Common Council Meeting Minutes – February 4, 2020

COUNCIL PROCEEDINGS ‑ Council Chambers ‑ Kaukauna, Wisconsin – February 4, 2020.

Pursuant to adjournment on January 21, 2020 meeting of the Common Council of the City of Kaukauna called to order by Mayor Penterman at 7:00 P.M. on Tuesday, February 4, 2020.

Roll call present: Coenen (via phone), Driessen, DeCoster, Duda, Kohne, Roehrig, Schell and Thiele.

Also present: Attorney Davidson, DPW/Eng. Sundelius, Planner Jakel, Fire Chief Carrel, Police Chief Graff, Street Sup. VandenHeuvel, Fin. Dir. Van Rossum, Rec. Director Malloy, HR Dir. Vanderloop, Library Dir. Thiem-Menning, and interested citizens.

One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly present.

Motion by Thiele, seconded by Kohne to suspend the rules and waive the reading of the minutes of the previous meeting of January 21, 2020.

All Ald. voted aye.

Motion carried.

Motion by Thiele, seconded by Kohne to adopt the minutes of the meeting of January 21, 2020 as presented

All Ald. voted aye.

Motion carried.

Presentation of letters, petitions, remonstrances, memorials, and accounts.

Bills Payable – Thiele made a motion, seconded by Kohne to pay bills out of the proper accounts.

All Ald. voted aye.

Motion carried.

Public Appearances – No one appeared.

Business Presented by the Mayor

Reappoint Paula Killian to the Kaukauna Public Housing Authority.

Motion by Kohne, seconded by Roehrig to reappoint Paula Killian to the Kaukauna Public Housing Authority.

All Ald. voted aye.

Motion carried.

Reappoint Ken Kavanaugh to the Zoning Board of Appeals.

Motion by Kohne, seconded by Roehrig to reappoint Ken Kavanaugh to the Zoning Board of Appeals.

All Ald. voted aye.

Motion carried.

Reappoint Bruce Werschem to the Zoning Board of Appeals.

Motion by Schell, seconded by Kohne to reappoint Bruce Werschem to the Zoning Board of Appeals.

All Ald. voted aye.

Motion carried.

Sidewalk snow/ice removal and grass cutting for elderly/disabled/handicapped residents.

Mayor Penterman stating he is currently working with Communications Coordinator Brittany Simonson to create a volunteer list of people who are willing to help the elderly/disabled/handicapped residents with snow removal and grass cutting.  This can be service groups, girl scouts, boy scouts, and community service.  Council members are asked to notify the Mayor’s office or sign up on the web-site if they, or someone they know, is interested in volunteering.

Reports of Standing and Special Committees:

Board of Public Works Meeting Minutes of February 3, 2020.

BOARD OF PUBLIC WORKS

Meeting of the Board of Public Works called to order by Chairman Thiele at 6:00 P.M. on Monday, February 3, 2020.

Members present: Coenen (via phone), DeCoster, Driessen, Duda, Kohne, Roehrig, Schell, and Thiele.

Also present: Mayor Penterman, Attorney Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Proj. Eng. Cesafsky, Planner Jakel, Street Sup. VandenHeuvel, Fin. Director Van Rossum, Rec. Director Malloy, Police Chief Graff, Fire Chief Carrel and interested citizens.

1. Correspondence.

A letter from Derek and Tessa Steinke, 401 Whitney Street, Kaukauna regarding a bill they received for snow shoveling was read.  The letter was to request waiving the invoice.

A letter from Jim Tease, 712 W. Ann Street, Kaukauna regarding a bill they received for snow shoveling was read.  The letter was to request a reduction in the invoice.

A letter from Sara Fox, 572 Roger Court, Kaukauna regarding a bill she received for snow shoveling was read.  The letter was to request leniency of this bill or if the fee could be waived as a one-time courtesy.

Motion by Kohne, seconded by Duda to receive and place on file the three letters received and to put the three requests on the next Board of Public Works meeting agenda.

All Ald. voted aye.

Motion carried.

2. Open bids for Project #3-20, 2020 Alley Paving Project.

Motion by Kohne, seconded by DeCoster to receive no more bids and open the bids received for Project #3-20, 2020 Alley Paving Project.

All Ald. voted aye.

Motion carried.

Motion by DeCoster, seconded by Kohne to have Engineering Department tabulate bids and come back to the Board of Public Works with a recommendation.

All Ald. voted aye.

Motion carried.

3. Sidewalk snow removal bill for 401 Lawe Street.

Street Superintendent VandenHeuvel provided billing information and pictures of area where snow was removed at 401 Lawe Street (McDonald’s).

McDonald’s Manager, Larry Cotter answered questions from the Board regarding snow removal.

Motion by DeCoster, seconded by Kohne to split the snow removal bill 50/50 with the property owner contingent on no other problems with property for the remainder of the year.

Roll call vote: Coenen – nay, DeCoster – aye, Driessen – nay, Duda – aye, Kohne – aye, Roehrig – nay, Schell – aye, Thiele – aye.

Motion passes 5 to 3.

4. Authorization to bid mini-storm sewer installation on W. Tenth Street – Project #4-20.

Eng./GIS Spec. Neumeier explained that in 2020, Outagamie County Highway Department will be resurfacing CTH Z from Combined Locks to STH 55.  Prior to this resurfacing Kaukauna Utilities will be replacing all of the water utilities within the same right-of-way.  The City would contract with Kaukauna Utilities to add our small mini storm sewer project, between Eden and Brill Road, with their larger utility relay project in an effort to save money, staff resources, and to simplify project coordination.

Motion by Kohne, seconded by Roehrig to authorize the Engineering Department to bid Project #4-20, Mini-Storm Sewer installation on W. Tenth Street.

All members voted aye.

Motion carried.

5. Request for permission to bid repairs to Grignon Mansion (second story balcony, paint and trim work on exterior).

Planner Jakel informed the Board that a contractor was lined up to do some volunteer work on the Grignon Mansion, but has not materialized.  The project involves painting of the trim, replacing rotted timbers where needed, and resetting trim in place on the Grignon Mansion front porch.  The funds would come from monies set aside in the Grignon Mansion account.

Motion by Schell, seconded by Driessen for permission to bid repairs to the Grignon Mansion.

All Ald. voted aye.

Motion carried.

6. 2020 Public Works projects overview.

DPW/Eng. Sundelius gave an overview of the upcoming 2020 City of Kaukauna Public Works projects, Outagamie County projects, Kaukauna School District projects, and the Department of Transportation projects with a slide show.

Ald. Kohne inquired about the reconstruction of the merge lane on CTH CE.  DPW/Eng. Sundelius stated this merge lane will be extended to the entrance of the health clinic.

Ald. Kohne requested the Haas Road project be added to the next Board of Public Works Meeting agenda as a separate item giving residents the ability to hear the project details.

Ald. Schell requested that a hard copy of these projects be given to the Alderpersons.

7. General Matters.

Motion by Roehrig, seconded by Kohne to adjourn.

All Ald. voted aye.
Motion carried.

Meeting adjourned at 6:41 P.M.

Sally Kenney

Clerk/Treasurer

Motion by Thiele, seconded by Schell to adopt the Board of Public Works meeting minutes of February 3, 2020.

Health & Recreation Meeting Minutes of February 3, 2020.

HEALTH AND RECREATION COMMITTEE

A meeting of the Health and Recreation Committee was called to order by Chairman Duda on Monday, February 3, 2020 at 6:41 P.M.

Members present: Roehrig, Duda, Kohne and Thiele.

Also Present: Mayor Penterman, Attny. Davidson, Ald. Coenen (via phone), Driessen, DeCoster,Schell, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Proj. Eng. Cesafsky, Planner Jakel, Fin. Dir. Van Rossum, Rec. Dir. Malloy, Police Chief Graff, Fire Chief Carrel and interested citizens.

1. Correspondence – None.
2. Request from River View Middle School Random Acts of Kindness Club for use of Konkapot Trail and Hydro Park and amplified music on April 18, 2020 (with rain date of April 19, 2020).

Motion by Thiele, seconded by Kohne to approve the use of Konkapot Trail and Hydro Park and amplified music on April 18, 2020 (with rain date of April 19, 2020).

All members voted aye.

Motion carried.

3. Request from Peace and Love for Alex, Inc. for use of Municipal Pool property and Konkapot Trail on April 25, 2020.

Motion by Kohne, seconded by Roehrig to approve the use of the Municipal Pool property and Konkapot Trail on April 25, 2020 for Peace and Love for Alex, Inc.

All members voted aye.

Motion carried.

4. Request from Park Community Charter School for use of Upper Grignon Park on May 3, 2020.

Motion by Roehrig, seconded by Kohne to approve the request from Park Community Charter School for use of Upper Grignon Park on May 3, 2020.

All members voted aye.

Motion carried.

5. Request from Jason Lipsky, Electric City Experience for amplified music in and around Hydro Park for Thursday, June 11 through Sunday, June 14, 2020.

Motion by Kohne, seconded by Roehrig to approve the request from Jason Lipsky, Electric City Experience for amplified music in and around Hydro Park for Thursday, June 11 through Sunday, June 14, 2020.

All members voted aye.

Motion carried.

6. Temporary Class B License to St. Ignatius Catholic School Athletic Association, 220 Doty Street, gym & cafeteria, on Saturday, February 8, 2020 for “That Chili Thing”.

Motion by Roehrig, seconded by Thiele to approve the Temporary Class B License to St. Ignatius Catholic School Athletic Association, 220 Doty Street, gym & cafeteria, on Saturday, February 8, 2020 for “That Chili Thing”.

All members voted aye.

Motion carried.

7. Temporary Class B License to Holy Cross Catholic Church, 220 Doty Street, gym/lobby/cafeteria, on March 27, 28, 29, April 3, 4, & 5, 2020 for “Holy Cross Men’s Open Basketball Tournament”.

Motion by Kohne, seconded by Roehrig to approve the Temporary Class B License to Holy Cross Catholic Church, 220 Doty Street, gym/lobby/cafeteria, on March 27, 28, 29, and the Temporary Class B License to Holy Cross Catholic Church on April 3, 4, & 5, 2020 for “Holy Cross Men’s Open Basketball Tournament”.

All members voted aye.

Motion carried.

8. Combination Class B Beer and Class C Wine License to Ricos Mexican Fusion, Efrain Carrasco, Agent, Rico’s Family Restaurant LLC, 225 W. Wisconsin Ave.

 Motion by Roehrig, seconded by Kohne to approve the Combination Class B Beer and Class C Wine License to Ricos Mexican Fusion, Efrain Carrasco, Agent, Rico’s Family Restaurant LLC, 225 W. Wisconsin Ave.  Ald. Duda requested clarification on the agent who would be appointed.   The approval will be contingent upon clarification of the agent listed as Efrain Carrasco.  If the agent is different this application will need to be resubmitted.

All members voted aye.

Motion carried.

9. Discuss the mailing of Quarterly Community Newsletter.

Ald. Kohne provided information on the proposed newsletter mailing process and costs.  Discussion was held on the current functionality of a printed newsletter and other options to printing and mailing a newsletter.

Motion by Kohne to have the Mayor and department heads review and consider revitalizing the newsletter and bring this back to the Council with recommendations.  No second to this motion.

Motion by Roehrig, seconded by Thiele to have the Mayor report back to the Board in four months after social media posts and a survey as to how many people have requested a printed copy of the newsletter.

All members voted aye.

Motion carried.

10. General Matters –

Motion by Roehrig, seconded by Kohne to adjourn.

All members voted aye.

Motion carried.

Meeting adjourned at 7:15 p.m.

Sally Kenney

Clerk/Treasurer

Motion by Duda, seconded by Kohne to adopt the Health & Recreation Committee Meeting minutes of February 3, 2020.  Mayor stated that the agent listed was clarified as Efrain Carrasco for Ricos Mexican Fusion.

All Ald. voted aye.

Motion carried.

Kaukauna Public Library Board Meeting Minutes of November 26, 2019.

Motion by Driessen, seconded by Kohne to receive and place on file the Kaukauna Public Library Board Meeting Minutes of November 26, 2019.

All Ald. voted aye.

Motion carried.

Kaukauna Public Library Board Special Meeting Minutes of December 12, 2019.

Motion by Driessen, seconded by Roehrig to receive and place on file the Kaukauna Public Library Board Special Meeting Minutes of December 12, 2019.

All Ald. voted aye.

Motion carried.

Grignon Mansion Board Meeting Minutes of November 18, 2019.

Motion by Schell, seconded by Kohne to receive and place on file the Grignon Mansion Board Meeting Minutes of November 18, 2020.

All Ald. voted aye.

Motion carried.

Operators/Bar Tenders License – The following applicants have applied for an operator’s license for the license year 2018‑2020 and have been recommended for approval based on their record check by the police department:

• Becker, Miranda J. – 911 Crooks Ave., Kaukauna
• Burt, Miranda L. – 114 E. Henry St., Kaukauna
• Meyer, Brandy R. – 1112 Desnoyer St., Kaukauna
• Morien, Joel L. – 921 S. Weimar St., Appleton

Motion by Duda, seconded by Kohne to grant the operator/bar tender licenses.

All Ald. voted aye.

Motion carried.

Reports of City Officers.

No items were discussed.

Presentation of Ordinances and Resolutions.

No items were discussed.

Consideration of Miscellaneous Business.

No items were discussed.

Adjourn to Closed Session pursuant to Wisconsin State Statute 19.85(1)(e) to discuss disposition of property located at 632 E. Hyland Street.

Motion by Kohne, seconded by Roehrig to adjourn to Closed Session pursuant to Wisconsin State Statue 19.85(1)(e) to discuss disposition of property located at 632 E. Hyland Street.

All Ald. voted aye.

Motion carried.

Moved to closed session at 7:16 PM

Return to open session for possible action.

Motion by Kohne, seconded by Roehrig to return to open session for possible action.

All Ald. voted aye.

Motion carried.

Returned to open session at 7:39 PM.

Motion by Thiele, seconded by DeCoster to approve a counter offer of $18,000 for the property located at 632 E. Hyland Ave. with a contingency that the start build date deadline by October 1, 2020 and the completion date of building be October 1, 2021.

All Ald. voted aye.

Motion carried.

Adjourn

Motion by Kohne, seconded by DeCoster to adjourn.

All Ald. voted aye.

Motion carried.

Meeting adjourned at 7:41 PM.

Sally A. Kenney

Clerk/Treasurer