, Concrete Street Paving should be added.  Mr. Bay asked about the process for replacing the 10 trees he lost during the road and sidewalk construction.  DPW/Eng. Sundelius stated that trees lost during the construction process will be replaced and property owners will be contacted with tree replacement options.

All Ald. voted aye.

Motion carried.

Health & Recreation Committee Meeting Minutes of August 3, 2020.

HEALTH AND RECREATION COMMITTEE

A meeting of the Health and Recreation Committee was called to order by Chairman Duda on Monday, August 3, 2020 at 6:52 P.M. remote teleconference via ZOOM.

Members present:  Driessen, Duda, Roehrig and Schell.

Also present:   Mayor Penterman, Ald. Coenen, DeCoster, Moore, Thiele, Attorney Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Proj. Eng. Cesafsky, Street Superintendent VandenHeuvel, Police Chief Graff, Fire Chief Carrel, Fin. Dir. Van Rossum, Rec. Dir. Malloy, HR Dir. Vanderloop, IT Dir. Krause, Planner Jakel and interested citizens.

1. Correspondence – None.
2. Combination Class B Beer and Liquor License to Skyview Lounge, James Vanderloop, Agent, Marge & Jim Enterprises, LLC, 115 W. Wisconsin Ave., Kaukauna.

Chairman Duda stated this license was brought back to the committee.  Planner Jakel spoke to Mr. Vanderloop and removed his objection for granting this license.  All the necessary building permits have been taken out and the start date of operation is scheduled for August 15, 2020.

Motion by Roehrig, seconded by Schell to approve the Combination Class B Beer and Liquor License to Skyview Lounge, James Vanderloop, Agent, Marge & Jim Enterprises, LLC, 115 W. Wisconsin Ave., Kaukauna.

Roll call vote:  Driessen-aye, Duda-aye, Roehrig-aye, Schell-aye.

Motion carried.

3. Combination Class B Beer and Liquor License to Silva-Castro LLC, Silva Blanca, Agent, The Mariner, 1100 Hyland Ave., Kaukauna.

Chairman Duda stated that all city departments have approved this license with the exception of inspection.  The Inspection Department has been unable to make contact with this applicant to schedule an inspection of the building.

Motion by Roehrig, seconded by Driessen to approve the Combination Class B Beer and Liquor License to Silva-Castro LLC, Silva Blanca, Agent, The Mariner, 1100 Hyland Ave., Kaukauna contingent upon the Inspection Department approval.

Roll call vote:  Duda-aye, Roehrig-aye, Schell-aye, Driessen-aye.

Motion carried.

4. Solicitors License to Eric Walters, Pura Vida Street Kitchen, 5681 Calmes Drive, Kaukauna for the sale of food at Riverside Park.

Mayor Penterman stated this fundraising event is being held by the Fox Cities Bombers and proceeds with be given to the Kaukauna Police Department K-9 Unit.

Motion by Roehrig, seconded by Driessen to approve the Solicitors License to Eric Walters, Pura Vida Street Kitchen, 5681 Calmes Drive, Appleton for the sale of food at Riverside Park.

Roll call vote:  Roehrig-aye, Schell-aye, Driessen-aye, Duda-aye.

Motion carried.

5. Temporary Class B License to Kaukauna Athletic Club, 100 Block of W. Wisconsin Ave., on September 12, 2020 for “Wisconsin Ave. Block Party”.

Planner Jakel requested that if this license is granted that a safety plan be provided to prevent a congregation of people in one area as a matter of public safety due to the COVID-19.

Motion by Schell, seconded by Roehrig to grant the temporary Class B License to Kaukauna Athletic Club, 100 Block of W. Wisconsin Ave., on September 12, 2020 for “Wisconsin Ave. Block Party” contingent upon a safety plan being approved by both the Planning and Fire Departments

Roll call vote:  Schell-aye, Driessen-nay, Duda-aye, Roehrig-aye.

Motion carried 3 to 1.

6. Amplified Music request for Cassandra Krueger on August 22, 2020 at Riverside Park from 4 to 11 p.m.

Motion by Schell, seconded by Roehrig to approve the request for amplified music to Cassandra Krueger on August 22, 2020 at Riverside Park from 4 to 11 p.m.

Roll call vote:  Driessen-aye, Duda-aye, Roehrig-aye, Schell-aye.

Motion carried.

7. General Matters – None.

Motion made by Driessen seconded by Schell to adjourn.

All members voted aye.

Motion carried.

Meeting adjourned at 7:06 P.M.

Sally Kenney

Clerk

Motion by Duda, seconded by Thiele to approve the Health and Recreation Meeting Minutes of August 3, 2020.

All Ald. voted aye.

Motion carried.

Finance and Personnel Committee Meeting Minutes of August 3, 2020.

PUBLIC PROTECTION AND SAFETY COMMITTEE

A meeting of the Public Protection and Safety Committee was called to order by Chairman DeCoster on Monday, August 3, 2020 at 7:07 P.M. remote teleconference via ZOOM.

Members present:  DeCoster, Roehrig, Thiele, Driessen.

Also present:     Mayor Penterman, Ald. Coenen, Duda, Moore, Schell, Attorney Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Proj. Eng. Cesafsky, Planner Jakel, Street Superintendent VandenHeuvel, Police Chief Graff, Fin. Dir. Van Rossum, Rec. Dir. Malloy, HR Dir. Vanderloop, Fire Chief Carrel, IT Dir. Krause and interested citizens.

1. Correspondence – None.
2. Island Street/Dodge Street intersection traffic control.

DPW/Eng. Sundelius stated this item of discussion was requested by Ald. Driessen.  The Outagamie County Highway Department and Kaukauna Police Department were contacted and were asked to provide information on traffic control at this intersection.

3. Crooks Ave./First Street alley intersection.

The Board of Public Works authorized changes to the Crooks Avenue/First Street Alley intersection in 2010.  Previously, westbound traffic on the First Street Alley was prohibited from entering onto Crooks Avenue.  Physical changes were made to the intersection in 2010 allowing that traffic movement but the ordinance was not changed.

Motion by DeCoster, seconded by Thiele to direct the City Attorney to draft the necessary Ordinance to remove the prohibition of westbound traffic entering onto Crooks Avenue from the First Street Alley.

All members voted aye.

Motion carried.

4. General Matters – None.

Motion made by Roehrig, seconded by Thiele to adjourn.

All members present voted aye.

Motion carried.

Meeting adjourned at 7:13 P.M.

Sally Kenney, Clerk

Motion by DeCoster, seconded by Duda to approve the Finance & Personnel Committee Meeting Minutes of August 3, 2020 as read.

All Ald. voted aye.

Motion carried.

Industrial Park Commission Meeting Minutes of April 22, 2020.

Motion by Coenen, seconded by Roehrig to receive and place on file the Industrial Park Commission Meeting Minutes of April 22, 2020.

All Ald. voted aye.

Motion carried.

Operators/Bar Tenders License – The following applicants have applied for an operator’s license for the license year 2020‑2022 and have been recommended for approval based on their record check by the police department:

Motion by Duda, seconded by Thiele to grant the operator/bar tender licenses.

All Ald. voted aye.

Motion carried.

Reports of City Officers.

Award bid for Project #6-20, Nelson Overlook Improvements.

DPW/Eng. Sundelius presented the bid tabulations and the information from Graef Engineering explaining the alternate bid items.  After review of the bids with Graef, 1000 Islands and the Engineering Department both alternate bids are suggested to be rejected and the base bid of $461,900.00 be awarded to Howard Immel Inc.

Motion by Thiele, seconded by Schell to Award bid for Project #6-20, Nelson Overlook Improvements to Howard Immel Inc. for $461,900.00.

All Ald. voted aye.

Motion carried.

Discussion on designating an official name for the pedestrian boardwalk crossing the Fox River.   

Planner Jakel stated due to the major source of funding for this project coming from the David L. and Rita E. Nelson Family Fund, the City of Kaukauna and the Village of Little Chute would like to recognize this by naming the boardwalk crossing “The David and Rita Nelson Family Heritage Crossing”.

Ald. Moore asked for clarification on the name.  Planner Jakel stated that the middle initials for David and Rita not be included in order to fit the wording on the sign.  This was agreed upon after being discussed with the foundation.

Ald. Schell, on behalf of the citizens in Kaukauna, expressed appreciation to the foundation and would like to see some kind of celebration take place to honor the David L. and Rita E. Nelson Family.

Motion by Roehrig, seconded by Coenen to designate an official name for the pedestrian boardwalk crossing the Fox River be named “The David and Rita Nelson Family Heritage Crossing”.

All Ald. voted aye.

Motion carried.

Authorization to enter into a Memorandum of Understanding with the DNR for Mutual Aid Fire Suppression Services.

Fire Chief Carrel provided an update to an existing mutual aid agreement that has been in place for many years.  The last update was made eight years ago.  This document is an outline explaining the responsibilities, compensation and other legalities if the DNR were to call upon the City of Kaukauna for fire suppression assistance or if we were to request DNR assistance in the City.

Motion by Roehrig, seconded by Driessen to authorize the City of Kaukauna and Fire Department to enter into a Memorandum of Understanding with the DNR for Mutual Aid Fire Suppression Services.

All Ald. voted aye.

Motion carried.

Presentation on Public Engagement in Branding Process.

Principal Planner Watson Brunette provided a slide presentation on the branding process.  The Planning Department along with the Communications Coordinator have been working on this for the past eight months.  It has been an intensive process with which two separate committees were formed to brainstorm ideas for a brand.  Two surveys were conducted asking participants several questions.   The big reveal of the new brand will take place at the August 18 Common Council meeting.

Presentation of Ordinances and Resolutions.

Resolution No. 2020-5235 Resolution Repeal and Recreate Resolution 2020-5232.

Motion by Coenen, seconded by Schell to suspend the rules and waive the reading of Resolution No. 2020-5235 Resolution Repeal and Recreate Resolution 2020-5232.

All Ald. voted aye.

Motion carried.

Motion by Coenen, seconded by Moore to adopt Resolution No. 2020-5235 Resolution Repeal and Recreate Resolution 2020-5232.

All Ald. voted aye.

Motion carried.

Resolution No. 2020-5236 Final Resolution Authorizing Public Improvements on Street, Sidewalk, Driveway Aprons and Utility Assessments on Sarah Street, Doty Street, Depot Street, Ducharme Street, Greyhound Street, Rusty Street, Boxer Street, Bens Way, Rusty Court and Haas Road.

Motion by Coenen, seconded by Thiele to suspend the rules and waive the reading of Resolution No. 2020-5236 Final Resolution Authorizing Public Improvements on Street, Sidewalk, Driveway Aprons and Utility Assessments on Sarah Street, Doty Street, Depot Street, Ducharme Street, Greyhound Street, Rusty Street, Boxer Street, Bens Way, Rusty Court and Haas Road.

All Ald. voted aye.

Motion carried.

Motion by Coenen, seconded by DeCoster to adopt Resolution No. 2020-5236 Final Resolution Authorizing Public Improvements on Street, Sidewalk, Driveway Aprons and Utility Assessments on Sarah Street, Doty Street, Depot Street, Ducharme Street, Greyhound Street, Rusty Street, Boxer Street, Bens Way, Rusty Court and Haas Road.

All Ald. voted aye.

Motion carried.

Ordinance 1807 Authorizing Placement of Traffic Regulation Signs on Arbor Way.

Motion by Coenen, seconded by Schell to suspend the rules and waive the reading of Ordinance 1807 Authorizing Placement of Traffic Regulation Signs on Arbor Way.

All Ald. voted aye.

Motion carried.

Motion by Coenen, seconded by Schell to adopt Ordinance 1807 Authorizing Placement of Traffic Regulation Signs on Arbor Way.

All Ald. voted aye.

Motion carried.

Ordinance 1808 Authorizing Placement of Traffic Regulation Signs on 15^th Street and Oakridge Avenue.

Motion by Coenen, seconded by Moore to suspend the rules and waive the reading of Ordinance 1808 Authorizing Placement of Traffic Regulation Signs on 15^th Street and Oakridge Avenue.

All Ald. voted aye.

Motion carried.

Motion by Coenen, seconded by Thiele to adopt Ordinance 1808 Authorizing Placement of Traffic Regulation Signs on 15^th Street and Oakridge Avenue.

All Ald. voted aye.

Motion carried.

Consideration of Miscellaneous Business.

Ald. DeCoster would like an update on the liquor licenses held in City.  The update should include how many are used, how many are available, and who hold the Reserve licenses.

Ald. Moore asked to have City staff give an update on the former Gustman lot.

Adjourn

Motion by Schell, seconded by DeCoster to adjourn.

All Ald. voted aye.

Motion carried.

Meeting adjourned at 8:27 pm.

Sally Kenney

Clerk