Common Council Meeting Minutes of June 18, 2019

COUNCIL PROCEEDINGS Council Chambers Kaukauna, Wisconsin – June 18, 2019.

Pursuant to adjournment on June 3, 2019 meeting of the Common Council of the City of Kaukauna called to order by Mayor Penterman at 7:00 P.M. on Tuesday, June 18, 2019.

Roll call present: Coenen, Driessen, DeCoster, Duda, Kohne, Roehrig, Schell and Thiele.

Also present: DPW Sundelius, Planner Jakel, Fire Chief Carrel, Police Chief Manion, Asst. Police Chief Graff, Fin. Director VanRossum, Library Director Theim-Menning, and interested citizens.

One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly present.

Motion by Coenen, seconded by Kohne to suspend the rules and waive the reading of the minutes of the previous meeting of June 3, 2019.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Kohne to adopt the minutes of the meeting of June 3, 2019 at 7:00 pm as presented.
All Ald. voted aye.
Motion carried.

Presentation of letters, petitions, remonstrances, memorials, and accounts.

Bills Payable – Coenen made a motion, seconded by Kohne to pay bills out of the proper accounts.
All Ald. voted aye.
Motion carried.

Petition for annexation for property at N414 Haas Road from the Town of Buchanan to the City of Kaukauna.

A petition was presented for the annexation of approximately 78 acres of the Mildred Jonen farm to the City of Kaukauna.

Motion by Coenen, seconded by DeCoster to refer the petition for annexation for property at N414 Haas Road from the Town of Buchanan to the City of Kaukauna to the City of Kaukauna Plan Commission.
All Ald. voted aye.
Motion carried.

Public Appearances.

Kim Arts, owner of Bachelors Bar & Grill, 1316 Crooks Avenue, spoke about the cost difference between the Outdoor Alcohol Beverage Area Permit and the Sidewalk Display and Sidewalk Café Permit. She does not understand the difference between the two permits in regards to fees and restrictions. She also does feel that businesses outside of the downtown are not held in the dame regard as those downtown.

Ginger Denton, 219 E. 14th Street, spoke regarding the recent issues with the St. Paul Home employees using 14th Street for their parking. They are unable to smoke in the St. Paul Home Parking Lot, so they park along the street and throw cigarette butts into the street and yards. Ginger has called the police regarding this issue and was told that it is a public street and are allowed to park. Ginger asked the Council please do something about this issue. Mayor Penterman stated he would contact her regarding this issue.

Business Presented by the Mayor

Public Hearing regarding the proposed rezoning of certain property at 710 Hyland Avenue.

Mayor Penterman declared the public hearing open. After asking if anyone in the Council Chambers wished to address the Council.

After asking two more times that the public hearing was open and if anyone else wished to address the council, Mayor Penterman declared the public hearing closed.

Retirement award to Eric Bigelow, Paid on Call Firefighter, for 26 years of service.
Retirement award to Brendon McDaniel, Paid on Call Firefighter, for 26 years of service.

Mayor Penterman presented Eric Bigelow and Brendon McDaniel each an award and thanked them for their 26 years of service.
Retirement award to John Manion, Police Chief for 33 years of service.

Mayor Penterman presented John Manion with an award and thanked him for his 33 years of service.
Officer Vosters presented Police Chief Manion with an award from the Kaukauna Professional Police Association.
Veterans Memorial Lift Bridge funding update.

Mayor Penterman presented information on the funding advancement. The joint finance committee adopted the provisions to require Wisconsin Department of Transportation to provide a local program assistant grant to the City of Kaukauna in 2019/2020. This grant will be to be used for the Veterans Memorial Lift Bridge and would fund 80% of the remaining project cost, saving Kaukauna tax payers approximately 1.7 million dollars.

Kaukauna Public Library Little Free Pantry Food Drive – June 17 to August 30, 2019.
Mayor Penterman explained the loss of funding to the Kaukauna Public Library Little Free Pantry thus organizing a food drive which will run June 17 through August 30, 2019. Donations can be dropped off at the Municipal Services Building and the Kaukauna Library. Library Director Thiem-Menning provided an overview of the services provided.
Review and approve the Clerk/Treasurer position referendum as approved by the Legislative Committee.
At the June 4, 2019 meeting, Council made a motion to table this topic and requested staff to comeback with one concise question that will avoid confusion. Working with staff on the question revision the group gave consistent feedback. Finance Director VanRossum asked for feedback from staff and came up with a simplified question. Discussion was held on getting voters to turn out for this special election.
Motion by Coenen, seconded Roehrig by to proceed with a referendum with the question being: “Shall the City of Kaukauna, Outagamie County, Wisconsin change the Clerk/Treasurer position from elected to appointed?”. The desired date of election will be determined at the July 16 Council Meeting.
Roll call vote: Coenen – aye, DeCoster – nay, Driessen – nay, Duda – nay, Kohne – aye, Roerhig – aye, Schell – aye, Thiele – aye.
Motion carried 5 to 3.
Convention & Visitors Bureau – 2018 Annual Report.
Pam Seidl, Executive Director of the Convention & Visitors Bureau present the Council with the 2018 Annual Report.
Reports of Standing and Special Committees

Board of Public Works Meeting Minutes of June 17, 2019.

BOARD OF PUBLIC WORKS

Meeting of the Board of Public Works called to order by Chairman Thiele at 6:00 P.M. on Monday,
June 17, 2019.

Members present: Coenen, DeCoster, Driessen, Duda, Kohne, Roehrig, Schell, and Thiele.

Also present: Mayor Penterman, Attorney Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Fin. Director VanRossum, Street Superintendent Vandenhuevel, Rec. Dir. Malloy, Police Chief Manion, Assistant Police Chief Graff, Assistant Fire Chief Teesch, and interested citizens.

1. Correspondence –None.

2. Award contract for Project #6-19, Konkapot Creek Bank Stabilization.
Eng. /GIS Spec. Neumeier explained the bid tabulations and answered questions from the Board. One error was pointed out and the information given out reflected the correction to this error.

Motion by Roehrig, seconded by DeCoster, to award bid for Project #6-19, Konkapot Creek Bank Stabilization to Hintz Trucking LLC for the total bid price of $174,050.00.
All Ald. voted aye.
Motion carried.

3. Award contract for refuse collection truck (fleet #225).
Street Superintendent VandenHeuvel explained the bid tabulations and answered questions from the Board.

Motion by DeCoster, seconded by Driessen to awarding the contract for refuse collection truck (fleet #225) to Stepp Equipment for the AutoCar at a cost of $234,000.00 with trade-in.
All Ald. voted aye.
Motion carried.

4. Concrete street paving schedule.

DPW/Eng. Sundelius gave an overview and construction schedule of the concrete street paving project and answered questions from the Board.
5. Department of Natural Resources 2018 Compliance Maintenance Annual Report (CMAR).
Eng. /GIS Spec. Neumeier gave an overview of the report and answered questions from the Board.

Motion made by Roehrig, seconded by Kohne to receive and place on file and recommend adoption the “City of Kaukauna – 2018 Wisconsin Department of Natural Resources NR 208 – Compliance Maintenance Annual Report and recommend approval of resolution to Common Council.
All voted aye.
Motion carried.

6. Navigational canal boat docks at Wisconsin Avenue greenspace.

DPW/Eng. Sundelius explained the information gathered on similar projects in area communities. It was determined that the best design for this boat dock would be a seawall. Grant monies for this project will not be available until 2020.

7. Storm water management – discharging of grass clippings into streets.

Eng. /GIS Spec. Neumeier gave an overview on the project. Door hangers for residents in violation of discharging of grass clippings have and will continue to been handed out. Ald. Coenen asked if a flyer updating residents on this could go in the utility bills. Options for notification to residents were discussed.
8. Enter into an agreement with Jeffrey and Shari Hartman for the placement of a dock within the Fox River.
Planner Jakel explained the agreement and answered questions from the Board.

Motion by Roehrig, seconded by Driessen, to direct the City Attorney to prepare an easement agreement that allows the Mayor to permit the placement of a dock on the Fox River for the exclusive use of 401 Foerster Avenue, Jeffrey and Shari Hartman.
All Ald. voted aye.
Motion carried.

9. General Matters – none.

Motion by Coenen, seconded by DeCoster to adjourn.
All voted aye.
Motion carried.

Meeting adjourned at 6:34 P.M.

Sally Kenney
Clerk/Treasurer

Motion by Thiele, seconded by Coenen to adopt the Board of Public Works meeting minutes of June 17, 2019.
All Ald. voted aye.
Motion carried.

Finance & Personnel Committee Meeting Minutes of June 17, 2019.

FINANCE AND PERSONNEL COMMITTEE

A meeting of the Finance and Personnel Committee was called to order by Chairman Penterman on Monday, June 17, 2019 at 6:35 p.m.

Members present: Coenen, DeCoster, Roehrig, Schell, Thiele and Penterman.

Also present: Ald. Driessen, Duda, Kohne, Attorney Davidson, DPW/Eng. Sundelius, GIS Spec.
Neumeier, Planner Jakel, Police Chief Manion, Asst. Police Chief Graff, Fire Chief
Teesch, Street Superintendent Vandenheuvel, Finance Director VanRossum, Rec.
Dir. Malloy and interested citizens.

1. Correspondence.

Letter of retirement addressed to Police Chief Manion from Linda Conrad was read.

Motion by Roehrig, seconded by Coenen to receive and place on file the letter of retirement from Linda Conrad.
All members voted aye.
Motion carried.

2. Authorize Police Chief to fill Administrative Services Supervisor position due to retirement.

Motion by Coenen, seconded Roehrig, to authorize Police Chief to fill Administrative Services Supervisor position due to the retirement of Linda Conrad.
All members voted aye.
Motion carried.

3. General matters – None.

Motion made by Coenen, seconded by DeCoster to adjourn.
All members voted aye.
Motion carried.

Meeting adjourned at 6:39 P.M.

Sally Kenney
Clerk/Treasurer

Motion by Coenen, seconded by Roehrig to adopt the Finance & Personnel meeting minutes of June 3, 2019.
All Ald. voted aye.
Motion carried.

Health & Recreation Meeting Minutes of June 17, 2019.

HEALTH AND RECREATION COMMITTEE

A meeting of the Health and Recreation Committee was called to order by Chairman Duda on Monday,
June 17, 2019 at 6:40 p.m.

Members present: Duda, Kohne, Roehrig, and Thiele.
Also present: Mayor Penterman, Ald. Coenen, DeCoster, Driessen, Schell, Attorney Davidson, DPW/Eng. Sundelius, Eng. /GIS Spec. Neumeier, Street Superintendent VandenHeuvel, Fin. Director VanRossum, Police Chief Manion, Assistant Chief Graff, Assistant Fire Chief Teesch, Rec. Dir. Malloy, and interested citizens.
1. Correspondence – None.

2. Tavern Report.

Police Chief Manion presented the 2018-2019 Tavern Report to the Committee.
Motion by Thiele, seconded by Kohne, to receive and place on file the 2018-2019 Tavern Report.
All members voted aye.
Motion carried.

3. 2019 – 2020 Beer and Liquor Licenses.

The list was distributed along with reference to a couple of establishments who are delinquent on taxes and/or bills to liquor providers.

Motion by Kohne, seconded by Roehrig, to grant the 2019-2020 Beer and Liquor Licenses and hold issuing these licenses until all appropriate fees have been paid.
All members voted aye.
Motion carried.

4. Memo from staff regarding amplified music request from Marty DeCoster from June 3,
2019.

Motion by Kohne, seconded by Roehrig to grant Marty DeCoster allowance of amplified music on Saturday, July 13 at 1000 Islands Environmental Center pavilion as long as no cover charges are made and all items are free.
All members voted aye.
Motion carried.

5. Request from Jennifer Kaas for allowance of amplified music on Saturday, June 29 from 5:00 pm to 8:00 pm at 1000 Islands pavilion and Nature Center.

Motion by Roehrig, seconded by Kohne to allow amplified music on Saturday, June 29 from 5:00 pm to 8:00 pm at 1000 Islands pavilion and Nature Center.
All members voted aye.
Motion carried.

6. Temporary Class B License to St. Paul Elder Services, on June 26, 2019, at 316 E.
Fourteenth Street, front parking lot.

Motion by Roehrig, seconded by Kohne to approve a Temporary Class B License to St. Paul
Elder Services, on June 26, 2019, at 316 E. Fourteenth Street, front parking lot.
All members voted aye.
Motion carried.

7. 2019-2020 Outdoor Alcoholic Beverage Area Permits.

Benchwarmers Inc. Benchwarmers
Kenneth Zastrow, Agent 701 Dodge Street
2678 Parkmoor Ct., Appleton

Calmes’ Tavern, LLC Calmes’ Pub
Randy J. Calmes, Agent 1441 Arbor Way
N1851 Hwy 55, Kaukauna

Dodge 313 LLC 313
Janel C. Abel Megna, Agent 313 Dodge Street
1403 W. Washington St., Appleton

Hyland House Inc. Cash & Swillie’s Hyland House
Paula Ashauer, Agent 701 Hyland Avenue
W1571 Carolyn Way, Kaukauna

Skyview Acquisition Corporation Skyview Club
Dan Nicholson, Agent 3108 Green Bay Road
2965 E. Enderby Ln., Green Bay

Motion by Roehrig, seconded by Kohne to approve the 2019-2020 Outdoor Alcoholic Beverage Area Permits.
All members voted aye.
Motion carried.

8. 2019-2020 Sidewalk Display and Sidewalk Café Permits.

DRD Enterprises, LLC Bob’s Inn
Donald R. Dix, Agent 120 E. Third Street
2314 Olde Country Cir., Kaukauna

Verbeten’s Bowling Lanes LLC Verbeten’s Bar & Grill
Ryan H. VanSchyndel, Agent 154 E. Third Street
2060 Autumn Ln., Kaukauna

Motion by Roehrig, seconded by Kohne to approve the 2019-2020 Sidewalk Display and Sidewalk Café Permits.
All members voted aye.
Motion carried.

9. General Matters – None.
Motion made by Roehrig, seconded by Kohne to adjourn.
All members voted aye.
Motion carried.

Meeting adjourned at 6:58 P.M.

Sally Kenney
Clerk/Treasurer

Motion by Duda, seconded by Kohne to adopt the Health & Recreation meeting minutes of June 17, 2019.
All Ald. voted aye.
Motion carried.

Committee of The Whole Meeting Minutes of June 17, 2019.

COMMITTEE OF THE WHOLE

Meeting of the Committee of the Whole was called to order by Chairman Penterman at
6:58 P.M. on Monday, June 17, 2019.

Members present: Coenen, DeCoster, Driessen, Duda, Kohne, Roehrig, Schell, and Thiele.

Also present: Attorney Davidson, DPW/Eng. Sundelius, Project Eng. Neumeier, Planner Jakel, Asst. Fire Chief Teesch, Finance Dir. VanRossum, Rec. Dir. Malloy, Police Chief Manion, Asst. Police Chief Graff, Street Superintendent Vandenheuvel, and interested citizens.

Correspondence – None.

Possible Future Agenda Items – Special Assessment Policy for Street Assessments

Ald. Kohne requested this item be brought to the Council for discussion. Residents have approached him about the special assessments policies such as corner lot credit, wheel tax, etc. The Council was asked to look at other options as to how special assessments are made and how to deliver services best to community. Options for charges by other communities were discussed.

Ald. Coenen invited council members to make a motion to have interested items put on the Council agenda. Ald. Roehrig agreed that items for discussion should be put on the agenda. Ald. Kohne stated that his suggested items can be talked about and discussed without making decisions, therefor not specifically needed on the agenda.

Common Council Retreat.

Ald. Kohne requested that council retreats be held periodically to allow council members to speak freely about topics without making any decisions. Ald. Coenen reiterated the need for Council members to come to meetings prepared and willing to speak up and provide input. Members asked that a particular version of Roberts Rules of Order be adopted for Council meetings.

Timing of Committee Meetings.

Ald. Kohne would like the Council to consider the timing of when meeting minutes are approved. Currently, committee meetings are held on Monday evening and approved at the Council meeting the following day. He feels this poses a problem with lack of transparency. The need for getting the meeting information to the public was discussed.
General Matters.

Ald. Driessen asked Council members and City staff come together and find a piece of land to build a sports complex to meet the needs of all the athletic events for the City. Mayor Penterman stated that property is being looked at for athletic fields.

Ald. Driessen asked that each Council member come with a couple of goals that the Council can accomplish.

Ald. Kohne would like to consider starting the annual budget process earlier. He would like to see the budget brought to the Council in smaller pieces.

Ald. Coenen asked Attorney Davidson about the appropriate way to get items on the agenda. Attorney Davidson said that legal opinion states that the agenda item general matters should not be an agenda item. Specific items should be listed on the agenda before they can be discussed or action taken on. The Mayor, who is the chair, ultimately sets the agenda. Items for the agenda should be brought to the Mayor.

Motion by Driessen, seconded by DeCoster to adjourn.
All Ald. present voted aye.
Motion carried.

Meeting adjourned at 7:50 P.M.

Sally Kenney
Clerk/Treasurer

Motion by Coenen, seconded by Kohne to adopt the Committee of the Whole Meeting Minutes of June 17, 2019.
All Ald. voted aye.
Motion carried.

1000 Islands Environmental Center Committee Meeting Minutes of May 16, 2019.

Motion by Driessen, seconded by Roehrig to receive and place on file the meeting minutes from the 1000 Islands Environmental Center Committee Meeting of May 16, 2019.
All Ald. voted aye.
Motion carried.

Heart of the Valley Metropolitan Sewerage District Meeting Minutes of May 14, 2019.

Motion by Coenen, seconded by Roehrig to receive and place on file the Heart of the Valley Metropolitan Sewerage District Meeting Minutes of May 14, 2019.
All Ald. voted aye.
Motion carried.

Operators/Bar Tenders License – The following operators have applied for an operator’s license for 2018-2020 and has been recommended for approval based upon the records check done by the Kaukauna Police Department.

Kyle C. Abegglen – 1400 Wildenberg Dr., Kaukauna
Joel T. Kunz – 430 ½ Wolf River Dr., Fremont
Sarah E. Ochowicz – 920 Metoxen Ave., Kaukauna
Austin M. Zornow – 1011 S. Mason St., Appleton
Marguarita M. Zuniga – 216 Ravine St., Little Chute

Motion made by Duda, seconded by Kohne to approve the Operators/Bartenders license.
All Ald. voted aye.
Motion carried.

Reports of City Officers.

Fire Report

Motion by Coenen, seconded by Kohne to receive and place on file the May 2019 Fire Report.
All Ald. present voted aye.
Motion carried.

Ambulance Report

Motion made by Coenen, seconded by Kohne to receive and place on file the May 2019 Ambulance Report.
All Ald. present voted aye.
Motion carried.

Police Report

Motion made by Coenen, seconded by Roehrig to receive and place on file the May 2019 Police Report.
All Ald. present voted aye.
Motion carried.

Municipal Court Report

Motion made by Coenen, seconded by Duda to receive and place on file the May 2019 Municipal Court Report.
All Ald. present voted aye.
Motion carried.

Treasurer’s Deposit Report

Motion made by Coenen, seconded by Schell to receive and place on file the May 2019 Treasurer’s Deposit Report.
All Ald. present voted aye.
Motion carried.

Building Inspection Report

Motion made by Coenen, seconded by Duda to receive and place on file the May 2019 Building Inspection Report.
All Ald. present voted aye.
Motion carried.

Update on hotel project for former Gustman lot extending closing date to July 3, 2019.

Planner Jakel informed the Council that the meeting with the board of directors at the bank was rescheduled, thus delaying the closing date to July 3, 2019. A new purchasers and developers agreement will be brought to the Council at the July 16, 2019 meeting. This will eliminate all contingencies and still meet goals and objectives of having the ground breaking at the beginning of August.

Presentation of Ordinances and Resolutions.
Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Ordinance 2019-1787 Rezoning Certain Property at 710 Hyland Avenue.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Thiele to approve the Ordinance 2019-1787 Rezoning Certain Property at 710 Hyland Avenue.
All Ald. voted aye.
Motion carried.

Motion made by Coenen, seconded by Kohne to suspend the rules and wave the reading of Resolution Approving 2018 Compliance Maintenance Annual Report (CMAR).
All Ald. voted aye.
Motion carried.

Motion by Coenen seconded by Thiele to adopt Resolution Approving 2018 Compliance Maintenance Annual Report (CMAR).
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Resolution Approving a One Lot Certified Survey Map for Gary and Lisa Natrop.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Kohne to approve Resolution Approving a One Lot Certified Survey Map for Gary and Lisa Natrop.
All Ald. voted aye.
Motion carried.

Consideration of Miscellaneous Business

Ald. Kohne invited all Council members to the free swim night sponsored by the Elks and the KATODA Board on Sunday, June 23, 2019 from 6 to 8 pm.

Ald. Driessen inquired about the status of the Marathon Gas station on the North side.

Adjourn

Motion by Driessen, seconded by DeCoster to adjourn.
All Ald. voted aye.
Motion carried.

Meeting adjourned at 8:20 pm.

Sally A. Kenney
Clerk/Treasurer