Common Council Meeting Minutes – September 17, 2019

COUNCIL PROCEEDINGS Council Chambers Kaukauna, Wisconsin – September 17, 2019.

Pursuant to adjournment on August 20, 2019 meeting of the Common Council of the City of Kaukauna called to order by Mayor Penterman at 7:00 P.M. on Tuesday, September 17, 2019.

Roll call present: Coenen, Driessen, DeCoster, Duda, Kohne, Roehrig, Schell and Thiele.

Also present: Attorney Davidson, DPW/Eng. Sundelius, Planner Jakel, Fire Chief Carrel, Police Chief Graff, Fin. Director Van Rossum, HR Dir. Vanderloop, Library Director Theim-Menning, Rec. Dir. Malloy, and interested citizens.

One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly present.

Motion by Coenen, seconded by Kohne to suspend the rules and waive the reading of the minutes of the previous meeting of September 3, 2019. September 3, 2019.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Roehrig to adopt the minutes of the meeting of September 3, 2019 as presented
All Ald. voted aye.
Motion carried.

Presentation of letters, petitions, remonstrances, memorials, and accounts.

Bills Payable – Coenen made a motion, seconded by Kohne to pay bills out of the proper accounts.
All Ald. voted aye.
Motion carried.

Public Appearances – None.

Business Presented by the Mayor

Reappointment of Tom Driessen to the Utilities Commission.

Motion by Kohne, seconded by Coenen to reappoint Tom Driessen to the Utility Commission.
All Ald. voted aye. 7 voted aye – 1 abstained – Driessen.
Motion carried.

City of Kaukauna awarded $1.76 million to repair Veterans Memorial Lift Bridge.

Mayor Penterman informed the Council that funding in the amount of $1.76 million has been awarded to the City of Kaukauna to repair Veterans Memorial Lift Bridge. Mayor Penterman thanked Governor Evers, Representative Steinke, members of the joint finance committee, Wisconsin Department of Transportation Secretary Thompson, former Mayor Rosin, DPW/Eng. Sundelius, Director of Planning and Community Development Jakel, Finance Director Van Rossum, and Council President Coenen. Thank you letters have been sent out.

Reports of Standing and Special Committees:

Board of Public Works Meeting Minutes of September 16, 2019.

BOARD OF PUBLIC WORKS

Meeting of the Board of Public Works called to order by Chairman Thiele at 6:00 P.M. on Monday,
September 16, 2019.

Members present: Coenen, DeCoster, Driessen, Duda, Kohne, Roehrig, and Thiele.

Absent: Schell

Also present: Mayor Penterman, Attorney. Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Fin. Director Van Rossum, Rec. Dir. Malloy, Asst. Police Chief Sanderfoot, Asst. Fire Chief Foss, HR Dir. Vanderloop, and interested citizens.

Motion by Coenen, seconded by Kohne to excuse the absent member.
All Ald. present voted aye.
Motion carried.

1. Correspondence –None.

2. Open bids for mini end loader.

Motion by Thiele, seconded by Kohne to accept no more bids and open bids received.
All Ald. voted aye.
Motion carried.

DPW/Eng. Sundelius opened the three bids received for the mini end loader.

Bidder Outright Price Total Package

Aring, DePere, WI $80,500.00 $110,920 – $113,900
Fabrick Cat, Green Bay, WI $92,500.00 $123,825 – $125,200
Riesterer & Schnell $90,800.00 $122,120

Motion by Coenen, seconded by DeCoster to have the City of Kaukauna Public Works Department tabulate the bids and come back with a recommendation.
All Ald. voted aye.
Motion carried.
Alderman Schell arrived at 6:03 pm.

3. Open bids for Project #7-19, 2019, Alley Paving Project.
Motion by Thiele, seconded by Kohne to accept no more bids and open bids received.
All Ald. voted aye.
Motion carried.

GIS Spec. Neumeier opened the one bid received for the Project #7-19, 2019, Alley Paving Project.

Bidder Base Bid Alt. 1 Alt. 2 Total Bid

Northeast Asphalt $161,171.00 39,919.00 $44,307.50 $245,397.80

Motion by Coenen, seconded by Kohne to have the City of Kaukauna Public Works Department tabulate the bids and come back with a recommendation.
All Ald. voted aye.
Motion carried.

4. Open bids for Project #8-19, Catherine Street Pond.
Motion by Thiele, seconded by Roehrig to accept no more bids and open bids received.
All Ald. voted aye.
Motion carried.

GIS Spec. Neumeier opened the three four bids received for the Project #8-19, Catherine Street Pond.

Bidder Total Bid

Highway Landscapers $154,806.61
Mud Tech, LLC $494,417.50
Roger Bowers Construction $ 88,755.00
Soper Grading & Excavating, LLC $184,583.50

Motion by Coenen, seconded by Schell to have the City of Kaukauna Public Works Department tabulate the bids and come back with a recommendation.
All Ald. voted aye.
Motion carried.

5. Update on Street Department Building renovation additions (Phase IV).
Staff has been working with S.E.H. in the development of an addition to the Street Department facilities and also upgrades to the existing building. Much of the work was scheduled to be part of the Phase 3 remodeling project but was delayed due to inadequate review/programming of the Street Department operations. DPW/Eng. Sundelius gave an update on the renovations on the Street Department Building additions (Phase IV). Additional project programming and estimated costs were provided to the Council. City staff met internally to come up with a recommendation for the best timeframe for the project. S.E.H Architect, Trevor Frank explained what is involved with a test fit for the project. DPW/Eng. Sundelius answered questions regarding the renovations. S.E.H. will be asked to put together a proposal and comeback with design work which will be brought before the Board of Public Works for approval.
6. 2020-2024 Capital Improvement Plan.
DPW/Eng. Sundelius provided the latest version of the 2020-2024 Capital Improvement Plan. The Council was asked to look over the plan and provide suggestions and/or changes if necessary. Council members discussed projects, costs and timelines for them. DPW/Eng. Sundelius was asked to look into moving up the timeline for the Quiet Zone Study.

7. General Matters – None.

Motion by Driessen, seconded by Kohne to adjourn.
All Ald. voted aye.
Motion carried.

Meeting adjourned at 6:45 P.M.

Sally Kenney, Clerk/Treasurer

Motion by Thiele, seconded by Schell to adopt the Board of Public Works meeting minutes of September 16, 2019. Ald. Thiele asked to amend the minutes to show, under item 4, that four bids were received instead of the stated three.
All Ald. voted aye.
Motion carried.

Ald. Kohne asked DPW/Eng. Sundelius why the bids for Project #8-19, Catherine Street Pond varied so much. DWP/Eng. Sundelius stated that the low bidder was contacted and did not change their bid. The high bidder had additional fees in their bid which accounted for the discrepancy.

Health & Recreation Meeting Minutes of September 16, 2019.

HEALTH AND RECREATION COMMITTEE

A meeting of the Health and Recreation Committee was called to order by Chairman Duda on Monday, September 16, 2019 at 6:45 p.m.

Members present: Duda, Kohne, Roehrig, and Thiele.

Also present: Mayor Penterman, Ald. Coenen, Driessen, Schell, Attorney Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Fin. Director Van Rossum, Rec. Dir. Malloy, Asst. Police Chief Sanderfoot, Asst. Fire Chief Foss, HR Dir. Vanderloop and interested citizens.

1. Correspondence – None.

2. Request for use of Konkapot Trail on 10/19/19 by St. Paul Elder Services.
Motion by Roehrig, seconded by Kohne to approve the request for the use of Konkapot Trail
on 10/19/19 by St. Paul Elder Services.
All members voted aye.
Motion carried.

3. Update on Beekeeping Permit Use.
The Ordinance permitting beekeeping on public, municipal property has now been in place for one year. Planner Jakel provided background information on the one permit issued in 2018. Due to only having one permit issued there is no solid recommendation on maintaining the Ordinance as is or considering a larger expansion to allow beekeeping on private property. The planning department will further research the topic and come back to the Common Council with recommendations.

4. Request for allowance of amplified music submitted by Maria Lopez, for the
Community Room, on September 21, 2019 from 5:00 to 10:00 PM.

Motion by Kohne, seconded by Roehrig to approve the request for allowance of amplified
music submitted by Maria Lopez, for the Community Room, on September 21, 2019 from 5:00
to 10:00 pm.
All members voted aye.
Motion carried.

5. General matters – none.

Motion made by Thiele, seconded by Kohne to adjourn.
All members voted aye.
Motion carried.

Meeting adjourned at 6:54 P.M.

Sally Kenney
Clerk/Treasurer

Motion by Duda, seconded by Kohne to adopt the Health & Recreation meeting minutes of September 16, 2019.
All Ald. voted aye.
Motion carried.
Heart of the Valley Metropolitan Sewerage District Regular Meeting Minutes of Aug. 13, 2019.
Motion by Coenen, seconded by Kohne to receive and place on file the meeting minutes from the Heart of the Valley Metropolitan Sewerage District regular Meeting Minutes of August 13, 2019.
All Ald. voted aye.
Motion carried.
1000 Islands Environmental Center Committee Meeting Minutes of August 15, 2019.
Motion by Driessen, seconded by Kohne to receive and place on file the 1000 Islands Environmental Center Meeting Minutes of August 15, 2019.
All Ald. voted aye.
Motion carried.

Operators/Bar Tenders License – The following operators have applied for an operator’s license for 2018-2020 and has been recommended for approval based upon the records check done by the Kaukauna Police Department.

Basten, Jennifer L. – 220 W. 12th St., Apt. 1, Kaukauna
Bogenschutz, Alyssa M. – N3809 McHugh Rd., Freedom
Juel, Signy K. – 1021 Augustine St., Kaukauna
Stanley, Amber E. – 8667 Morgan Marsh Rd., Oconto Falls

Motion made by Duda, seconded by DeCoster to grant the Operators/Bartenders license.
All Ald. voted aye.
Motion carried.

Reports of City Officers.
Award bid for mini end loader.

Motion by Coenen, seconded by Thiele to award bid for the compact wheel loader to the lowest bidder, Aring, at a total package price of $113,900 as recommended by the Department of Public Works.
All Ald. voted aye.
Motion carried.
Review of sunset provision of Section 11.12 of the Kaukauna Municipal Code.

Mayor Penterman gave background on this ordinance on Section 11.12 of the Kaukauna Municipal Code. The Council was to revisit this ordinance at the end of 2018.

Motion by Driessen, seconded by Coenen to extend the amended provisions enacted in August of 2017 taking out the sunset clause.
All Ald. voted aye.
Motion carried.

Motion by Driessen, seconded by Coenen to have the City Attorney draft a new ordinance allowing the keeping of chickens to include fines for violations.
All Ald. voted aye.

Ald. Roehrig asked that the City Planning Department notify violators who have chickens on City Property or do not have a chicken keeping permit to remove them or be fined. Ald. Coenen asked residents to call the police department if they see roaming chickens.

Fire Report

Motion by Coenen, seconded by Duda to receive and place on file the August 2019 Fire Report.
All Ald. present voted aye.
Motion carried.

Ambulance Report

Motion made by Coenen, seconded by Thiele to receive and place on file the August 2019 Ambulance Report.
All Ald. present voted aye.
Motion carried.

Police Report

Motion made by Coenen, seconded by Schell to receive and place on file the August 2019 Police Report.
All Ald. present voted aye.
Motion carried.

Municipal Court Report

Motion made by Coenen, seconded by Duda to receive and place on file the August 2019 Municipal Court Report.
All Ald. present voted aye.
Motion carried.

Treasurer’s Deposit Report

Motion made by Coenen, seconded by Kohne to receive and place on file the August 2019 Treasurer’s Deposit Report.
All Ald. present voted aye.
Motion carried.

Building Inspection Report

Motion made by Coenen, seconded by Schell to receive and place on file the July 2019 Building Inspection Report.
All Ald. present voted aye.
Motion carried.

Presentation of Ordinances and Resolutions.

Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Resolution 2019-5203 Approving the Final Plat to Rueden Ridge First Addition.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Thiele to approve Resolution 2019-5203 Approving the Final Plat to Rueden Ridge First Addition.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Kohne to suspend to rules and wave the reading of Resolution 2019-5204 Authorizing the Mayor to enter into a Developer’s Agreement between Donory Properties, LLC and the City of Kaukauna.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Kohne to approve the Resolution 2019-5204 Authorizing the Mayor to enter into a Developer’s Agreement between Donory Properties, LLC and the City of Kaukauna. Ald. Kohne asked for verification as to where the money comes from to pay for the Developer’s Agreement. Planner Jakel and Finance Director Van Rossum explained the process.
All Ald. voted aye.
Motion carried.

Consideration of Miscellaneous Business.

Ald. Kohne asked that a previous stated violation of playground equipment on city property be addressed at the same time as the chicken violation is addressed.

Ald. Kohne requested that a closed session, with possible action, be placed on a Council agenda in October to discuss an issue he spoke to Mayor about previously. The Mayor stated that this issue would need to be addressed at a Utility Commission meeting, not at a Council meeting. Ald. Kohne stated that action needs to be taken. He did not want to bring it up on the floor unless it is opened up for discussion. Ald. Kohne stated if this matter is not going to be discussed, that he will take care of matters himself. Mayor Penterman answered Ald. Kohne’s first question by stating that a letter will be sent out to the property owner with play equipment on City Property. The letter will inform the owner that equipment will need to be removed.

Ald. Schell asked that the status of the Marathon Gas Station be looked into and discussed at the next Council meeting.

Adjourn to Closed Session pursuant to Wisconsin State Statue 19.85 (1)(e) to discuss purchase of property.

Motion by Coenen, seconded by Roehrig to adjourn to closed session pursuant to Wisconsin State Statue 19.85 (1)(e) to discuss purchase of property.
All Ald. voted aye.
Motion carried.

Adjourned to closed session at 7:41p.m.

Motion by Kohne, seconded by Coenen to return to open session for possible action.
All Ald. voted aye.
Motion carried.

Returned to open session at 8:11 p.m.

Adjourn

Motion by DeCoster, seconded by Driessen to adjourn.
All Ald. voted aye.
Motion carried.

Meeting adjourned at 8:12 pm.

Sally A. Kenney
Clerk/Treasurer