Common Council Meeting Minutes – July 21, 2020

COUNCIL PROCEEDINGS ‑ Council Chambers ‑ Kaukauna, Wisconsin – July 21, 2020.

Pursuant to adjournment on July 7, 2020 meeting of the Common Council of the City of Kaukauna was called to order by Mayor Penterman at 7:00 P.M. on Tuesday, July 21, 2020 with remote teleconference via ZOOM.

Roll call present:  Coenen, Driessen, DeCoster, Duda, Moore, Roehrig, Schell and Thiele.

Also present:  DPW/Eng. Sundelius, Attorney Davidson, Planner Jakel, Police Chief Graff, Fire Chief Carrel, Library Dir. Theim-Menning, Finance Dir. Van Rossum, HR Dir. Vanderloop, IT Dir. Don Krause, and interested citizens.

One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly withremote teleconference via ZOOM.

Motion by Coenen, seconded by Moore to suspend the rules and waive the reading of the minutes of the previous meeting of July 7, 2020.

All voted aye.

Motion carried.

Motion by Coenen, seconded by Thiele to adopt the minutes of the meeting of July 7, 2020 as presented.

All voted aye.

Motion carried.

Presentation of letters, petitions, remonstrances, memorials, and accounts.

Bills Payable

Motion by Coenen, seconded by DeCoster to pay bills out of the proper accounts.

Roll call vote:  Coenen-aye, DeCoster-aye, Driessen-aye, Duda-aye, Moore-aye, Roehrig-aye, Schell-aye, Thiele-aye.

Motion carried.

Public Appearances – none.

Business Presented by the Mayor

Appoint Carol King to the Grignon Mansion Board.

Motion by Thiele, seconded by Driessen to appoint Carol King to the Grignon Mansion Board.

All Ald. voted aye.

Motion carried.

City of Kaukauna Face Covering Policy in City Buildings/Indoor Facilities.

Mayor Penterman read the Face Covering Policy which will be implemented starting Wednesday, July 22, 2020.  There are guidelines for City Staff and guidelines for visitors.  They can be found on the City’s website.

Ald. Coenen appreciates protecting the employees throughout the City without taking away individual rights for businesses who can make their own choices.

Reports of Standing and Special Committees:

Board of Public Works Meeting Minutes of July 20, 2020.

BOARD OF PUBLIC WORKS

A meeting of the Board of Public Works was called to order by Chairman Thiele on Monday, July 20, 2020 at 6:00 P.M. remote teleconference via ZOOM.

Members present:  Coenen, DeCoster, Driessen, Duda, Moore, Roehrig, Schell and Thiele.

Also present:   Mayor Penterman, Attorney Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Street Superintendent VandenHeuvel, Police Chief Graff, HR Dir. Vanderloop, Fire Chief Carrel, Rec. Dir. Malloy, Planner Jakel, Fin. Dir. Van Rossum, IT Dir. Krause, and interested citizens.

1. Correspondence.

An email from Terry Waters, 420 Whitney Street, addressed to Eng./GIS Spec. Neumeier was read.  Mr. Waters questioned the alley reconstruction and the cost associated with it.

Motion by Coenen, seconded by Moore to receive and place on file the email from Terry Waters.

All members voted aye.

Motion carried.

2. Public Hearing for the levying of special assessments for public improvements to alleys. Project #3-20, 2020 Alley Paving Project.

DPW/Eng. Sundelius informed the committee that the property owners did receive notice of the public hearing of special assessments as required by state statutes and a publication was also placed in the Times-Villager.  The project area was provided with a map.  Project #3-20 was a combined 2019 and 2020 project.  The project was bid late in 2019 and only one bid was received.  There was a concern about the bid cost, so it was rejected and the project was rebid in 2020.  The project cost came in less than the previous year.  The assessments that are going to be levied are per ordinance and are based on the actual bid prices and engineering costs.  The ordinance was changed in 2019 to state the property owners are responsible for 2/3 of the project costs and the City is responsible for 1/3 the project cost.  Assessments rates were presented.  DPW/Eng. Sundelius answered questions from the Board.

Chairman Thiele declared the public hearing open and asked if anyone present via ZOOM wished to speak.

Scott Missall, 401 Park Street, Kaukauna spoke regarding his zero use for the alley and why he is paying for alley improvements that he does not use.

Chairman Thiele asked if anyone else via ZOOM wished to speak.  No one else asked to speak.

Chairman Thiele asked if anyone present in the Council Chambers wished to speak.

Gary Dorzweiler, 501 Eden Ave., Kaukauna spoke regarding the wheel tax residents pay and why this doesn’t cover the alley paving costs.  Mr. Dorzweiler asked who authorized the contractor to dig deeper and put in extra stone.

Gregory Dionne, 200 Eden Ave., Kaukauna spoke regarding an easement on his property and why it is not on public record.  He does not use the alley and does not feel he should have to pay for the special assessments.

DPW/Eng. Sundelius answered questions asked from residents and the Board regarding Project #3-20, 2020 Alley Paving Project.  The final resolution for this project will be presented at the Common Council meeting on July 21, 2020.

No other comments were made.  The public hearing was closed.

3. Public Hearing for the levying of special assessments for the installation of mini-storm sewer and laterals.  Project #4-20, Mini-Storm Sewer Installation on W. Tenth Street.

DPW/Eng. Sundelius informed the committee that the property owners did receive notice of the public hearing of special assessments as required by state statutes and also a publication was placed in the Times-Villager.  The project areas were provided with a map.  Assessment rates were presented.  The assessments that are going to be levied are per ordinance and based on the actual bid prices and engineering costs.

Chairman Thiele declared the public hearing open and asked three times if anyone in the council chambers or via ZOOM wished to address the Board on the levying of special assessments for the installation of mini-storm sewer and laterals.  Project #4-20, Mini-Storm Sewer Installation on W. Tenth Street.  The final resolution for this project will be presented at the Common Council meeting on July 21, 2020.

No one appeared.  The public hearing was closed.

4. Open bids for one-ton dump truck (Fleet #6).

Motion by Coenen, seconded by Schell to receive no more bids and open bids received.

All members voted aye.

Motion carried.

Street Superintendent Vandenheuvel opened bids received.

Motion by DeCoster, seconded by Roehrig to have the Street Department tabulate bids and come back to the Board with a recommendation.

All members voted aye.

Motion carried.

5. Update on Veteran’s Memorial Lift Bridge Rehabilitation Project.

DPW/Eng. Sundelius stated the rehabilitation project is going well.  The deadline for opening the bridge to vehicular traffic is before the start of school.  The contractor will be allowed to close the bridge during the hours of 9:00 a.m. and 2:00 p.m. and when school is not in session.  This will allow for minimum impact to school traffic.  Several components for the bridge are backordered and will not be received until October.  The parts manufactured was delayed due to COVID-19.  Completion of the project may be delayed until spring or summer of 2021.  Discussion was held on deadlines for the completion of this project.

6. Update on C.T.H. CE Reconstruction/Trail Project.

DPW/Eng. Sundelius gave an update on the C.T.H. CE Reconstruction/Trail Project.  Deadlines for the opening of the intersection of Hillcrest Drive and Loderbauer Road will be delayed for two extra days to allow installation of loop detectors and paving.  The Engineering Department recommends the delay so the intersection does not open and close again.  Questions from the Board were answered.

7. Permission to bid project: Grignon Mansion Exterior Improvements.

Planner Jakel provided background on the Grignon Mansion Exterior Improvements project and answered questions from the Board.

Motion by Coenen, seconded by Driessen to have the Planning Department seek bids for the Grignon Mansion Exterior Improvements project.

All members voted aye.

Motion carried.

8. Inclusion of Street Department Yard Paving into Existing Project # 1-20 Contract (Vinton Construction Co.)

DPW/Eng. Sundelius informed the committee that when the Street Department renovations project was awarded an alternate bid was given to have the general contractor complete the yard paving.  Action taken on previous projects of this nature was to have the Board of Public Works support changes in existing contracts.

Motion by Schell, seconded by Driessen to include the Street Department Yard Paving into existing Project #1-20 Contract (Vinton Construction Co.).

All members voted aye.

Motion carried.

9. General Matters.

Ald. Driessen asked to have an agenda item placed on the next Board of Public Works meeting.  The item would be to have a permanent stop sign installed at the intersection of Dodge and Island Streets making this an all stop condition.

Ald. Schell inquired about the condition of Brill Street.  Eng./GIS Spec. Neumeier stated that part of the 2021 Utility Relay Project will include all of Ninth Street and wrapping the water main will take place on Brill.  This will improve the Street, but will not improve the drop off area.

Ald. Thiele received from residents appreciation to the Street Department for the clearing of a fire hydrant and for installation of a new trash can on the CE Trail.

Motion made by Driessen, seconded by DeCoster to adjourn.

All members voted aye.

Motion carried.

Meeting adjourned at 7:09 P.M.

Sally Kenney, Clerk

Motion by Thiele, seconded by Moore to approve the Board of Public Works Meeting Minutes of July 20, 2020.

All Ald. voted aye.

Motion carried.

Health & Recreation Committee Meeting Minutes of July 20, 2020.

HEALTH AND RECREATION COMMITTEE

A meeting of the Health and Recreation Committee was called to order by Chairman Duda on Monday, July 20, 2020 at 7:10 P.M. remote teleconference via ZOOM.

Members present:  Driessen, Duda, Roehrig and Schell.

Also present:   Mayor Penterman, Ald. Coenen, DeCoster, Moore, Thiele, Attorney Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Street Superintendent VandenHeuvel, Police Chief Graff, Fire Chief Carrel, Fin. Dir. Van Rossum, Rec. Dir. Malloy, HR Dir. Vanderloop, IT Dir. Krause, Planner Jakel and interested citizens.

1. Correspondence – None.
2. Combination Class B Beer and Liquor License to Skyview Lounge, James Vanderloop, Agent, Marge & Jim Enterprises, LLC, 115 W. Wisconsin Ave., Kaukauna.

Chairman Duda stated the license was approved by the Police and Fire Departments, but was denied by Planning and Inspection Departments.  Planner Jakel stated the reason for the denial was that Mr. Vanderloop does not plan on operating the business, but will be leasing the business to someone else to run.  Mr. Vanderloop wants to get the license so he can attract a tenant.  Ald. Duda stated if the establishment does not open within 90 days, the City can revoke the license.

Motion by Roehrig, seconded by Driessen to deny the Combination Class B Beer and Liquor License to Skyview Lounge, James Vanderloop, Agent, Marge & Jim Enterprises, LLC, 115 W. Wisconsin Ave., Kaukauna as Mr. Vanderloop has no intention of operating a business at this location.

Roll call vote:  Driessen-aye, Duda-nay, Roehrig-aye, Schell-nay.

Tie vote 2-2.

No action taken.

Planner Jakel will follow-up with Mr. Vanderloop about this action.  He does have building permits active on this project, so if he does have a tenant who will be operating this establishment the Committee can readdress at the next meeting.

3. Combination Class A Beer and Class A Liquor License to Kwik Trip #209, Lori Farr, Agent, Kwik Trip, Inc., 1101 Gertrude Street, Kaukauna.

Chairman Duda stated that all city departments have approved this license.  Police Chief Graff stated that there is no city ordinance against this license, so the police department will approve.  City Attorney Davidson stated the municipal code does not prohibit this license and it does exist in other municipalities.

Motion by Schell, seconded by Roehrig to approve the Combination Class A Beer and Class A Liquor License to Kwik Trip#209, Lori Farr, Agent, Kwik Trip, Inc., 1101 Gertrude Street, Kaukauna.

Roll call vote:  Driessen-aye, Duda-aye, Roehrig-aye, Schell-aye.

Motion carried.

4. Combination Class A Beer and Class A Liquor License to Kwik Trip #270, Nicholas P. Bucher, Agent, Kwik Trip, Inc., 322 Lawe Street, Kaukauna.

Motion by Driessen, seconded by Roehrig to approve the Combination Class A Beer and Class A Liquor License to Kwik Trip#270, Nicholas P. Bucher, Agent, Kwik Trip, Inc., 322 Lawe Street, Kaukauna.

Roll call vote:  Driessen-aye, Duda-aye, Roehrig-aye, Schell-aye.

Motion carried.

5. Discuss Liquor License for Kaukauna Athletic Club.

Attorney Davidson provided a memo regarding the beer license for Kaukauna Athletic Club explaining why this item was initially flagged.  The license is a unique privilege being granted to this organization as the City owns the premises.  The city attorney was asked to make sure this situation was being handled appropriately.  There is nothing in the state statutes or city code that prohibits this license.

Ald. Schell would like to have the Health & Recreation Committee review the ordinance about the sale of alcohol at youth sporting events.

Motion by Roehrig, seconded by Schell to approve the beer license for the Kaukauna Athletic Club.

Roll call vote:  Duda-aye, Driessen-aye, Roehrig-aye, Schell-aye.

Motion carried.

6. General Matters – None.

Motion made by Roehrig, seconded by Driessen to adjourn.

All members voted aye.

Motion carried.

Meeting adjourned at 7:29 P.M.

Sally Kenney

Clerk

Motion by Duda, seconded by Schell to approve the Health & Recreation Committee Meeting Minutes of July 20, 2020.

All Ald. voted aye.

Motion carried.

Heart of the Valley Metropolitan Sewerage District Regular Meeting Minutes of June 9, 2020.

Motion by Coenen, seconded by Thiele to receive and place on file the Heart of the Valley Metropolitan Sewerage District Regular Meeting Minutes of June 9, 2020.

All Ald. voted aye.

Motion carried.

Heart of the Valley Metropolitan Sewerage District Special Meeting Minutes of June 23, 2020.

Motion by Coenen, seconded by Moore to receive and place on file the Heart of the Valley Metropolitan Sewerage District Special Meeting Minutes of June 23, 2020.

All Ald. voted aye.

Motion carried.

Operators/Bar Tenders License – The following applicants have applied for an operator’s license for the license year 2020-2022 and have been recommended for approval based on their record check by the police department:

Motion by Duda, seconded by DeCoster to grant the operator/bar tender licenses.

All Ald. voted aye.

Motion carried.

Reports of City Officers.

Fire Report

Motion by Coenen, seconded by Thiele to receive and place on file the June 2020 Fire Report.

All Ald. voted aye.

Motion carried.

Ambulance Report

Motion made by Coenen, seconded by Moore to receive and place on file the June 2020 Ambulance Report.

All Ald. voted aye.

Motion carried.

Police Report

Motion made by Coenen, seconded by Schell to receive and place on file the June 2020 Police Report.

All Ald. voted aye.

Motion carried.

Treasurer’s Deposit Report

Motion made by Coenen, seconded by DeCoster to receive and place on file the June 2020 Treasurer’s Deposit Report.

All Ald. voted aye.

Motion carried.

Building Inspection Report

Motion made by Coenen, seconded by Duda to receive and place on file the June 2020 Building Inspection Report.

All Ald. voted aye.

Motion carried.

2019 City Financial Statements – Presented by Clifton Larson Allen (CLA).

Finance Director Van Rossum introduce Dave Maccoux from Clifton Allen Larson (CLA) to go over the 2019 City Financial Statements.  The annual financial report and management communications were provided to the Council.  Mr. Maccoux touched on several areas of this report.  The annual audit went well and no concerns were evident.

Ald. Coenen stated the number of delinquent taxes has gone down significantly and thanked Finance Dir. Van Rossum for working on getting these taxes collected.

Update on pool and recreation summer programs.

Recreation Director Malloy gave a summary of where the pool and recreation programs are currently as to where they normally are.  The average daily attendance, swimming passes, swimming lessons, and pool rentals are down significantly.  The majority of people are following the health and safety guidelines.

Modifications to the summer recreation programs have been made during the pandemic.  Programs that are able to be held safely are still running, but are seeing a large reduction in attendance.  Questions and comments from the Council were heard and answered.

Status of pool master plan.

Recreation Director Malloy is working with Parkitecture + Planning to create a pool master plan.  The next step is to go over all imaginable amenities for the pool.  They are looking at possible building remodeling options as well.  These concept drawings will be reviewed during the braining storming meeting involving the advisory committee.  The costs estimations will be looked at once suggested options are refined.  Malloy answered questions from the Council.

Permission to proceed with annexation of City owned property, formally the Nickels Farm.

Planner Jakel provided a map of the property acquired by the City, formally the Nickels Farm.  The Plan Commission has gone through the planning process and have approved a concept design that plans for housing and recreational features.  The action desired is to petition all property on the map provided be annexed into the City.

Motion by Coenen, seconded by Moore to grant the permission to proceed with annexation of as presented.

All Ald. voted aye.

Motion carried.

Approval of contract with Robert E. Lee & Associates, Inc. regarding the closed CE Landfill.

Planner Jakel provided the proposed annual contract for environmental and engineering services for the formal CE Landfill, which is now the Coffee Hill condominium development.

Motion by Schell, seconded by Roehrig to approve the contract with Robert E. Lee & Associates, Inc. regarding the closed CE Landfill.

All Ald. voted aye.

Motion carried.

Presentation of Ordinances and Resolutions.

Resolution 2020-5231 Resolution Approving a Three Lot Certified Survey Map for Debbie Griesbach.

Motion by Coenen, seconded by Schell to suspend the rules and waive the reading of Resolution 2020-5231 Resolution Approving a Three Lot Certified Survey Map for Debbie Griesbach.  Ald. Duda questioned the discrepancy in the ownership of this lot.  Planner Jakel explained the lot is in the process of being sold.

All Ald. voted aye.

Motion carried.

Motion by Coenen, seconded by Thiele to adopt Resolution 2020-5231 Resolution Approving a Three Lot Certified Survey Map for Debbie Griesbach.

All Ald. voted aye.

Motion carried.

Resolution No. 2020-5232 Resolution Approving a Two Lot Certified Survey Map for Gordon Williamson.

Motion by Coenen, seconded by DeCoster to suspend the rules and waive the reading of Resolution No. 2020-5232 Resolution Approving a Two Lot Certified Survey Map for Gordon Williamson.

All Ald. voted aye.

Motion carried.

Motion by Coenen, seconded by Moore to adopt Resolution No. 2020-5232 Resolution Approving a Two Lot Certified Survey Map for Gordon Williamson.

All Ald. voted aye.

Motion carried.

Resolution No. 2020-5233 Final Resolution Authorizing Public Improvements to Alleys Abutting Properties Along Brill Street, Park Street, Klein Street, Whitney Street, and West Sixth Street.

Motion by Coenen, seconded by DeCoster to suspend the rules and waive the reading of Resolution No. 2020-5233 Final Resolution Authorizing Public Improvements to Alleys Abutting Properties along Brill Street, Park Street, Klein Street, Whitney Street, and West Sixth Street.

All Ald. voted aye.

Motion carried.

Motion by Coenen, seconded by Roehrig to adopt Resolution No. 2020-5233 Final Resolution Authorizing Public Improvements to Alleys Abutting Properties along Brill Street, Park Street, Klein Street, Whitney Street, and West Sixth Street.

All Ald. voted aye.

Motion carried.

Resolution No. 2020-5234 Final Resolution Authorizing Public Improvements on West 10th Street.

Motion by Coenen, seconded by Schell to suspend the rules and waive the reading of Resolution No. 2020-5234 Final Resolution Authorizing Public Improvements on West 10th Street.

All Ald. voted aye.

Motion carried.

Motion by Coenen, seconded by Moore to adopt Resolution No. 2020-5234 Final Resolution Authorizing Public Improvements on West 10th Street.

All Ald. voted aye.

Motion carried.

Items 9 & 10 were pulled from the meeting.

Consideration of Miscellaneous Business.

Ald. Moore inquired about the status of Municipal Court.  Mayor Penterman stated court will resume on August 4, 2020.  An offer for the Clerk of Courts position has been made to an individual.

Adjourn

Motion by Thiele, seconded by Schell to adjourn.

All Ald. voted aye.

Motion carried.

Meeting adjourned at 8:09 p.m.

Sally Kenney

Clerk