Common Council Meeting Minutes – November 5, 2019

COUNCIL PROCEEDINGS ‑ Council Chambers ‑ Kaukauna, Wisconsin – November 5, 2019.

Pursuant to adjournment on October 15, 2019 meeting of the Common Council of the City of Kaukauna called to order by Mayor Penterman at 7:00 P.M. on Tuesday, November 5, 2019.

Roll call present:  Coenen, DeCoster, Driessen, Duda, Kohne, Roehrig, Schell and Thiele.

Also present:    Attorney Davidson, DPW Sundelius, Planner Jakel, Fire Chief Carrel, Police Lieutenant Bartolazzi, Fin. Dir. Van Rossum, HR Dir. Vanderloop, Library Dir. Theim-Menning, Rec. Dir. Malloy, and interested citizens.

One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly present.

Motion by Coenen, seconded by Kohne to suspend the rules and waive the reading of the minutes of the previous meeting of October 15, 2019.

All Ald. voted aye.

Motion carried.

Coenen asked the City Attorney about the proper protocol for council members when a vote involves them.  Attorney Davidson stated the situation which occurred at the previous Council meeting is very unusual and the council member involved should have abstained, but the vote took place and the matter is done.

Motion by Coenen, seconded by Thiele to adopt the minutes of the meeting of October 15, 2019 as presented.

All Ald. voted aye.

Motion carried.

Presentation of letters, petitions, remonstrances, memorials, and accounts.

Bills Payable – Coenen made a motion, seconded by Schell to pay bills out of the proper accounts.

All Ald. voted aye.

Motion carried.

Public Appearances – Michael Weaver, 516 E. 14^th Street, Kaukauna spoke regarding the missing and/or unsigned ordinances and resolutions in the Clerk/Treasurer’s office.  This matter, along with several other unprofessional activities in that same office open the City for future liabilities.  Weaver asked the Council to correct these issues and act in the best interest of the citizens of Kaukauna.  Weaver asked the staff to recommend to the Council to split the Clerk/Treasurer position, perform annual review of performance of each position and hire an internal auditor for internal oversight of these departments.

Business Presented by the Mayor.

Mayor Penterman informed the Council that a Committee of a Whole meeting is scheduled for Monday, November 11, 2019 at 6:00 p.m. for the 2020 Budget review and adoption.

Appoint Tom McGinnis to the 1000 Islands Environmental Center Committee to replace Diana Driessen for the remainder of her term (10/15/20).

Motion by Roehrig, seconded by Schell to appoint Tom McGinnis to the 1000 Islands Environmental Center Committee to replace Diana Driessen for the remainder of her term (10/15/20).

All Ald. voted aye.

Motion carried.

Clerk/Treasurer Referendum results.

Mayor Penterman stated the referendum passed with 555 yes votes and 305 no votes in favor of appointing the Clerk/Treasurer.

Motion by Coenen, seconded by Roehrig to direct the Mayor and staff to present recommendations to the Council on the restructuring of the Clerk/Treasurer and Finance offices.

All Ald. voted aye.

Motion carried.

Grignon Mansion Executive Director Position.

Mayor Penterman provided a job description, organizational chart and cost estimate for an Executive Director Position at the Grignon Mansion.  Mayor Penterman stated this position was not put in the 2020 Budget because these items were not provided to him until recently.

Motion by Thiele, seconded by Roehrig to allow John Brogan to speak on behalf of the Grignon Mansion Board.

All Ald. voted aye.

John Brogan, 2600 Riverside Drive, Kaukauna spoke about the position and the overall performance of the Grignon Mansion over the last several years and answered questions from the Council.  Alderman Roerhig, Schell, Thiele and Driessen all stated their appreciation to everyone involved with helping the Grignon Mansion preserve the mansion’s heritage and spoke in favor of helping to fund the position of Grignon Mansion Executive Director.

Reports of Standing and Special Committees:

Board of Public Works Meeting Minutes of November 4, 2019.

BOARD OF PUBLIC WORKS

Meeting of the Board of Public Works called to order by Chairman Thiele at 6:00 P.M. on Monday, November 4, 2019.

Members present: Coenen, Driessen, Duda, Kohne, Roehrig, Schell and Thiele.

Absent & Excused: DeCoster

Also present:    Mayor Penterman, Attny. Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Fin. Director Van Rossum, Street Sup. Vandenheuvel, Police Chief Graff, Fire Chief Carrel, Rec. Dir. Malloy, HR Dir. Vanderloop, and interested citizens.

Motion by Coenen, seconded by Kohne to excuse the absent member.

All Ald. present voted aye.

Motion carried.

1. Correspondence –None.
2. Open bids for replacement of 2009 Kubota tractor (fleet #107).

Motion by Coenen, seconded by Kohne to accept no more bids for the replacement of 2009 Kubota tractor (fleet #107) and open the bids received.

All Ald. present voted aye.

Motion carried.

Motion by Coenen, seconded by Roehrig to have the street and park department tabulate the bids and come back to the Council with a recommendation.

All Ald. present voted aye.

Motion carried.

3. Open bids for replacement of 2009 Kubota and 2009 John Deere mowers (fleet #109 & #125).

Motion by Coenen, seconded by Kohne to accept no more bids for the replacement of 2009 Kubota and 2009 John Deere mowers (fleet #109 & #125) and open the bids received.

All Ald. present voted aye.

Motion carried.

Motion by Coenen, seconded by Driessen to have the street and park department tabulate the bids and come back to the Council with a recommendation.

All Ald. present voted aye.

Motion carried.

4. State/Municipal Agreement for Veterans Memorial Lift Bridge.

DPW/Eng. Sundelius stated the City completed and submitted the Multimodal Local Supplement (MLS) Application needed to formally apply for 80% funding for the Veterans Memorial Lift Bridge rehabilitation.  The next step in the funding process is to enter into a State/Municipal Agreement (SMA) between the City and the State of Wisconsin to officially accept funding through the MLS program and agree to the State’s terms.  Ald. Roehrig requested that the Fox River Navigational Authority be asked to help fund this project.

Motion by Coenen, seconded by Driessen to authorize the Director of Public Works to act on behalf of the City of Kaukauna in regards to the Multimodal Local Supplement program and execute the State Municipal Agreement for the Veterans Memorial Lift Bridge project.  Ald. Kohne inquired about the borrowing timeline for this project.

All Ald. present voted aye.

Motion carried.

5. Authorization to bid rehabilitation of Veterans Memorial Lift Bridge (Project #9-10).

DPW/Eng. Sundelius provided the latest information on the bidding and timeline of the rehabilitation of Veterans Memorial Lift Bridge. Construction for the project will take place in spring and summer of 2020.

Motion by Driessen, seconded by Roehrig to authorize the Engineering Department to seek bids for the Rehabilitation of the Veterans Memorial Lift Bridge, Project #9-10.

All Ald. present voted aye.

Motion carried.

6. 2020-2024 Capital Improvement Plan.

DPW/Eng. Sundelius summarized revised items on the 2020 – 2024 Capital Improvement Plan and answered questions from the Board.

Motion by Duda, seconded by Schell to receive and place on file the 2020-2024 Capital Improvement Plan.

All Ald. present voted aye.

Motion carried.

7. Municipal Pool Master Plan proposals.

Recreation Director Malloy provided information on the Municipal Pool Master Plan proposals and answered questions from the Board.

Motion by Kohne, seconded by Driessen to have the Recreation Department contract with Ayres Associates of Madison, WI for a Municipal Pool Master Plan at a cost of $27,335.

All Ald. present voted aye.

Motion carried.

8. General Matters –

Motion by Kohne, seconded by Coenen to adjourn.

All Ald. present voted aye.

Motion carried.

Meeting adjourned at 6:20 P.M.

Sally Kenney

Clerk/Treasurer

Motion by Thiele, seconded by Schell to adopt the Board of Public Works Meeting Minutes of November 4, 2019.

All Ald. voted aye.

Motion carried.

Public Protection and Safety Meeting Minutes of November 4, 2019.

PUBLIC PROTECTION AND SAFETY COMMITTEE

A meeting of the Public Protection and Safety Committee was called to order by Vice-Chairman Driessen on Monday, November 4, 2019 at 6:20 P.M.

Members present: Driessen, Kohne, and Schell.

Also present: Ald. Coenen, Duda, Thiele and Roehrig, Mayor Penterman, Attny. Davidson,  DPW/Eng. Sundelius, Planner Jakel, Fin. Dir. Van Rossum, Fire Chief Carrol, Police Chief Graff, Street Superintendent VandenHeuvel, Eng./GIS Spec. Neumeier, Rec. Dir. Malloy, HR Dir. Vanderloop and interested citizens.

Absent & Excused:     DeCoster.

Motion by Kohne, seconded by Driessen to excuse the absent member.

All Ald. present voted aye.

Motion carried.

1. Correspondence – None.
2. Bicentennial Court parking restrictions.

DPW/Eng. Sundelius gave an overview of the information provided.  Realignment of Bicentennial Court along with the construction of the new fire station require that parking restrictions be put on the street to allow safe access into the rear parking lot of the fire station and also allow safer traffic movements for all vehicles using Bicentennial Court.

Motion by Schell, seconded by Kohne to direct the City Attorney to draft the necessary ordinance to restrict parking on the realigned Bicentennial Court as presented.

All members voted aye.

Motion carried.

3. Wisconsin Avenue parking restrictions.
4. Desnoyer Street parking restrictions.

Eng./GIS Spec. Neumeier provided background information on Wisconsin Avenue and Desnoyer Street parking restrictions.  Following the Wisconsin Avenue and Desnoyer Street road reconstruction projects, the Engineering department would like to modify existing parking restrictions in 7.12 of the Municipal Code to correspond with proposed conditions.

Motion by Kohne, seconded by Schell to direct the City Attorney and Engineering Department to draft changes to section 7.12 of the Municipal Code.

All Ald. present voted aye.

Motion carried.

5. General Matters.

Ald. Kohne inquired about a request from the owner of Bachelors to create loading zone parking on Fourteenth Street for deliveries to the business.  This matter was discussed with City staff and their recommendation was that a loading zone would not to be a good solution.  It would create a shortage of parking on the street.

Motion by Kohne, seconded by Schell to adjourn.

All members voted aye

Motion carried.

Meeting adjourned at 6:32 P.M.

Sally Kenney

Clerk/Treasurer

Motion by Driessen, seconded by DeCoster to adopt the Public Protection & Safety Meeting Minutes of November 4, 2019.

All Ald. voted aye.

Motion carried.

Kaukauna Library Board Meeting Minutes of September 24, 2019

Motion by Driessen, seconded by Roehrig to receive and place on file the Kaukauna Library Board meeting Minutes of September 24, 2019.

All Ald. voted aye.

Motion carried.

KATODA Meeting Minutes of September 18, 2019.

Motion by DeCoster, seconded by Kohne to receive and place on file the KATODA Meeting Minutes of September 18, 2019.

All Ald. voted aye.

Motion carried.

Operators/Bar Tenders License – The following operators have applied for an operator’s license for 2018-2020 and has been recommended for approval based upon the records check done by the Kaukauna Police Department.

Andren, Katelynn M. – 1005 Saunders Rd., Apt. 3, Kaukauna

Delos Santos, Cashion R. – 505 E. 20^th St., Kaukauna

Krause, Kelly M. – 1424 Mera Ln., Kaukauna

Nagan, Hannah M. – 1800 Hillcrest Dr., Kaukauna

Schmitz, Christina M. – N9055 Spring Valley Rd., Harrison

Motion made by Duda, seconded by Kohne to approve the Operators/Bartenders license.

All Ald. voted aye.

Motion carried.

Reports of City Officers.

FEMA update on July 20, 2019 storm.

Fire Chief Carrol provided a FEMA update on the July 20, 2019 storm.  The process is going well, all requirements are being met and possible recovery of funds in the way of 75% will most likely be made.  An estimated time of finalization is not known yet.

Presentation of Ordinances and Resolutions – None.

Consideration of Miscellaneous Business – None.

Adjourn to Closed Session pursuant to Wisconsin State Statute 19.85(1)(e) to deliberate on purchase of public property.

Motion by Coenen, seconded by DeCoster to adjourn to Closed Session pursuant to Wisconsin State Statutes 19.85(1)(e) to deliberate on purchase of public property.

All Ald. voted aye.

Motion carried.

Moved to closed session at 7:40 p.m.

Return to Open Session for possible action.

Motion by Driessen, seconded by DeCoster to return to Open Session for possible action.

All Ald. voted aye.

Motion carried.

Returned to open session at 8:11 p.m.

Adjourn to Closed Session pursuant to Wisconsin State Statute 19.85(1)(e) to confer with legal counsel with respect to litigation in which is or is likely to become involved.

Motion by Coenen, seconded by Driessen to adjourn to closed session pursuant to Wisconsin State Statute 19.85(1)(e) to confer with legal counsel with respect to litigation in which is or is likely to become involved.

All Ald. voted aye.

Motion carried.

Adjourned to closed session at 8:12 p.m.

Return to Open Session for possible action. 

Motion by Driessen, seconded by Roehrig to return to open session for possible action.

All Ald. voted aye.

Motion carried.

Returned to open session at 8:23 p.m.

Adjourn

Motion by Kohne, seconded by Driessen to adjourn.

All Ald. voted aye.

Motion carried.

Meeting adjourned at 8:23 p.m.

Sally A. Kenney

Clerk/Treasurer