Common Council Meeting Minutes – October 1, 2019
COUNCIL PROCEEDINGS Council Chambers Kaukauna, Wisconsin – October 1, 2019.
Pursuant to adjournment on September 17, 2019 meeting of the Common Council of the City of Kaukauna called to order by Mayor Penterman at 7:00 P.M. on Tuesday, October 1, 2019.
Roll call present: Coenen, DeCoster, Driessen, Duda, Kohne, Roehrig, Schell and Thiele.
Also present: Attorney Davidson, DPW Sundelius, Planner Jakel, Principal Planner Watson-Brunette, Fire Chief Carrel, Asst. Police Chief Sanderfoot, Fin. Director Van Rossum, HR Dir. Vanderloop, Library Director Theim-Menning, and interested citizens.
One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly present.
Motion by Coenen, seconded by Kohne to suspend the rules and waive the reading of the minutes of the previous meeting of September 17, 2019.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Roehrig to adopt the minutes of the meeting of September 17, 2019 as presented.
Motion by Driessen, seconded by Coenen that one amendment be made to the minutes. Under reappointment of Tom Driessen to the Utility Commission, the vote should change from 7 aye and 1 abstained – Driessen.
All Ald. voted aye.
Motion carried.
Motion by Duda, seconded by DeCoster to amend the minutes to reflect the date changes for the adoption of Committee Meeting Minutes from August 20, 2019 to the corrected date of September 3, 2019. Also, change the date from August 19, 2019 under approval of the Board of Public Works meeting minutes to September 16, 2019.
All Ald. voted aye.
Motion carried.
Motion by Thiele, seconded by DeCoster to adopt the amended minutes of the meeting of September 17, 2019 as amended.
All Ald. voted aye.
Motion carried.
Presentation of letters, petitions, remonstrances, memorials, and accounts.
Bills Payable – Coenen made a motion, seconded by Roehrig to pay bills out of the proper accounts.
All Ald. voted aye.
Motion carried.
Public Appearances – None.
Business Presented by the Mayor.
Mayor Penterman reported to the Council that Doctor Tim Rose, Fox River Navigational System Authority, passed away last week.
Mayor Penterman announced a ribbon cutting ceremony for Associated Bank will take place on Wednesday, October 2, 2019 from 3 to 6 pm. All Council members were invited.
The ribbon cutting for the Kaukauna Library Interactive Learning will take place on Friday, October 4, 2019 at 9:00 am with programming all day until 5:00 pm.
Reappointment of Aubry Schweiner, a KHS student, to the KATODA Board.
Motion by Kohne, seconded by Roehrig to reappoint Aubrey Schweiner, a KHS student, to the KATODA Board.
All Ald. voted aye.
Motion carried.
KATODA Prevention Board donation to the K-9 Committee.
This item was pulled from this meeting and will take place at the next Council meeting.
Outdoor Warning Siren Ownership Transition.
This item was pulled from the meeting. It will be brought back to the Council when more information is available.
Reports of Standing and Special Committees:
Board of Public Works Meeting Minutes of September 30, 2019.
BOARD OF PUBLIC WORKS
Meeting of the Board of Public Works called to order by Chairman Thiele at 6:00 P.M. on Monday,
September 30, 2019.
Members present: Coenen, DeCoster, Driessen, Duda, Kohne, Roehrig, Schell and Thiele.
Also present: Mayor Penterman, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Principal Planner Watson-Brunette, Fin. Director Van Rossum, Street Sup. Vandenheuvel, Rec. Dir. Malloy, Police Chief Graff, Fire Chief Carrel, HR Dir. Vanderloop, and interested citizens.
1. Correspondence –None.
2. Award bid for Project #8-19, Catherine Street Pond.
DPW/Eng. Sundelius stated that confirmation was made on the low bid from Roger Bowers Construction. They are confident that the project can be done for the quoted price.
Motion by Schell, seconded by Driessen to award Project #8-19: Catherine Pond to Roger Bowers Construction, Kaukauna, for the total bid price of $88,755.00.
All Ald. voted aye.
Motion carried.
3. Reject bid for Project #7-19, 2019 Alley Paving Project.
Concerns with the unit pricing versus unit pricing from other similar jobs in the area which had been bid earlier in the year were discussed. The Engineering Department would like to put together a new project including the 2019 and 2020 proposed alley reconstruction work to re-bid in early 2020.
Motion by Coenen, seconded by Roehrig to reject all bids for Project 7-19: 2019 Alley Reconstruction.
All Ald. voted aye.
Motion carried.
4. General Matters.
DPW/Eng. Sundelius provided an announcement of an upcoming County CE Pavement & Trail Project Public Involvement Meeting being held on Monday, October 14, 2019 from 5:00 to 6:00 p.m. in the Kaukauna Community Room.
Motion by Roehrig, seconded by Driessen to adjourn.
All Ald. voted aye.
Motion carried.
Meeting adjourned at 6:05 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Thiele, seconded by Schell to adopt the Board of Public Works Meeting Minutes of September 30, 2019.
All Ald. voted aye.
Motion carried.
Finance & Personnel Meeting Minutes of September 30, 2019.
FINANCE AND PERSONNEL COMMITTEE
A meeting of the Finance and Personnel Committee was called to order by Chairman Penterman on Monday, September 30, 2019 at 6:10 p.m.
Members present: Coenen, DeCoster, Roehrig, Schell, Thiele and Penterman.
Also present: Ald. Driessen, Duda, Kohne, DPW/Eng. Sundelius, GIS Spec.
Neumeier, Planner Jakel, Principal Planner Watson-Brunette, Police
Chief Graff, Fire Chief Carrel, Street Superintendent Vandenheuvel,
Finance Director Van Rossum, Rec. Dir. Malloy, HR Dir.
Vanderloop and interested citizens.
1. Correspondence – None.
2. 2020 Budget Update.
Finance Director Van Rossum provided information to the committee about the 2020 Proposed Budget. Department Heads have met and put together some preliminary numbers. Revenue and expense overall estimated numbers were given. Staff will meet again later in the week to go over, in more detail, what items can be taken out or changed.
Van Rossum answered questions from Council members.
3. General matters – None.
Motion made by Coenen, seconded by Roehrig to adjourn.
All members voted aye.
Motion carried.
Meeting adjourned at 6:19 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Coenen, seconded by Thiele to adopt the Finance and Personnel Committee meeting minutes of September 30, 2019.
All Ald. voted aye.
Motion carried.
Health & Recreation Meeting Minutes of September 30, 2019.
HEALTH AND RECREATION COMMITTEE
A meeting of the Health and Recreation Committee was called to order by Chairman Duda on Monday, September 30, 2019 at 6:22 p.m.
Members present: Duda, Kohne, Roehrig, and Thiele.
Also present: Mayor Penterman, Ald. Coenen, DeCoster, Driessen, Schell, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Principal Planner Watson-Brunette, Fin. Director Van Rossum, Rec. Dir. Malloy, Police Chief Graff, Fire Chief Carrel, HR Dir. Vanderloop, Street Sup. Vandenheuvel and interested citizens.
1. Correspondence – None.
2. Temporary Class B License to Holy Cross Church on Sunday, October 13th, 2019 at
Holy Cross Church, 309 Desnoyer Street in gym and cafeteria area below gym for
Oktoberfest.
Motion by Kohne, seconded by Roehrig to approve Temporary Class B License to Holy Cross Church
on Sunday, October 13th, 2019 at Holy Cross Church, 309 Desnoyer Street in gym and cafeteria area
below gym for Oktoberfest.
All members voted aye.
Motion carried.
3. Temporary Class B License to Warrior Songs Inc. on Saturday and Sunday, October
25th and 26th, 2019 at 217 W. Wisconsin Avenue parking lot and adjacent street area for
Electric City Experience Halloween.
Ald. asked questions regarding logistics of the event. Principal Planner Watson-Brunette
provided a memo with map regarding the event details. Event planner Jason Lipsky was asked if
adjacent property owners were notified of the event. Lipsky explained that three of the four residents
were notified and that the remaining resident will be contacted.
Motion by Roehrig, seconded by Thiele to approve the Temporary Class B License to Warrior Songs
Inc. on Saturday and Sunday, October 25th and 26th, 2019 at 217 W. Wisconsin Avenue parking lot and
adjacent street area for Electric City Experience Halloween.
All Ald. voted aye.
Motion carried.
4. Request for authorization to close Wisconsin Avenue in front of 217 W. Wisconsin Avenue and adjacent parking lot on Saturday, October 26th, 2019 from 12:00p.m. to 11:00p.m. for Electric City Experience Halloween.
Motion by Roehrig, seconded by Kohne authorize the closing of Wisconsin Avenue in front of 217 W. Wisconsin Avenue and adjacent parking lot on Saturday, October 26th, 2019 from 12:00 p.m. to 11:00 p.m. for Electric City Experience Halloween.
All members voted aye.
Motion carried.
5. Request for authorization to close Oakridge Avenue from 12th to 14th Street for St. Paul Elder Services Memory Lane Run October 19th, 2019.
Ald. Kohne asked about the safety of the participants with the pathways being used. Street Superintendent stated that the paved sidewalk will be used, not the switchback area.
Motion by Thiele, seconded by Kohne to authorize the close of Oakridge Avenue from 12th to 14th Street for St. Paul Elder Services Memory Lane Run on October 19, 2019.
All Ald. voted aye.
Motion carried.
6. Request for allowance of amplified music submitted by Jason Lipsky, for the Electric City Experience Halloween on Friday and Saturday, October 25th & 26th, 2019.
Ald. Roehrig asked that the one resident on Wisconsin Avenue, who has not been contacted regarding the event, be contacted.
Motion by Kohne, seconded by Roehrig to allow amplified music submitted by Jason Lipsky, for the
Electric City Experience Halloween on Friday and Saturday, October 25th & 26th, 2019.
All Ald. voted aye.
Motion carried.
7. General Matters – None.
Motion made by Roehrig, seconded by Kohne to adjourn.
All members voted aye.
Motion carried.
Meeting adjourned at 6:32 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Duda, seconded by Thiele to adopt the Health & Recreation Meeting Minutes of September 30, 2019.
All Ald. voted aye.
Motion carried.
KATODA Meeting Minutes of August 28, 2019.
Motion by Kohne, seconded by Roehrig to receive and place on file the KATODA meeting Minutes of August 28, 2019.
All Ald. voted aye.
Motion carried.
Library Board Meeting Minutes of August 27, 2019.
Motion by Driessen, seconded by DeCoster to receive and place on file the Library Board Meeting Minutes of August 27, 2019.
All Ald. voted aye.
Motion carried.
Operators/Bar Tenders License – The following operators have applied for an operator’s license for 2018-2020 and has been recommended for approval based upon the records check done by the Kaukauna Police Department.
Dolar, Alexandria A. – N202 State Park Rd., Appleton
Maynard, Andrea M. – 2200 Green Bay Rd., Apt. 506, Kaukauna
Niesz, Elyse R. – 131 ½ E. 2nd St., Kaukauna
Scott, Nicole R. – 845 S. Timmers Ln., Apt. 2, Appleton
Subedi, Suresh – 228 Enterprise St., Stockbridge
Motion made by Duda, seconded by Kohne to approve the Operators/Bartenders license.
All Ald. voted aye.
Motion carried.
Reports of City Officers.
Review of 2019-2024 Open Space and Recreation Plan.
The City of Kaukauna Recreation and Open Space Master Plan for 2019-2024 was provided. Principal Planner Watson-Brunette stated the plan was created over the last year through a series of public engagement exercises. The plan incorporates both the views of what residents and larger community members in the Fox Cities desire from recreational areas, as well as a full inventory of our current offerings and future expansion and philosophies surrounding green space.
Principal Planner Watson-Brunette answered questions from the Council.
Motion by Driessen, seconded by Roehrig to adopt the 2019-2024 Open Space and Recreation Plan.
All Ald. voted aye.
Motion carried.
Discussion of City of Kaukauna Municipal Code Sec. 8.08. – Obstructions and encroachments. (2)(f) Temporary Street Closures and Council direction for public events taking place in right-of-way.
Principal Planner Watson-Brunette explained that staff is seeking Council direction on this matter. There have been three events in the last sixty days that have taken place involving closing of right-of-ways. The City Ordinances or permits do not address specific issues. Staff has questions on how often, is too often to close streets. The gap in the Ordinance does not allow the Health & Recreation Committee the ability to approve amplified music in right-of-ways, only on City property. City staff needs to know how to address complaints from residents on this issue. Should a business block party permit be created to address these issues?
Motion made by Coenen, seconded by Kohne to refer this matter to the Legislative Committee for review.
All Ald. voted aye.
Motion carred.
Presentation of Ordinances and Resolutions – None.
Consideration of Miscellaneous Business – None.
Adjourn to Closed Session pursuant to Wisconsin State Statutes 19.85(1)(c) considering employment, promotion, compensation or performance evaluation.
Motion by Coenen, seconded by DeCoster to adjourn to Closed Session pursuant to Wisconsin State Statutes 19.85(1)(c) considering employment, promotion, compensation or performance evaluation.
All Ald. voted aye.
Motion carried.
Moved to closed session at 7:30 p.m.
Return to Open Session for possible action.
Motion by DeCoster, seconded by Coenen to return to Open Session for possible action.
All Ald. voted aye.
Motion carried.
Returned to open session at 7:54 p.m.
Motion by Coenen, seconded by Roehrig to approve Municipal Services Building Improvements Projects 2018/2019 Benchmarks/Milestones as presented and develop Benchmarks for Phase 4 and come back to the Council with recommendations.
All Ald. voted aye.
Motion carried.
Adjourn to Closed Session pursuant to Wisconsin State Statute 19.85(1)(e) to discuss the acquisition of property.
Motion by Driessen, seconded by Coenen to adjourn to closed session pursuant to Wisconsin State Statute 19.85(1)(e) to discuss the acquisition of property.
All Ald. voted aye.
Motion carried.
Adjourned to closed session at 7:56 p.m.
Return to Open Session for possible action.
Motion by Kohne, seconded by DeCoster to return to open session for possible action.
All Ald. voted aye.
Motion carried.
Returned to open session at 8:11 p.m.
Adjourn to Closed Session pursuant to Wisconsin State Statute 19.85(1)(e) to discuss the disposition of municipally owned property.
Motion by Kohne, seconded by DeCoster to adjourn to Closed Session pursuant to Wisconsin State Statute 19.85(1)(e) to discuss the disposition of municipally owned property.
All Ald. voted aye.
Motion carried.
Moved to closed session at 8:12 p.m.
Return to Open Session for possible action.
Motion by Roehrig, seconded by DeCoster to return to open session for possible action.
All Ald. voted aye.
Motion carried.
Returned to open session at 8:27 p.m.
Motion by Coenen, seconded by Thiele to make a counter offer of $50,000 on both lots for sale at 624 and 634 Hyland Avenue.
All Ald. voted aye.
Motion carried.
Adjourn
Motion by Kohne, seconded by Duda to adjourn.
All Ald. voted aye.
Motion carried.
Meeting adjourned at 8:28 p.m.
Sally A. Kenney
Clerk/Treasurer