Common Council Meeting Minutes – January 21, 2020
COUNCIL PROCEEDINGS ‑ Council Chambers ‑ Kaukauna, Wisconsin – January 21, 2020.
Pursuant to adjournment on January 7, 2020 meeting of the Common Council of the City of Kaukauna called to order by Mayor Penterman at 7:00 P.M. on Tuesday, January 21, 2020.
Roll call present: Coenen, Driessen, DeCoster, Duda, Kohne, Roehrig, Schell and Thiele.
Also present: DPW/Eng. Sundelius, Planner Jakel, Fire Chief Carrel, Asst. Police Chief Sanderfoot, Finance Dir. Van Rossum, HR Dir. Vanderloop, Library Dir. Thiem-Menning, and interested citizens.
One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly present.
Motion by Coenen, seconded by Kohne to suspend the rules and waive the reading of the minutes of the previous meeting of January 7, 2020.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Thiele to adopt the minutes of the meeting of January 7, 2020 as presented
All Ald. voted aye.
Motion carried.
Presentation of letters, petitions, remonstrances, memorials, and accounts.
Mayor Penterman read a letter from Emma Kane, Community Action for Healthy Living, Inc., thanking the City of Kaukauna for not selling tobacco to minors. Wisconsin Department of Health Services, Community Action for Healthy Living has been conducting tobacco retail compliance investigations in Kaukauna to verify that retailers are not selling tobacco to minors and that IDs are being checked through a program called Wisconsin Wins. It was reported that Kaukauna area retailers did not sell tobacco to minors.
Motion by Kohne, seconded by DeCoster to receive and place on file the letter from Community Action for Healthy Living, Inc.
All Ald. voted aye.
Motion carried.
Bills Payable – Coenen made a motion, seconded by Kohne to pay bills out of the proper accounts.
All Ald. voted aye.
Motion carried.
Public Appearances
Lawrence Cotter, 149 Frances Street, Kaukauna spoke regarding a bill he received for snow removal from sidewalk located at 401 Lawe Street. Lawrence stated his dissatisfaction with the bill and requested that it be cancelled.
Motion by Coenen, seconded by Kohne to put this snow removal bill on the next Board of Public Works Meeting Agenda for discussion.
All Ald. voted aye.
Business Presented by the Mayor
Reappoint Phil Kohne to the KATODA Board
Motion by DeCoster, seconded by Thiele to reappoint Phil Kohne to the KATODA Board.
7 voted aye – Kohne abstained.
Motion carried.
Reappoint Jerry Brien to the KATODA Board.
Motion by Kohne, seconded by Roehrig to reappoint Jerry Brien to the KATODA Board.
All Ald. voted aye.
Motion carried.
St. Ignatius Athletic Association Donates $525 to the Farmers Market for use of City lot to sell Christmas trees.
Mayor Penterman informed the Council that members from the St. Ignatius Athletic Association presented a check for $525 to the Farmers Market for the use of the City lot to sell Christmas trees.
Update on Drug Take Back 2019.
Mayor Penterman informed the Council that 295.4 pounds of drugs were collected in 2019. The drop box will continue to be used and is available in the Police Department lobby. The drug take back day will once again be held in April at the Police Department.
Proclamation Declaring January 26, 2020 to February 1, 2020 as School Choice Week in the City of Kaukauna.
Mayor Penterman read the Proclamation Declaring January 26, 2020 to February 1, 2020 as School Choice Week in the City of Kaukauna.
Motion by Kohne, seconded by Roehrig to receive and place on file the Proclamation Declaring January 26, 2020 to February 1, 2020 as School Choice Week in the City of Kaukauna.
All Ald. voted aye.
Motion carried.
Proclamation Declaring February 1, 2020 to February 8, 2020 National Gun Violence Survivors Week in the City of Kaukauna.
Mayor Penterman read the Proclamation Declaring February 1, 2020 to February 8, 2020 National Gun Violence Survivors Week in the City of Kaukauna.
Motion by Coenen, seconded by Schell to receive and place on file the Proclamation Declaring February 1, 2020 to February 8, 2020 National Gun Violence Survivors Week in the City of Kaukauna.
All Ald. voted aye.
Motion carried.
Reports of Standing and Special Committees:
Board of Public Works Meeting Minutes of January 20, 2020.
BOARD OF PUBLIC WORKS
Meeting of the Board of Public Works called to order by Chairman Thiele at 6:00 P.M. on Monday, January 20, 2020.
Members present: Coenen, DeCoster, Driessen, Duda, Kohne, Roehrig, Schell, and Thiele.
Also present: Mayor Penterman, Attorney Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, HR Director Vanderloop, Fin. Director Van Rossum, Rec. Director Malloy, Police Chief Graff, Communications Coordinator Simonson and interested citizens.
- Correspondence – None.
- Kaukauna Municipal Pool Master Plan Consultant Revision.
Recreation Director Malloy provided information on the pool master plan consultant change. The original consultant firm, Ayres and Associates have parted ways with their aquatics staff and that staff has created a new firm called Parkitecture + Planning. Parkitecture + Planning has provided a letter to the City stating that they will honor the original Ayres and Associated proposal including all staff named, subcontractors and the price quoted.
Motion by Coenen, seconded by Roehrig to contract with Parkitecture + Planning of Madison for the Kaukauna Municipal Pool Master Plan at a cost of $27,335.
All Ald. voted aye.
Motion carried.
- Elm Street/Island Street Intersection Study.
DPW/Eng. Sundelius informed the Committee that Kaukauna Area School District (KASD) has begun designing new traffic patterns for Riverview Middle School. The proposed, multi-phased project map was provided. KASD has expressed interest in a joint effort to study the intersection for the possible installation of traffic signals. The City has requested a proposal from Omnni Associates for this study which has been provided. DPW/Eng. Sundelius answered questions regarding funding and safety measures from the Board.
Motion by Roehrig, seconded by DeCoster to authorize the City Engineer to work with KASD and Omnni Associates to complete the necessary intersection studies for possible traffic signal installation at the Elm/Island Intersection. Ald. Kohne asked that the Engineering Department, put on their future calendar, to study the ingress and egress on Hwy. 55 from the Riverview Middle School parking lot.
All members voted aye.
Motion carried.
- General Matters.
Ald. Kohne commented on calls Alderpersons have received from one individual concerning road cracks.
Ald. Roehrig asked about filing in of pot holes along the area of County Truck CE and Weiler Road. DPW/Eng. Sundelius stated these would be handled when County Truck CE is repaved this summer.
Motion by Roehrig, seconded by Kohne to adjourn.
All Ald. present voted aye.
Motion carried.
Meeting adjourned at 6:14 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Thiele, seconded by Schell to approve the Board of Public Works Meeting Minutes of January 20, 2020 as presented.
All Ald. voted aye.
Motion carried.
Legislative Committee Meeting Minutes of January 20, 2020.
LEGISLATIVE COMMITTEE
A meeting of the Legislative Committee was called to order by Chairman Coenen on Monday, January 20, 2020 at 6:14 P.M.
Members present: Coenen, Driessen, Duda, Roehrig.
Also present: Mayor Penterman, Ald. DeCoster, Kohne, Schell, Thiele, Atty. Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Rec. Dir. Malloy, Planner Jakel, Fin. Dir. Van Rossum, HR Director Vanderloop, Police Chief Graff, Communications Coordinator Simonson and interested citizens.
- Correspondence –
- Smoking and E-Cigarette Ordinance.
Attorney Davidson stated this ordinance revision was a recommendation from the KATODA Board. This Ordinance tracks the Wisconsin Ordinance with regards to smoking, but adds some additional restrictive language, which prohibits the use of e-cigarettes, vaping devises and electronic delivery devices in all the same environments that traditional smoking materials are prohibited.
Attorney Davidson answered questions from the members about age restrictions, state law and how it correlates with this suggested City Ordinance.
Mayor Penterman thanked Jack Pautz, Alderman Kohne, Alderman DeCoster and all of the KATODA Board members for putting together this Ordinance. It is well drafted and very much needed.
Motion by Roehrig, seconded by Driessen to amend section 11.09 of the municipal code as stated.
All members voted aye.
Motion carried.
- General Matters – None
Motion by Roehrig, seconded by Driessen to adjourn.
All members voted aye.
Motion carried.
Meeting adjourned at 6:23 PM.
Sally Kenney
Clerk/Treasurer
Motion by Coenen, seconded by Roehrig to approve the Legislative Committee Meeting Minutes as presented.
All Ald. voted aye.
Motion carried.
Finance and Personnel Committee Meeting of January 20, 2020.
DPW/Eng. Sundelius requested a change be made to the Purchasing Policy to reflect the following: Bid Process, 2. Sealed Competitive Bid on page 6; remove “Public Works Projects regardless of price shall be done on the basis of sealed competitive bids as defined by Wisconsin State Statute 66.0901” and replace with “Public Works Construction Projects shall be bid as prescribed for Cities as per Wisconsin State Statutes section 62.15 and 66.0901”.
FINANCE AND PERSONNEL COMMITTEE
A meeting of the Finance and Personnel Committee was called to order by Chairman Penterman on Monday, January 20, 2020 at 6:24 p.m.
Members present: Coenen, DeCoster, Roehrig, Schell, Thiele and Penterman.
Also present: Ald. Driessen, Duda, Kohne, Attny. Davidson, Planner Jakel, Police, Chief Graff, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Finance Dir. Van Rossum, Rec. Dir. Malloy, HR Dir. Vanderloop, Communications Coordinator Simonson and interested citizens.
- Correspondence – None.
- Purchasing Policy.
Finance Director Van Rossum provided a purchasing policy that will help remove gray areas for employees on purchasing of goods and services on behalf of the City. It covers the approval authority, guidelines of purchasing, and procedures of the purchasing. Finance will maintain this policy on an add needed basis when things change.
Motion by Coenen, seconded by Thiele to approve the Purchasing Policy and Procedure to be included in the Employee Handbook.
All members voted aye.
Motion carried.
- Social Media Policy.
PR Media Specialist Simonson along with Department Heads and the City Attorney reviewed policy and asked that it be added to the Employee Handbook. The policy is intended to guide employees in their use of social media and guidelines for handling comments and posts by the public to City social media pages.
Motion by Roehrig, seconded by DeCoster to approve the Social Media Policy to be included in the Employee Handbook.
All members voted aye.
Motion carried.
- General matters – None.
Motion made by Coenen, seconded by Roehrig to adjourn.
All members voted aye.
Motion carried.
Meeting adjourned at 6:34 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Coenen, seconded by Roehrig to approve the Finance and Personnel Committee Minutes with the above mentioned amendment.
All Ald. voted aye.
Motion carried.
Health & Recreation Meeting Minutes of January 20, 2020.
HEALTH AND RECREATION COMMITTEE
A meeting of the Health and Recreation Committee was called to order by Chairman Duda on Monday, January 20, 2020 at 6:35 p.m.
Members present: Roehrig, Duda, Kohne and Thiele.
Also Present: Mayor Penterman, Attny. Davidson, Ald. Coenen, Driessen, DeCoster, Schell, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Fin. Dir. Van Rossum, HR Dir, Vanderloop, Rec. Dir. Malloy, Police Chief Graff, Communications Coordinator Simonson, and interested citizens.
- Correspondence – None.
- Request for use of the Konkapot Trail on May 2, 2020 from 8:30 to 9:30 A.M. from Stoneridge Piggly Wiggly for the Pig to Pig Walk.
Motion by Roehrig, seconded by Thiele to approve the use of Konkapot Trail on May 2, 2020
from 8:30 to 9:30 A.M. from Stoneridge Piggly Wiggly for the Pig to Pig Walk.
All members voted aye.
Motion carried.
- Request from Peace United Methodist Church for allowance of amplified music for “Worship in the Park” on Sunday, July 12, 2020 from 8:00 A.M to 12:00 P.M. at Riverside Park.
Motion by Thiele, seconded by Roehrig to approve the allowance of amplified music for “Worship in the Park” from Peace United Methodist Church on Sunday, July 12, 2020 from 8:00 A.M. to 12:00 P.M. at Riverside Park.
All members voted aye.
Motion carried.
- General Matters – None
Motion made by Roehrig, seconded by Thiele to adjourn.
All members voted aye.
Motion carried.
Meeting adjourned at 6:36 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Duda, seconded by DeCoster to adopt the Health & Recreation Committee Meeting minutes of January 20, 2020.
All Ald. voted aye.
Motion carried.
Committee of the Whole Meeting Minutes of January 13, 2020.
COMMITTEE OF THE WHOLE
Meeting of the Committee of the Whole called to order by Chairman Penterman at 6:00 P.M. on Monday, January 13, 2020.
Members present: Coenen, Driessen, Duda, Kohne, Roehrig, Schell, and Thiele.
Absent & Excused: DeCoster
Motion by Coenen, seconded by Roehrig to excuse the absent member.
All Ald. present voted aye.
Motion carried.
- Correspondence – None.
- Resolution 2020-5219 Designating the Municipal Services Building as the Polling Site.
Motion by Coenen, seconded by Kohne to suspend the rules and waive the reading of Resolution 2020-5219 designating the Municipal Services Building as the Polling Site.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Thiele to approve Resolution 2020-5219 designating the Municipal Services Building as the Polling Site.
All Ald. present voted aye.
Motion carried.
- General Matters – none
Motion by Driessen, seconded by Schell to adjourn.
All Ald. voted aye.
Motion carried.
Meeting adjourned at 6:02 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Coenen, seconded by Schell to adopt the Committee of the Whole Meeting Minutes of January 13, 2020.
All Ald. voted aye.
Motion carried.
Heart of the Valley Metropolitan Sewerage District Regular Meeting Minutes of December 10, 2019.
Motion by Coenen, seconded by Thiele to receive and place on file the meeting minutes of the Heart of the Valley Metropolitan Sewerage District Regular Meeting Minutes of December 10, 2019.
All Ald. voted aye.
Motion carried.
Redevelopment Authority of the City of Kaukauna Meeting Minutes of November 22, 2019.
Motion by Kohne, seconded by DeCoster to receive and place on file the Redevelopment Authority of the City of Kaukauna Meeting Minutes of November 22, 2019.
All Ald. voted aye.
Motion carried.
KATODA Meeting Minutes of October 16, 2019.
Motion by DeCoster, seconded by Kohne to receive and place on file the KATODA Meeting Minutes of October 16, 2019.
All Ald. voted aye.
Motion carried.
1000 Islands Environmental Center Meeting Minutes of November 21, 2019.
Motion by Driessen, seconded by Roehrig to receive and place on file the 1000 Islands Environmental Center Meeting Minutes of November 21, 2019.
All Ald. voted aye.
Motion carried.
Operators/Bar Tenders License – The following applicants have applied for an operator’s license for the license year 2018‑2020 and have been recommended for approval based on their record check by the police department:
Brantmeier, Amber L. – 2204 Camelot Ct., #3, Appleton
Kandel, Hira – 155 W. Calumet St., Apt. 4, Appleton
Lang, Makenna D. – 304 Klein St., Kaukauna
Shebuski, Cari A. – 2220 S. Oneida St., Green Bay
Subedi, Raju – 155 W. Calumet St., Apt. 4, Appleton
Motion by Duda, seconded by Kohne to grant the operator/bar tender licenses.
All Ald. voted aye.
Motion carried.
The following applicant has applied for an operator’s license and has been recommended for denial based on his record check by the police department:
Kamerer, Frank J. – 211 ½ Park St., Kaukauna – Falsified Application, Record
Motion by Duda, seconded by Kohne to deny the operator/bar tender license.
All Ald. voted aye.
Motion carried.
Reports of City Officers.
Memo from Planning and Community Development Department on WEDA Legislative Day on January 15, 2020.
Planner Jakel provided a memo from the Planning and Community Development Department on WEDA Legislative Day on January 15, 2020. The TIF Legislation, which would have the most impact on the City, did not make it to public hearing at this legislation hearing. It appears there will not be enough support to amend or eliminate the TIF Districts across the state of Wisconsin. This is good news for Kaukauna.
Update on City-owned residential lots located at 624 and 632 Hyland Ave.
Planner Jakel stated the six month contract with Mau and Associates for the sale of 624 and 632 Hyland Avenue is due for renewal. There have not been any recent inquiries on these lots.
Fire Report
Motion by Coenen, seconded by Roehrig to receive and place on file the December 2019 Fire Report.
All Ald. present voted aye.
Motion carried.
Ambulance Report
Motion made by Coenen, seconded by Schell to receive and place on file the December 2019 Ambulance Report.
All Ald. present voted aye.
Motion carried.
Police Report
Motion made by Coenen, seconded by Duda to receive and place on file the December 2019 Police Report.
All Ald. present voted aye.
Motion carried.
Municipal Court Report
Motion made by Coenen, seconded by Duda to receive and place on file the December 2019 Municipal Court Report.
All Ald. present voted aye.
Motion carried.
Treasurer’s Deposit Report
Motion made by Coenen, seconded by Schell to receive and place on file the December 2019 Treasurer’s Deposit Report.
All Ald. present voted aye.
Motion carried.
City Attorney arrived at 7:26 p.m.
Building Inspection Report
Motion made by Coenen, seconded by Duda to receive and place on file the December 2019 Building Inspection Report.
All Ald. present voted aye.
Motion carried.
Presentation of Ordinances and Resolutions.
Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Resolution 2020-5220 Preliminary Resolution declaring intent to exercise special assessment police powers for public improvements to alleys abutting properties along Brill Street, Park Street, Klein Street, Whitney Street, and West Sixth Street.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Kohne to adopt Resolution 2020-5220 Preliminary Resolution declaring intent to exercise special assessment police powers for public improvements to alleys abutting properties along Brill Street, Park Street, Klein Street, Whitney Street, and West Sixth Street.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Thiele to suspend the rules and wave the reading of Resolution 2020-5221 International Migratory Bird Day.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Kohen to adopt Resolution 2020-5221 International Migratory Bird Day.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Ordinance 1803 Amending Section 11.09 of the Municipal Code.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Kohne to adopt Ordinance 1803 Amending Section 11.09 of the Municipal Code.
All Ald. voted aye.
Motion carried.
Consideration of Miscellaneous Business.
Ald. Coenen asked City staff to look into getting a page in the Fox Communities Magazine. Planner Jakel informed the Council that the Planning Department has already signed up to have a page representing the City of Kaukauna in 2021.
Adjourn to Closed Session pursuant to Wisconsin State Statute 19.85(1)(e) to discuss the disposition of property located at 624 and 632 Hyland Avenue.
Motion by Thiele, seconded by Coenen to adjourn to Closed Session pursuant to Wisconsin State Statute 19.85(1)(e) to discuss the disposition of property located at 624 and 632 Hyland Avenue.
All Ald. voted aye.
Motion carried.
Moved to closed session at 7:34 p.m.
Return to open session for possible action.
Motion by Coenen, seconded by DeCoster to return to open session for possible action.
Returned to open session at 7:48 p.m.
Adjourn
Motion by Driessen, seconded by Coenen to adjourn.
All Ald. voted aye.
Motion carried.
Meeting adjourned at 7:49 pm.
Sally A. Kenney
Clerk/Treasurer