Common Council Meeting Minutes – November 19, 2019
COUNCIL PROCEEDINGS ‑ Council Chambers ‑ Kaukauna, Wisconsin – November 19, 2019.
Pursuant to adjournment on November 5, 2019 meeting of the Common Council of the City of Kaukauna called to order by Mayor Penterman at 7:00 P.M. on Tuesday, November 19, 2019.
Roll call present: Coenen, Driessen, DeCoster, Duda, Schell and Thiele.
Absent & Excused: Kohne & Roehrig
Also present: Attorney Davidson, DPW/Eng. Sundelius, Planner Jakel, Fire Chief Carrel, Asst. Police Chief Sanderfoot, Fin. Director Van Rossum, HR Dir. Vanderloop, Rec. Dir. Malloy, Library Director Theim-Menning, and interested citizens.
Motion by Coenen, seconded by DeCoster to excuse the absent members.
All Ald. present voted aye.
Motion carried.
One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly present.
Motion by Coenen, seconded by Thiele to suspend the rules and waive the reading of the minutes of the previous meeting of November 5, 2019.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Thiele to adopt the minutes of the meeting of November 5, 2019 as presented
All Ald. present voted aye.
Motion carried.
Presentation of letters, petitions, remonstrances, memorials, and accounts.
Bills Payable – Coenen made a motion, seconded by Thiele to pay bills out of the proper accounts.
All Ald. present voted aye.
Motion carried.
Public Appearances – No one appeared.
Business Presented by the Mayor
Mayor Penterman informed all in attendance that the Kaukauna Christmas Parade will be held Tuesday, December 3, 2019 at 6:00 P.M. New this year will be a sensory sensitive section void of loud sounds. This section will be from the corner of Hwy. 55 and Third Street to Reaume Ave.
Public Hearing on the 2020 City of Kaukauna Budget.
Mayor Penterman declared the public hearing open and asked if anyone in the Council Chambers wished to address the Council regarding the 2020 City of Kaukauna Budget.
After asking two more times if anyone else wished to address the council, no one appeared, Mayor Penterman declared the public hearing closed.
Appoint Ryan Gaffney to the Industrial and Commercial Development Commission to replace Jeff Knaus for the remainder of his term (4-1-21).
Motion by Coenen, seconded by Driessen to appoint Ryan Gaffney to the Industrial and Commercial Development Commission to replace Jeff Knaus for the remainder of his term (4-1-21).
All Ald. present voted aye.
Motion carried.
Small Business Saturday – November 30, 2019.
Mayor Penterman informed the Council that Saturday, November 30, 2019 is Small Business Saturday and asked all Council members and staff to shop and dine local.
Reports of Standing and Special Committees:
Board of Public Works Meeting Minutes of November 18, 2019.
BOARD OF PUBLIC WORKS
Meeting of the Board of Public Works called to order by Chairman Thiele at 6:00 P.M. on Monday,
November 18, 2019.
Members present: Coenen, DeCoster, Driessen, Duda, Roehrig, Schell and Thiele.
Absent & Excused: Kohne
Also present: Mayor Penterman, Attny. Davidson, Planner Jakel, Fin. Director Van Rossum, Street Sup. Vandenheuvel, Police Chief Graff, Rec. Dir. Malloy, HR Dir. Vanderloop, and interested citizens.
Motion by Coenen, seconded by Driessen to excuse the absent member.
All Ald. present voted aye.
Motion carried.
- Correspondence – None
- Award bid for the replacement of tractor #107 and equipment.
Street Superintendent Vandenhuevel informed the board that based on the demonstration of the equipment, the Street Department is recommending the purchase of the John Deere tractor and equipment from Riesterer & Schnell, Inc.
The replacement of this tractor and equipment was budgeted for $30,000. Ald. Roehrig asked where the additional money for this equipment would come from. Finance Director Van Rossum stated that the additional $8,000 would come from the equipment replacement account.
Motion by Roehrig, seconded by Driessen to award the bid for the replacement of tractor #107 and equipment to Riesterer & Schnell, Inc. at a cost of $38,000.
All Ald. present voted aye.
Motion carried.
- Award bid for the replacement of the 2009 Kubota mower #109 and 2009 John Deere mower #125.
Street Superintendent Vandenhuevel stated the budgeted amount for the two tractors was $38,000. The Street Department is recommending the purchase from Services Motors, Inc.
Motion by Schell, seconded by Driessen to award the bid for the replacement of 2009 Kubota and 2009 John Deere mowers (fleet #109 & #125) to Services Motors, Inc. at a cost of $39,998.68.
All Ald. present voted aye.
Motion carried.
- General Matters.
Planner Jakel informed the Board about the United Way sign located in Fassbender Park. Staff does not feel the sign fits in with the amenities of the newly designed park. Staff is currently in contact with the United Way to find a more suitable placement of the sign. The sign placement will be brought up at a future Common Council meeting.
Motion by Driessen, seconded by Roehrig to adjourn.
All Ald. present voted aye.
Motion carried.
Meeting adjourned at 6:06 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Thiele, seconded by Schell to adopt the Board of Public Works meeting minutes of November 18, 2019.
All Ald. present voted aye.
Motion carried.
Health & Recreation Meeting Minutes of November 18, 2019.
HEALTH AND RECREATION COMMITTEE
A meeting of the Health and Recreation Committee was called to order by Chairman Duda on Monday, November 18, 2019 at 6:10 p.m.
Members present: Roehrig, Duda, and Thiele.
Absent & Excused: Kohne
Also Present: Mayor Penterman, Attny. Davidson, Ald. Coenen, Driessen, DeCoster, Schell, Planner Jakel, Fin. Dir. Van Rossum, HR Dir, Vanderloop, Rec. Dir. Malloy, Police Chief Graff, and interested citizens.
Motion by Roehrig, seconded by Thiele to excuse the absent member.
All members present voted aye.
Motion carried.
Correspondence – None.
Peddlers, Canvassers, Solicitors License to Otto Krueger, Midwest LLC, 1574 Crystal
Springs Ave., Oshkosh.
Motion by Roehrig, seconded by Thiele to approve Peddlers, Canvassers, Solicitors License to Otto Krueger, Midwest LLC, 1574 Crystal Springs Ave., Oshkosh, for the sale of Christmas balloons and light-up items along the Kaukauna Holiday Parade.
All Ald. present voted aye.
Motion carried.
Peddlers, Canvassers, Solicitors License to Jared Delaet, Midwest LLC, 1574 Crystal
Springs Ave., Oshkosh.
Motion by Roehrig, seconded by Thiele to approve Peddlers, Canvassers, Solicitors License to Jared Delaet, Midwest LLC, 1574 Crystal Springs Ave., Oshkosh, for the sale of Christmas balloons and light-up items along the Kaukauna Holiday Parade.
All members present voted aye.
Motion carried.
Peddlers, Canvassers, Solicitors License to Patricia Krueger, Midwest LLC, 1574 Crystal
Springs Ave., Oshkosh.
Motion by Roehrig, seconded by Thiele to approve Peddlers, Canvassers, Solicitors License to Patricia Krueger, Midwest LLC, 1574 Crystal Springs Ave., Oshkosh, for the sale of Christmas balloons and light-up items along the Kaukauna Holiday Parade.
All members present voted aye.
Motion carried.
General matters – None.
Motion made by Roehrig, seconded by Thiele to adjourn.
All members present voted aye.
Motion carried.
Meeting adjourned at 6:12 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Duda, seconded by Thiele to adopt the Health & Recreation Committee Meeting minutes of November 18, 2019.
All Ald. present voted aye.
Motion carried.
Legislative Meeting Minutes of November 18, 2019.
LEGISLATIVE COMMITTEE
A meeting of the Legislative Committee was called to order by Chairman Coenen on Monday, November 18, 2019 at 6:15 P.M.
Members present: Coenen, Driessen, Duda, Roehrig.
Also present: Mayor Penterman, Ald. DeCoster, Schell, Thiele, Atty. Davidson, Rec. Dir. Malloy, Planner Jakel, Street Superintendent Vandenheuvel, Fin. Dir. Van Rossum, HR Director Vanderloop, Police Chief Graff, and interested citizens.
- Correspondence –
- Snow removal fees.
After review of the changes, Duda recommended that the effective date be changed from November 19, 2019 to January 1, 2020. Street Superintended Vandenhuevel stated that an announcement has been made on social media stating that this code will be changing.
Motion by Duda, seconded by Coenen to amend section 8.13 of the municipal code as stated with the correction of the effective date to be January 1, 2020.
All members present voted aye.
Motion carried.
- Lawn/Weed cutting fees.
Motion by Duda, seconded by Coenen to amend section 10.03 of the municipal code as stated with the correction of the effective date to be January 1, 2020.
All members present voted aye.
Motion carried.
- General Matters –
Motion by Roehrig, seconded by Duda to adjourn.
All members present voted aye.
Motion carried.
Meeting adjourned at 6:19 PM.
Sally Kenney
Clerk/Treasurer
Motion by Coenen, seconded by Thiele to adopt the Legislative meeting minutes of November 18, 2019.
All Ald. present voted aye.
Motion carried.
Finance & Personnel Committee Meeting Minutes of November 18, 2019.
FINANCE AND PERSONNEL COMMITTEE
A meeting of the Finance and Personnel Committee was called to order by Chairman Penterman on Monday, November 18, 2019 at 6:20 p.m.
Members present: Coenen, DeCoster, Roehrig, Schell, Thiele and Penterman.
Also present: Ald. Driessen, Duda, Attny. Davidson, Planner Jakel, Police Chief Graff, Street Sup. Vandenheuvel, Finance Director Van Rossum, Rec. Dir. Malloy, HR Dir. Vanderloop and interested citizens.
- Correspondence.
Mayor Penterman read a letter dated November 13, 2019 from the Kaukauna Housing Authority. The letter was to request assistance from the City of Kaukauna in the form of a loan to help cover expenses during the major rehabilitation of the Golden Venture affordable housing apartment building.
Motion by Coenen, seconded by Roehrig to receive and place on file the letter from the Kaukauna Housing Authority dated November 13, 2019.
All members voted aye.
Motion carried.
- Kaukauna Housing Authority (KHA) Renovations to Golden Venture.
Mayor Penterman informed the committee about the renovations the Kaukauna Housing Authority (KHA) is planning.
Planner Jakel explained the possible loan criteria. The City of Kaukauna would not be out the monies, but would be providing the low interest loan. Details about possible loan arrangements were discussed. City staff will take recommendations back to the Kaukauna Housing Authority and discuss future loan arrangements.
- General matters –
Motion made by Coenen, seconded by Roehrig to adjourn.
All members voted aye.
Motion carried.
Meeting adjourned at 6:27 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Coenen, seconded by Schell to approve the Finance and Personnel Committee Meeting Minutes of November 18, 2019.
All Ald. voted aye.
Motion carried.
Committee of the Whole Meeting Minutes of November 11, 2019.
COMMITTEE OF THE WHOLE
Meeting of the Committee of the Whole called to order by Chairman Penterman at 6:00 P.M. on Monday, November 11, 2019.
Members present: Coenen, DeCoster, Driessen, Duda, Kohne, Roehrig, Schell, and Thiele.
Also present: Attorney Davidson, HR Dir. Vanderloop, DPW/Eng. Sundelius, Planner Jakel, Fire Chief Carrel, Police Chief Graff, Finance Dir. VanRossum, Rec. Dir. Malloy, Library Dir. Thiem-Menning, and interested citizens.
- Correspondence – None.
- 2020 Budget presentation.
Mayor Penterman explained the major changes in the 2020 budget reflecting a tax increase of $0.20435 per thousand of assessed value, which is a 2.16% increase in the assessed tax rate. The City’s tax levy increased $292,748 or 3.32%. Under state law the levy is allowed to increase 2.010% plus increase debt service requirements. This levy increase is less than the maximum increase allowed under state law. Budgeted general fund expenditures for 2020 are $14,589,833. An increase of 2.7%. This will allow the city to continue to qualify for state expenditure restraint program. The general fund balance is projected to be $4,335,032 on December 31, 2019. This fund balance exceeds the Council’s objective of $2,188,647, which will allow the City to continue to receive excellent bond rating resulting in low interest rates when issuing further debt.
Motion by Coenen, seconded by DeCoster to receive and place on file the memorandum from Mayor Anthony J. Penterman dated November 11, 2019.
All Ald. voted aye.
Motion carried.
Fin. Dir. VanRossum presented various schedules showing a 2019 levy for city purposes of $9,277,707 with an assessed tax rate of 2.16%. He reviewed the levy limit calculation for 2019, the expenditure restraint calculation, and the City’s debt service. The increases and decreases in the revenues and expenditures were highlighted and updates on the tax increments were given. Discussion was held on the proposed budget.
- 2020 Budget deliberations.
Alderpersons asked several questions of staff during the deliberation process. Discussion items included anticipated municipal expenditures, Clerk/Treasurer Office Assistant position change to Deputy Clerk/Treasurer, staff step increases, increases in personnel versus non-personnel expenses, doing a classification and compensation study, police car dash cameras, bridge maintenance and operations. Several discrepancies in the budget were brought up and explained. Police Chief Graff was asked to elaborate on the second K9 timeline and how it will affect the budget.
Ald. Driessen inquired about the number of registered voters compared to the population and would like to increase the number of voters by making ways for them to get to the polls.
- General Matters.
Ald. Kohne stated he would not seek re-election in the spring.
Mayor Penterman thanked Finance Director Van Rossum and all of the City staff on being fiscally responsible and giving up some of their needs to help balance the budget.
Motion by Roehrig, seconded by DeCoster to adjourn.
All Ald. voted aye.
Motion carried.
Meeting adjourned at 7:18 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Coenen, seconded by DeCoster to adopt the Committee of the Whole Meeting Minutes of November 11, 2019.
All Ald. present voted aye.
Motion carried.
Grignon Mansion Board Meeting Minutes of September 23, 2019.
Motion by Driessen, seconded by Schell to receive and place on file the Grignon Mansion Board Meeting Minutes of September 23, 2019.
All Ald. present voted aye.
Motion carried.
Heart of the Valley Metropolitan Sewerage District Regular Meeting Minutes of September 23, 2019.
Motion by Coenen, seconded by Thiele to receive and place on file the meeting minutes from the Heart of the Valley Metropolitan Sewerage District regular Meeting Minutes of October 8, 2019.
All Ald. present voted aye.
Motion carried.
Heart of the Valley Metropolitan Sewerage District Special Meeting/Public Hearing of October 22, 2019.
Motion by Coenen, seconded by Thiele to receive and place on file the meeting minutes from the Heart of the Valley Metropolitan Sewerage District Special Meeting/Public Hearing of October 22, 2019.
All Ald. present voted aye.
Motion carried.
1000 Islands Environmental Center Committee Meeting Minutes of October 17, 2019.
Motion by Driessen, seconded by DeCoster to receive and place on file the 1000 Islands Environmental Center Meeting Minutes of October 17, 2019.
All Ald. present voted aye.
Motion carried.
Operators/Bar Tenders License – The following operators have applied for an operator’s license for 2018-2020 and has been recommended for approval based upon the records check done by the Kaukauna Police Department.
Anderson, Kristin M. – 1510 Main Ave., Kaukauna
Bentle, Jenna N. – 2018 Foxland St., Kaukauna
Eichstaedt, Traci L. – 1627 Kennedy Dr., Green Bay
Meyer, Tanya M. – 209 ½ W. 3rd St., Kaukauna
Peterson, Michelle L. – 717 Fairwood Dr., #4, Neenah
Radtke, Robert L., Jr. – 3522 E. Edgemere Dr., Appleton
Trepanier, Sabrina M. – N9512 State Hwy 47, Bonduel
Zimmerman, Brittney M. – 1804 Hendricks Ave., Kaukauna
Motion made by Duda, seconded by Thiele to grant the Operators/Bartenders license.
All Ald. present voted aye.
Motion carried.
Reports of City Officers.
Fire Report
Motion by Coenen, seconded by Duda to receive and place on file the October 2019 Fire Report.
All Ald. present voted aye.
Motion carried.
Ambulance Report
Motion made by Coenen, seconded by DeCoster to receive and place on file the October 2019 Ambulance Report.
All Ald. present voted aye.
Motion carried.
Police Report
Motion made by Coenen, seconded by Schell to receive and place on file the October 2019 Police Report.
All Ald. present voted aye.
Motion carried.
Municipal Court Report
Motion made by Coenen, seconded by Duda to receive and place on file the October 2019 Municipal Court Report.
All Ald. present voted aye.
Motion carried.
Treasurer’s Deposit Report
Motion made by Coenen, seconded by DeCoster to receive and place on file the October 2019 Treasurer’s Deposit Report.
All Ald. present voted aye.
Motion carried.
Building Inspection Report
Motion made by Coenen, seconded by Schell to receive and place on file the October 2019 Building Inspection Report.
All Ald. present voted aye.
Motion carried.
Presentation of Ordinances and Resolutions.
Motion by Coenen, seconded by Thiele to suspend the rules and wave the reading of Resolution 2019-5214 Adopting a three-lot Certified Survey Map for property adjoining Haen Drive and Elderberry Lane, submitted by D&D of the Fox Valley, Inc.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by DeCoster to approve Resolution 2019-5214 Adopting a three-lot Certified Survey Map for property adjoining Haen Drive and Elderberry Lane, submitted by D&D of the Fox Valley, Inc.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by DeCoster to suspend to rules and wave the reading of Resolution 2019-5215 Authorizing the Mayor to Sign an Application for Financial Assistance through the Multimodal Local Supplement (MSL) 2020-2021 Biennial Program.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Schell to approve the Resolution 2019-5215 Authorizing the Mayor to Sign an Application for Financial Assistance through the Multimodal Local Supplement (MSL) 2020-2021 Biennial Program.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Driessen to suspend the rules and wave the reading of Resolution 2019-5216 Designating Appropriations and Levying a Tax for the 2020 Budget of the City of Kaukauna.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Thiele to approve the Resolution 2019-5216 Designating Appropriations and Levying a Tax for the 2020 Budget of the City of Kaukauna.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Driessen to suspend the rules and wave the reading of Ordinance 1794 Amending minimum charge for snow removal.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by DeCoster to approve the Ordinance 1794 Amending minimum charge for snow removal.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Schell to suspend the rules and wave the reading of Ordinance 1795 Amending requirements related to the cutting of weeds and grass.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by DeCoster to approve the Ordinance 1795 Amending requirements related to the cutting of weeds and grass.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Schell to suspend the rules and wave the reading of Ordinance 1796 Creating Section 3.17 of the Municipal Code of the City of Kaukauna Relating to Refund of Certain Overpayments to the City.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Driessen to approve the Ordinance 1796 Creating Section 3.17 of the Municipal Code of the City of Kaukauna Relating to Refund of Certain Overpayments to the City.
All Ald. present voted aye.
Motion carried.
Consideration of Miscellaneous Business.
Adjourn
Motion by Coenen, seconded by DeCoster to adjourn.
All Ald. present voted aye.
Motion carried.
Meeting adjourned at 7:29 pm.
Sally A. Kenney
Clerk/Treasurer