Common Council Meeting Mintues of August 6, 2019

COUNCIL PROCEEDINGS Council Chambers Kaukauna, Wisconsin – August 6, 2019.

Pursuant to adjournment on July 16, 2019 meeting of the Common Council of the City of Kaukauna called to order by Mayor Penterman at 7:00 P.M. on Tuesday, August 6, 2019.

Roll call present: Coenen, Driessen, Duda, Kohne, Roehrig, Schell and Thiele.

Absent & Excused: DeCoster

Also present: DPW Sundelius, Planner Jakel, Fire Chief Carrel, Police Chief Graff, Fin. Director Van Rossum, HR Dir. Vanderloop, Rec. Dir. Malloy, Library Director Theim-Menning, KU Fin. Dir. Pickett and interested citizens.

Motion by Coenen, seconded by Kohne to excuse the absent member.
All Ald. present voted aye.
Motion carried.

One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly present.

Motion by Coenen, seconded by Kohne to suspend the rules and waive the reading of the minutes of the previous meeting of July 16, 2019.
All Ald. present voted aye.
Motion carried.

Motion by Coenen, seconded by Kohne to adopt the minutes of the meeting of July 16, 2019 as presented.
All Ald. present voted aye.
Motion carried.

Presentation of letters, petitions, remonstrances, memorials, and accounts.

Bills Payable – Coenen made a motion, seconded by Roehrig to pay bills out of the proper accounts.
All Ald. present voted aye.
Motion carried.
Thank you letter to Farmer’s Market Manager Gidget Peerenboom.

Mayor Penterman read an e-mail from Patrick Landreman thanking Farmer’s Market Manager Gidget Peerenboom for her leadership in proactively shutting down the Farmer’s Market in response to approaching bad weather on Saturday, July 20, 2019.

Motion by Coenen, seconded by Kohne to receive and place on file the letter from Patrick Landreman.
All Ald. present voted aye.
Motion carried.

Public Appearances.

Karen Brooks, 1025 Dodge Street, Kaukauna asked about the agenda item 8b Resolution 2019-5194 Establishing the appointment of City Clerk/Treasurer. She asked if she missed the election. It was explained that the resolution is required by Outagamie County in order to set a date for the referendum.

Business Presented by the Mayor

Appointment of Lisa Verhagen to the Grignon Mansion Board.

Motion by Driessen, seconded by Roehrig to appoint Lisa Verhagen to the Grignon Mansion Board.
All Ald. present voted aye.
Motion carried.

The David and Rita Nelson Family Fund donates $427,000 to 4 Kaukauna projects.

Mayor Penterman provided information on the donations provided by the David and Rita Nelson Family Fund. The donation projects include the 1000 Islands Environmental Center Nelson’s Point, Friends of Grignon Mansion, Fassbender Park, Kaukauna Public Library Foundation and the Fox River Boardwalk.
Council asked that a thank you letter be sent to the Foundation and the Family.

Roberts Rules of Order.

Mayor Penterman provided Roberts Rules Cheat Sheet and asked Council members to review and keep them handy for use at meetings. The newest addition of Roberts Rules of Order will be presented at a future meeting to be adopted.

State of Emergency Proclamation/July 20, 2019 storm update.

Proclamation was presented to the Council.

Motion by Driessen, seconded by Roehrig to receive and place on file the State of Emergency Proclamation/July 20, 2019.
All Ald. present voted aye.

Fire Chief Carrel provided estimated numbers on the cost of the clean-up after the storm on July 20, 2019. The City is applying for disaster relief funding from both the state and FEMA.

Outdoor warning sirens.

Mayor Penterman presented the estimated costs the City will incur when the transfer of ownership and maintenance of the sirens takes place. The City will be looking at reducing the number of sirens from five to four.

Proposed use of ½ percent County Sales Tax for funding of outdoor warning sirens.

Motion by Coenen, seconded by Roehrig to have the City Attorney draft a resolution requesting use of ½ percent county sales tax for funding of the outdoor warning sirens.
All Ald. present voted aye.
Motion carried.

Reports of Standing and Special Committees:
Board of Public Works Meeting Minutes of August 5, 2019.

BOARD OF PUBLIC WORKS

Meeting of the Board of Public Works called to order by Chairman Thiele at 6:00 P.M. on Monday,
August 5, 2019.

Members present: Coenen, Driessen, Duda, Kohne, Roehrig, Schell, and Thiele.

Absent and Excused: DeCoster

Also present: Mayor Penterman, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Fin. Director VanRossum, Rec. Dir. Malloy, Police Chief Graff, Fire Chief Carrel, HR Dir. Vanderloop, Street Sup. VandenHeuvel, and interested citizens.

Motion by Coenen, seconded by Kohne to excuse the absent member.
All Ald. present voted aye.
Motion carried.

1. Correspondence –None.

2. Fassbender Park renovations update.

DPW/Eng. Sundelius informed the committee that the Kaukauna High School Civic Engagement group received permission from the Common Council to renovate Fassbender Park once a funding goal had been met. The group has reached its funding goal and several meetings have been held detailing the renovations, schedule and responsibilities. Details about the design changes and timeline of the project were given. Discussion was held on the project. Ald. Roehrig thanked the Civic Engagement student members and all other parties involved for donations and hard work on the park project.

3. Authorization to bid Storm Water Management Pond at 222 Lawe Street (former Gustman Site Redevelopment).

Eng./GIS Spec. Neumeier provided an overview and reason for the second pond.

Motion by Roehrig, seconded by Driessen to authorize the Director of Public Works to bid Storm Water Management Pond at 222 Lawe Street (former Gustman Site Redevelopment).
All Ald. voted aye.
Motion carried.

4. Authorization to bid Project #7-19 – 2019 Alley Reconstruction.

DPW/Eng. Sundelius informed the board that an alley reconstruction project is in the 5-year capital plan in order to begin replacement of deteriorating alleys throughout the City. The normal special assessment process will take place with the preliminary resolution, public hearing and levying information given.

Motion by Driessen, seconded by Schell to authorize engineering department to seek bids for Project #7-19 – 2019 Alley Reconstruction.
All voted aye.
Motion carried.

5. General Matters.

Ald. Kohne asked City staff about storm clean-up and its progress. Department of Public Works employees were thanked for their quick response to the storm damage and willingness to work extra hours to continue the clean-up.

Motion by Coenen, seconded by Driessen to adjourn.
All voted aye.
Motion carried.

Meeting adjourned at 6:21 P.M.

Sally Kenney
Clerk/Treasurer

Motion by Thiele, seconded by Schell to adopt the Board of Public Works meeting minutes of August 5, 2019.
All Ald. voted aye.
Motion carried.
Health & Recreation Meeting Minutes of August 5, 2019.

HEALTH AND RECREATION COMMITTEE

A meeting of the Health and Recreation Committee was called to order by Chairman Duda on Monday, August 5, 2019 at 6:24 p.m.

Members present: Duda, Kohne, Roehrig, and Thiele.

Also present: Mayor Penterman, Ald. Coenen, Driessen, Schell, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Fin. Director VanRossum, Street Sup. VandenHeuvel, Rec. Dir. Malloy, Police Chief Graff, Fire Chief Carrel, HR Dir. Vanderloop and interested citizens.

1. Correspondence – None.

2. Request for allowance of amplified music submitted by Marty DeCoster, for the
Wisconsin Avenue Block Party on September 21, 2019.

Ald. Thiele relayed significant concern from a business owner on Wisconsin Avenue about the time
length of the street closure. This date is during a busy season for a few business owners.

Motion by Thiele to approve this request with the caveat that the street stay open until 1:00
pm.

Motion by Kohne, seconded by Roehrig to table this request for the allowance of amplified
music submitted by Marty DeCoster, for the Wisconsin Avenue Block Party on September 21,
2019 until further details about the street closure can be worked out.
All members voted aye.
Motion carried.

3. Temporary Class B License to Kaukauna Athletic Club on Saturday, September 21,
2019, at Wisconsin Avenue between Lawe Street and Desnoyer Street for the Wisconsin
Avenue Block Party.

Motion by Thiele, seconded by Roehrig to grant a Temporary Class B License to Kaukauna
Athletic Club on Saturday, September 21, 2019, at Wisconsin Avenue between Lawe Street
and Desnoyer Street for the Wisconsin Avenue Block Party.
All members voted aye.
Motion carried.

4. Temporary Class B License to Kaukauna Lions Club on Saturday, August 24, 2019 from
4:00 to 8:00 pm at Lafollette Park for “A Day for Dylan”.

Motion by Roehrig, seconded by Kohne to grant a Temporary Class B License to Kaukauna
Lions Club on Saturday, August 24, 2019 from 6:00 to 8:00 pm at Lafollette Park, Kaukauna
for “A Day for Dylan”.
All members voted aye.
Motion carried.

5. Request for live animals on park property, submitted by Patricia DeGoey, Friends of the
Grignon Mansion for August 11, September 7, December 7 & 8, and December 14 & 15,
2019 at Grignon Mansion grounds.

Motion by Roehrig, seconded by Kohne to allow live animals on park property, submitted by Patricia DeGoey, Friends of the Grignon Mansion for August 11, September 7, December 7 & 8, and December 14 & 15, 2019 at Grignon Mansion grounds..
All members voted aye.
Motion carried.
6. General matters – none.

Motion made by Kohne, seconded by Thiele to adjourn.
All members voted aye.
Motion carried.

Meeting adjourned at 6:31 P.M.

Sally Kenney
Clerk/Treasurer

Motion by Duda, seconded by Kohne to adopt the Health & Recreation meeting minutes of August 5, 2019 with the replacement of Kaukauna Lions Club instead of Wisconsin Pro Wrestling on item 4.
All Ald. voted aye.
Motion carried.
Finance & Personnel Meeting Minutes of August 5, 2019.

FINANCE AND PERSONNEL COMMITTEE

A meeting of the Finance and Personnel Committee was called to order by Chairman Penterman on Monday, August 5, 2019 at 6:32 p.m.

Members present: Coenen, Roehrig, Schell, Thiele and Penterman.

Absent & Excused: DeCoster

Also present: Ald. Driessen, Duda, Kohne, DPW/Eng. Sundelius, GIS Spec.
Neumeier, Planner Jakel, Police Chief Graff, Fire Chief Carrel,
Street Superintendent Vandenheuvel, Finance Director VanRossum,
Rec. Dir. Malloy, HR Dir. Vanderloop and interested citizens.

Motion by Thiele, seconded by Coenen to excuse the absent member.
All members voted aye.
Motion carried.

1. Correspondence – None.

2. Assessor service candidate interviews.

Finance Director VanRossum was asked by the Common Council to bring in two assessor services for interviews.

A brief recess was called to consult with municipal attorney Davidson on the method of interviews.

Van Rossum introduced Nick Marcks from Bowmar Appraisals who gave background on their services and history with the City of Kaukauna and answered questions from the committee.

Jim Danielson and Sarah Ratzman from Accurate Appraisal were introduced and provided background information on their services. Committee members asked questions and were given answers regarding assessment services.

Motion by Coenen, seconded Roehrig, to have staff discuss the interviews and bring a recommendation to the Common Council at Tuesday, August 6, 2019 Common Council Meeting.
All members voted aye.
Motion carried.

3. 2019 Budget status and 2020 Budget kickoff discussion.

Finance Director VanRossum provided information on preliminary planning staff is doing for the upcoming 2020 Budget preparation. Numbers were given on the six-month actual 2019 Budget. Committee members were asked to think about projects they would like to see accomplished in future years and how they would like to see the budget processed handled.

4. Update on Personal Property Tax collection and the uncollectable.

Finance Director Van Rossom gave an update on the Personal Property Tax collection and explained the process for billing and collecting them. It City responsibility to collect any personal property taxes.

Finance Director was asked to look into the matter further and bring this back to the Council.

5. General matters – None.

Motion made by Roehrig, seconded by Driessen to adjourn.
All members present voted aye.
Motion carried.

Meeting adjourned at 8:04 P.M.

Sally Kenney
Clerk/Treasurer

Motion by Roehrig, seconded by Driessen to adopt the Finance & Personnel Meeting Minutes of August 5, 2019.
All Ald. present voted aye.
Motion carried.

Board of Appeals Meeting Minutes of July 17, 2019.

Motion by Coenen, seconded by Thiele to receive and place on file the Board of Appeals Meeting Minutes of July 17, 2019. Kohne expressed his concerns for the appeal in variance granted to Dar Stumpf – 509 Wisconsin Avenue.
Roll call vote: Driessen – aye, Duda – aye, Kohne – nay, Roehrig – aye, Schell – aye, Thiele – aye, Coenen – aye.
Motion carried 6 to 1.

Grignon Mansion Board Meeting of May 20, 2019.

Motion by Schell, seconded by Thiele to receive and place on file the Grignon Mansion Board Meeting Minutes of May 20, 2019.
All Ald. present voted aye.
Motion carried.

Operators/Bar Tenders License – The following operators have applied for an operator’s license for 2018-2020 and has been recommended for approval based upon the records check done by the Kaukauna Police Department.

Linda L. Brennecke – 1338 W. Winnebago St., Appleton
Mason J. Geibel – 2765 Gemini Ct., Green Bay
Kristine A. Jansen – 525 Frostfield Dr., Kaukauna
Nikki L. Koester – 102 Parkway Dr., Combined Locks
Tammi L. Kosowski – W2238 Gentry Dr., Apt. 7, Kaukauna
Amanda C. Stever – 218 S. Main St., Brillion
Jennifer L. Stoeckert – N158 State Park Rd., Apt. 2, Appleton
Raegan L. Vosters – 147 N. Elm St., Kimberly
Cathleen A. Winter – 835 W. Elm Dr., Little Chute

Motion made by Duda, seconded by Kohne to approve the Operators/Bartenders license.
All Ald. present voted aye.
Motion carried.

Reports of City Officers.
Report on $90,000 Grant received from the Community Foundation of the Fox Valley (Nelson Fund).

Planner Jakel asked the Common Council to review the agreement for the $90,000 grant funds from the Community Foundation of the Fox Valley (Nelson Fund). This will be reviewed by HR and Grignon Mansion Board and brought back to the Common Council for approval.
Update on potential violations at house located at 20/22 Links Court.
Planner Jakel provided background on the documented violations at the house located at 20/22 Links Court and answered questions from the Council.

Permission to bid Mini End Loader.

DPW/Eng. Sundelius stated the purchase of the mini end loader is on the Capital Improvement Plan and is in the 2019 Budget.

Motion by Roehrig, seconded by Driessen to grant the Department of Public Works permission to bid the mini end loader.
All Ald. present voted aye.
Motion carried.

Approve recommended Assessor Service contract.

Finance Director VanRossum met with staff to review the assessor services candidate interviews information from the Finance & Personnel Committee Meeting on August 5, 2019. Revaluation points of clarification were provided and questions answered.

Motion by Coenen, seconded by Roehrig to authorize the Finance Director to enter into an agreement with Bowmar Appraisals for the City of Kaukauna revaluation and city assessor services based on staff recommendations.
All Ald. present voted aye.
Motion carried.

Presentation of Ordinances and Resolutions.

Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Resolution 2019-5193 Authorizing the Creation of Ward 15 in the City of Kaukauna.
All Ald. present voted aye.
Motion carried.

Motion by Coenen, seconded by Thiele to adopt Resolution 2019-5193 Authorizing the Creation of Ward 15 in the City of Kaukauna.
All Ald. present voted aye.
Motion carried.

Motion by Coenen, seconded by Kohne to suspend to rules and wave the reading of Resolution 2019-5194 Establishing appointment of City Clerk/Treasurer.
All Ald. present voted aye.
Motion carried.

Motion by Coenen, seconded by Schell to approve the Resolution 2019-5194 Establishing a referendum date regarding the appointment of the City Clerk/Treasurer.
Motion carried 6 to 1 with Duda voting nay.

Motion made by Coenen, seconded by Kohne to suspend the rules and wave the reading Resolution 2019-5195 Designating the Municipal Services Building as the Polling Site.
All Ald. present voted aye.
Motion carried.

Motion by Coenen seconded by Thiele to adopt Resolution 2019-5195 Designating the Municipal Services Building as the Polling Site.
Motion carried 6 to 1 with Duda voting nay.

Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Resolution 2019-5196 Supplementing Resolution No. 2690; Establishing Parameters for the Sale of not to exceed $21,000,000 Taxable Electric System Refunding Revenue Bonds, Series 2019 and Providing for the Payment of such Bonds and other details and covenants with respect thereto. Kohne asked for clarification on this resolution. KU, Manager of Finance, Pickett provided information on this bond.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Thiele to adopt Resolution 2019-5196 Supplementing Resolution No. 2690; Establishing Parameters for the Sale of not to exceed $21,000,000 Taxable Electric System Refunding Revenue Bonds, Series 2019 and Providing for the Payment of such Bonds and other details and covenants with respect thereto.
All Ald. present voted aye.
Motion carried.

Consideration of Miscellaneous Business.

Ald. Kohne requested the Legislative Committee look at updating the City of Kaukauna Municipal Code 14.04 (1) and 14.09 (2).

Adjourn to Closed Session pursuant to Wisconsin State Statue 19.85 (1)(e) to discuss possible purchase of property.

Motion by Driessen, seconded by Coenen to Adjourn to Closed Session pursuant to Wisconsin State Statue 19.85 (1)(e) to discuss possible purchase of property.
All Ald. present voted aye.
Motion carried.

Adjourned to closed session at 8:02 pm.

Return to Open Session for possible action.

Motion by Kohne, seconded by Thiele to return to open session for possible action.
All Ald. present voted aye.
Motion carried.

Moved to open session at 8:28 pm.

Motion by Coenen, seconded by Roehrig to authorize city staff to negotiate the purchase of said property.
All Ald. present voted aye.
Motion carried.

Adjourn to Closed Session pursuant to Wisconsin State Statue 19.85 (1)(e) to discuss the disposition of municipal funds related to the redevelopment of property located at 222 Lawe Street.

Motion by Coenen, seconded by Kohne to Adjourn to Closed Session pursuant to Wisconsin State Statue 19.85 (1)(e) to discuss the disposition of municipal funds related to the redevelopment of property located at 222 Lawe Street.
All Ald. present voted aye.
Motion carried.

Moved to closed session at 8:29 p.m.

Return to Open Session for possible action.

Motion by Roehrig, seconded by Kohne to return to open session for possible action.
All Ald. present voted aye.
Motion carried.

Returned to open session at 8:47 p.m.

Motion by Coenen, seconded by Roehrig to allow city staff to work with the Bank of Kaukauna for a $1,000,000 loan guarantee for property at 222 Lawe Street.
All Ald. present voted aye.
Motion carried.

Adjourn to Closed Session pursuant to Wisconsin State Statue 19.85 (1)(e) to discuss the acquisition of property owned by CN Railroad for recreational trail purposes.

Motion by Kohne, seconded by Driessen to adjourn to Closed Session pursuant to Wisconsin State Statute 19.85(1)(e) for the purpose of acquiring property from Canadian National Railroad to extend the Fox River Heritage Trail.
All Ald. present voted aye.
Motion carried.

Moved to closed session at 8:48 p.m.

Return to Open Session for possible action.

Motion by Roehrig, seconded by Kohne to return to open session for possible action.
All Ald. present voted aye.
Motion carried.

Returned to open session at 8:56 p.m.

Motion by Coenen, seconded by Roehrig to authorize staff to place $20,000 in an escrow account to cover legal and application fees to begin the rail abandonment process towards the acquisition of property owned by CN Railroad for recreational trail purposes.
All Ald. present voted aye.
Motion carried.

Adjourn

Motion by Kohne, seconded by Roehrig to adjourn.
All Ald. present voted aye.
Motion carried.

Meeting adjourned at 8:57 pm.

Sally A. Kenney
Clerk/Treasurer