Common Council Meeting Minutes – October 15, 2019
COUNCIL PROCEEDINGS ‑ Council Chambers ‑ Kaukauna, Wisconsin – October 15, 2019.
Pursuant to adjournment on October 1, 2019 meeting of the Common Council of the City of Kaukauna called to order by Mayor Penterman at 7:00 P.M. on Tuesday, October 15, 2019.
Roll call present: Coenen, Driessen, DeCoster, Duda, Kohne, Roehrig, Schell and Thiele.
Also present: Attorney Davidson, DPW/Eng. Sundelius, Planner Jakel, Fire Chief Carrel, Police Chief Graff, Fin. Director Van Rossum, HR Dir. Vanderloop, Library Director Theim-Menning, Paralegal Heindl, Deputy Clerk Hartjes and interested citizens.
One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly present.
Motion by Coenen, seconded by Kohne to suspend the rules and waive the reading of the minutes of the previous meeting of October 1, 2019.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by DeCoster to adopt the minutes of the meeting of October 1, 2019 as presented
All Ald. voted aye.
Motion carried.
Presentation of letters, petitions, remonstrances, memorials, and accounts.
Bills Payable – Coenen made a motion, seconded by Kohne to pay bills out of the proper accounts.
All Ald. voted aye.
Motion carried.
Public Appearances
Gary Landreman, 2591 Nature View Court, Kaukauna inquired about the agenda item, unexecuted ordinances and resolutions. He asked Mayor Penterman or Attorney Davidson to answer the question as to the costs associated with amending these ordinances and resolutions. He also asked how many ordinances and resolutions are unexecuted.
Business Presented by the Mayor
Mayor Penterman informed the Council members and the public that the City of Kaukauna won the auction for the Nichols property with a bid of $450,000.
Swearing in of Police Officer – Natasha Shanle.
Police Chief Graff gave background information on Officer Shanle. She was then sworn in by the Clerk and her badge was pinned on by her mother.
Presentation by Jeff Belongia, from HSE, of the 2019 Kaukauna General Obligation and Utility Bonding Results and Ratings.
Mayor Penterman introduced Jeff Belongia, from HAS, to give an overview of the 2019 Bonding results and ratings. Mr. Belongia congratulated the City of Kaukauna on an excellent rating review. The City’s general fund debt and long term rating is an AA- which is excellent and allows significantly lower interest rates. An overview of the four resolutions on this meeting agenda was given.
Reappointment of Pennie Pautz to the 1000 Islands Environmental Center Committee.
Motion by Kohne, seconded by Driessen to reappoint Pennie Pautz to the 1000 Islands Environmental Center Committee.
All Ald. voted aye.
Motion carried.
Reappointment of Deb Jakel to the 1000 Islands Environmental Center Committee.
Motion by Kohne, seconded by Roehrig to reappoint Deb Jakel to the 1000 Islands Environmental Center Committee.
All Ald. voted aye.
Motion carried.
Reappointment of Paul Van Berkel to the 1000 Islands Environmental Center Committee.
Motion by Driessen, seconded by Kohne to reappoint Paul Van Berkel to the 1000 Islands Environmental Center Committee.
All Ald. voted aye.
Motion carried.
KATODA Prevention Board donation to the K-9 Committee.
Alderman Kohne stated that the KATODA Board holds a brat fry annually and the proceeds from this year’s event were donated to the K-9 fund. It was the most profitable event held so far, raising $1,050.
Unexecuted Ordinances and Resolutions.
Mayor Penterman stated this matter was brought to his attention from the Clerk/Treasurer’s office. Many ordinances and resolutions were not found, some found were not unexecuted because one or both signatures were missing. Attorney Davidson reviewed the circumstances, took inventory of the documents and determined that the unexecuted resolutions and ordinances would need to be reformed. An ordinance and two resolutions were created to reenact and reform those previously unexecuted documents and will be voted on later in this meeting.
Reports of Standing and Special Committees:
Board of Public Works Meeting Minutes of October 14, 2019.
BOARD OF PUBLIC WORKS
Meeting of the Board of Public Works called to order by Chairman Thiele at 6:00 P.M. on Monday,
October 14, 2019.
Members present: Coenen, DeCoster, Duda, Kohne, Schell and Thiele.
Absent & Excused: Driessen and Roehrig
Also present: Mayor Penterman, Attny. Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Fin. Director Van Rossum, Street Sup. Vandenheuvel, Police Chief Graff, Asst. Fire Chief Teesch, HR Dir. Vanderloop, and interested citizens.
Motion by Coenen, seconded by Kohne to excuse the absent members.
All Ald. present voted aye.
Motion carried.
1. Correspondence –None.
2. Railroad Quiet Zone establishment information.
As per Aldermanic request, staff has contacted a consulting engineering firm (S.E.H.) about providing information to the Board of Public Works on what can be expected in the quiet zone establishment process as far as expenses and time. DPW/Eng. Sundelius provided the proposal from S.E.H. and answered questions from the Board.
Motion by Coenen, seconded by Kohne to approve the Professional Services Agreement with S.E.H. for a Railroad Quiet Zone Feasibility Study with a maximum fee of $6,125.
All Ald. present voted aye.
Motion carried.
3. Permission to bid the replacement of the 2009 Kubota tractor #107.
Street Superintendent Vandenheuvel gave a brief list along with an explanation of the budgeted item.
Motion by Kohne, seconded by DeCoster to allow Street Department to seek bids for the replacement of the 2009 Kubota tractor #107.
All Ald. present voted aye.
Motion carried.
4. Permission to bid the replacement of the 2009 Kubota mower #109 and 2009 John Deere mower #125 (1 bid item).
Street Superintendent Vandenheuvel explained the request would be for two of the same mower. This budgeted item will replace the 2009 Kubota mower #109 and 2009 John Deere mower #125.
Motion by Thiele, seconded by Kohne to allow Street Department to seek bids for the replacement of the 2009 Kubota mower #109 and 2009 John Deere mower #125.
All Ald. present voted aye.
Motion carried.
5. Wisconsin Avenue Seawall on Navigational Canal Update.
DPW/Eng. Sundelius provided the latest information on the construction of a seawall/boat dock. Background on the cost, design and placement of project was given. A Resolution giving Engineering Department permission to apply for a DNR grant will be discussed at the October 15, 2019 Common Council meeting.
6. 2018 Annual Clearwater Sustainability Program Report to HOVMSD.
The annual Clearwater Sustainability Program Report was presented. Eng./GIS Spec. Neumeier answered questions from the board.
Motion by Thiele, seconded by DeCoster to accept and place on file the 2018 City of Kaukauna Annual Report to the HOVMSD.
All Ald. present voted aye.
Motion carried.
Ald. Driessen arrived at 6:18 p.m.
7. General Matters.
Ald. Kohne requested that the Engineering Department look into signs, that are more visible to traffic, at the crosswalk along Cty. Hwy. CE near Kaukauna High School.
Motion by Kohne, seconded by Coenen to adjourn.
All Ald. present voted aye.
Motion carried.
Meeting adjourned at 6:24 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Thiele, seconded by Schell to adopt the Board of Public Works meeting minutes of October 14, 2019.
All Ald. voted aye.
Motion carried.
Legislative Meeting Minutes of October 14, 2019.
LEGISLATIVE COMMITTEE
A meeting of the Legislative Committee was called to order by Chairman Coenen on Monday, October 14, 2019 at 6:25 P.M.
Members present: Coenen, Driessen, and Duda.
Absent & Excused: Roehrig.
Also present: Mayor Penterman, Ald. DeCoster, Kohne, Schell, Thiele, Atty. Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Street Superintendent Vandenheuvel, Fin. Dir. Van Rossum, HR Director Vanderloop, Police Chief Graff, Asst. Fire Chief Teesch and interested citizens.
Motion by Coenen, seconded by Duda to excuse the absent member.
All Ald. present voted aye.
Motion carried.
1. Correspondence – None.
2. Proposed ordinance change to Section 12.15, Beekeeping, of Chapter 12, Licenses and Permits.
Planner Jakel provided proposed changes to the ordinance pertaining to beekeeping and answered questions from the Committee.
Motion by Duda, seconded by Coenen to recommend to the Common Council the approval of proposed changes to the ordinance pertaining to Section 12.15, Beekeeping, of Chapter 12, Licenses and Permits.
All Ald. present voted aye.
Motion carried.
3. General Matters – None.
Motion by Duda, seconded by Coenen to adjourn.
All members present voted aye.
Motion carried.
Meeting adjourned at 6:31 PM.
Sally Kenney
Clerk/Treasurer
Motion by Coenen, seconded by Thiele to adopt the Legislative meeting minutes of October 14, 2019.
All Ald. voted aye.
Motion carried.
Committee of the Whole Meeting Minutes of October 14, 2019.
COMMITTEE OF THE WHOLE
Meeting of the Committee of the Whole was called to order by Chairman Penterman at 6:32 P.M. on Monday, October 14, 2019.
Members present: Coenen, DeCoster, Driessen, Duda, Kohne, Schell, and Thiele.
Absent & Excused: Roehrig.
Also present: Attorney Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Asst. Fire Chief Teesch, HR Dir. Vanderloop, Finance Dir. Van Rossum, Police Chief Graff, Street Superintendent Vandenheuvel, and interested citizens.
Motion by Coenen, seconded by DeCoster to excuse the absent member.
All Ald. present voted aye.
Motion carried.
1. Correspondence – None.
2. Adjourn to Closed Session pursuant to Wisconsin State Statue 19.85 (1)(e) to discuss the
purchase of property.
Motion by Kohne, seconded by Coenen to adjourn to Closed Session pursuant to Wisconsin State Statue 19.85 (1)(e) to discuss the purchase of property.
All Ald. present voted aye.
Motion carried.
Moved to closed session at 6:33 p.m.
3. Return to Open Session for possible action.
Motion by Kohne, seconded by Coenen to return to open session for possible action.
All Ald. present voted aye.
Motion carried.
Returned to open session at 6:55 p.m.
4. General Matters – None.
Motion by Coenen, seconded by Schell to adjourn.
All Ald. present voted aye.
Motion carried.
Meeting adjourned at 6:55 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Coenen, seconded by Schell to adopt the Committee of the Whole Meeting Minutes of October 14, 2019.
All Ald. voted aye.
Motion carried.
Heart of the Valley Metropolitan Sewerage District Regular Meeting Minutes of September 10, 2019.
Motion by Coenen, seconded by Thiele to receive and place on file the meeting minutes from the Heart of the Valley Metropolitan Sewerage District regular Meeting Minutes of September 10, 2019.
All Ald. voted aye.
Motion carried.
1000 Islands Environmental Center Committee Meeting Minutes of September 19, 2019.
Motion by Driessen, seconded by Roehrig to receive and place on file the 1000 Islands Environmental Center Meeting Minutes of September 19, 2019.
All Ald. voted aye.
Motion carried.
Operators/Bar Tenders License – The following operators have applied for an operator’s license for 2018-2020 and has been recommended for approval based upon the records check done by the Kaukauna Police Department.
Harper, Elise M. – 2342 N. Cloudview Dr., Appleton
Juszczak, Alexandria M. – 311 Elm St., Menasha
Leon, Brenda L. – 305 E. 14th St., Kaukauna
Leon, Jada L. – 305 E. 14th St., Kaukauna
Murphy, Victoria M. – 726 W. Winnebago St., Appleton
Reiter, Heather R. – 1473 Mase Dr., Kaukauna
Motion made by Duda, seconded by Kohne to grant the Operators/Bartenders license.
All Ald. voted aye.
Motion carried.
Reports of City Officers.
2020 Budget Update – Section 7.
Finance Director Van Rossum gave an overview of section 7 of the proposed 2020 Budget and answered questions from the Council. The full proposed 2020 budget books will be available to staff and council on October 28, 2019.
Referendum Update.
Finance Director Van Rossum shared a video, created by PR Media Specialist Brittany Simonson, which is on the City of Kaukauna Facebook page. The third and final public forum is scheduled for October 23.
Fire Report
Motion by Coenen, seconded by DeCoster to receive and place on file the September 2019 Fire Report.
All Ald. present voted aye.
Motion carried.
Ambulance Report
Motion made by Coenen, seconded by Schell to receive and place on file the September 2019 Ambulance Report.
All Ald. present voted aye.
Motion carried.
Police Report
Motion made by Coenen, seconded by Schell to receive and place on file the September 2019 Police Report.
All Ald. present voted aye.
Motion carried.
Municipal Court Report
Motion made by Coenen, seconded by Duda to receive and place on file the September 2019 Municipal Court Report.
All Ald. present voted aye.
Motion carried.
Treasurer’s Deposit Report
Motion made by Coenen, seconded by Schell to receive and place on file the September 2019 Treasurer’s Deposit Report.
All Ald. present voted aye.
Motion carried.
Building Inspection Report
Motion made by Coenen, seconded by Duda to receive and place on file the September 2019 Building Inspection Report.
All Ald. present voted aye.
Motion carried.
Presentation of Ordinances and Resolutions.
Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Resolution 2019-5205 Amending the Project Plan of TID #6 to become a donor TID to TIDs #4 and #5 in the City of Kaukauna.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by DeCoster to approve Resolution 2019-5205 Amending the Project Plan of TID #6 to become a donor TID to TIDs #4 and #5 in the City of Kaukauna.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Roehrig to suspend to rules and wave the reading of Resolution 2019-5206 by the City of Kaukauna Requesting Utilization of Wisconsin Department of Natural Resources Grant for Wisconsin Avenue Seawall.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by DeCoster to approve the Resolution 2019-5206 by the City of Kaukauna Requesting Utilization of Wisconsin Department of Natural Resources Grant for Wisconsin Avenue Seawall.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Roehrig to suspend the rules and wave the reading of Resolution 2019-5207 Accepting the City of Kaukauna 2018 Annual Clearwater Sustainability Program Report to the Heart of the Valley Metropolitan Sewerage District (HOVMSD).
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Schell to approve the Resolution 2019-5207 Accepting the City of Kaukauna 2018 Annual Clearwater Sustainability Program Report to the Heart of the Valley Metropolitan Sewerage District (HOVMSD).
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Roehrig to suspend the rules and wave the reading of Resolution 2019-5208 Authorizing the issuance and sale of $5,025,000 General Obligation Promissory Notes, Series 2019A.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Roehrig to approve the Resolution 2019-5208 Authorizing the issuance and sale of $5,025,000 General Obligation Promissory Notes, Series 2019A.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Schell to suspend the rules and wave the reading of Resolution 2019-5209 Authorizing the issuance and sale of $6,305,000 Taxable General Obligation Refunding Bonds, Series 2019B.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Schell to approve the Resolution 2019-5209 Authorizing the issuance and sale of $6,305,000 Taxable General Obligation Refunding Bonds, Series 2019B.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Roehrig to suspend the rules and wave the reading of Resolution 2019-5210 Authorizing the issuance and sale of $2,550,000 Sanitary Sewer System Revenue Bond Anticipation Notes, Series 2019C.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Thiele to approve the Resolution 2019-5210 Authorizing the issuance and sale of $2,550,000 Sanitary Sewer System Revenue Bond Anticipation Notes, Series 2019C.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Roehrig to suspend the rules and wave the reading of Resolution 2019-5211 Authorizing the Issuance and Sale of $3,800,000 Storm Water System Revenue Bond Anticipation Notes, Series 2019D.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Roehrig to approve the Resolution 2019-5211 Authorizing the Issuance and Sale of $3,800,000 Storm Water System Revenue Bond Anticipation Notes, Series 2019D.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Ordinance 1792 Amending Section 12.15, Beekeeping, of Chapter 12, Licenses and Permits.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Thiele to approve Ordinance 1792 Amending Section 12.15, Beekeeping, of Chapter 12, Licenses and Permits.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Ordinance 1793 Amending the General Ordinances of the City of Kaukauna, Wisconsin.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Schell to approve Ordinance 1793 Amending the General Ordinances of the City of Kaukauna, Wisconsin.
Motion carried 7 to 1 with Duda voting nay.
Motion by Coenen, seconded by Roehrig to suspend the rules and wave the reading of Resolution 2019-5212 Amending the General Resolutions of the City of Kaukauna, Wisconsin.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Kohne to approve Resolution 2019-5212 Amending the General Resolutions of the City of Kaukauna, Wisconsin.
Motion carried 7 to 1 with Duda voting nay.
Motion by Coenen, seconded by Roehrig to suspend the rules and wave the reading of Resolution 2019-5213 Amending the General Resolutions of the City of Kaukauna, Wisconsin.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Kohne to approve Resolution 2019-5213 Amending the General Resolutions of the City of Kaukauna, Wisconsin.
Motion carried 7 to 1 with Duda voting nay.
Consideration of Miscellaneous Business.
Mayor Penterman reminded elected officials about the November 5, 6:40 p.m. time to have a picture taken.
Adjourn to Closed Session pursuant to Wisconsin State Statue 19.85 (g) to confer with legal counsel with respect to litigation in which the City is, or is likely to become, involved.
Motion by Coenen, seconded by Kohne to adjourn to closed session pursuant to Wisconsin State Statue 19.85 (g) to confer with legal counsel with respect to litigation in which the City is, or is likely to become, involved.
All Ald. voted aye.
Motion carried.
Adjourned to closed session at 8:13 p.m.
Motion by Roehrig, seconded by DeCoster to return to open session for possible action.
All Ald. voted aye.
Motion carried.
Returned to open session at 8:33 p.m.
Adjourn
Motion by Driessen, seconded by Coenen to adjourn.
All Ald. voted aye.
Motion carried.
Meeting adjourned at 8:34 pm.
Sally A. Kenney
Clerk/Treasurer